How Does Online Invoicing Work?

Online Invoicing is performed using an Online Invoicing Software, which is developed to facilitate you to Conduct, Streamline and Automate all kinds of invoicing operations for your business. It is user-administered and therefore can be easily customized by your in-house staff according to your business needs. It can handle a vast database of your clients and makes your job easy through its smart work and job systems. The best feature of Online Invoicing Software is that its Auto Invoice Process executes all your outstanding invoicing tasks by a single click. Invoicera, which is an intelligent online invoicing and billing software, provides Seamless Online Invoicing Solutions. It is a web-based software and can be easily downloaded on your system.

The process of Online Invoicing

Online invoicing software uses the database inside the system and pulls out the unbilled work items. The intelligent software has the ability to differentiate between the invoice work and the unbilled one. The next thing it does is to retrieve all the unbilled work, organize it according to the clients, and project it in one screenshot, so that you can edit various factors such as hours, description and bill rates. It allows you to review it within a few minutes. Now, the software is ready to invoice every unbilled item instantly.

Why Online Invoicing?

Online invoicing software is a powerful tool that makes your recurring tasks easier, ensures accuracy, manages subscriptions and receive payments online in a matter of minutes. Gone are the days when hours of your precious time were wasted in estimation and preparing quotes into live invoices. After using Invoicera, you’d wonder why you were wasting so much time and energy in this process earlier.

Makes things easier and reduces costs for you and your clients
Invoicera is a smart software that it executes many of your tasks automatically. It enables you to use your Company Logo for Branding and send notifications and Customized e-mails. The best part is that it enables your clients to create their own Dashboard, which helps them track and monitor all the payments and invoices on one screen.

It also enables your clients to instantly make payments on “Anywhere….Anytime” basis using more than 20 Payment Gateways. The beauty of this software is that it enables your clients to make payments through Smartphone as well. Invoicera Mobile App can easily be downloaded on your Smartphone and it helps you and your clients to track and monitor the invoices, even when you’re not in the office.

It can also convert your invoices into PDF files and can send them by e-mail. Follow-up reminders can be sent through Automated settings. If you want to send it by normal post or courier services, you have a local print option available in the system.

Online invoicing is User-Friendly and it keeps both you and your business clients updated with the status of Payments and Invoices. Therefore, it helps you to be relieved on the invoicing part and pay more attention on the Core Business Operations and Marketing.

Online Invoicing Software: Features and Highlights

An Online Invoice Management system not only helps businesses in invoice management, but also offers Client management, Staff management, Vendor management, Project management, Credit note management and Inventory management. It also enables you to perform Time Tracking and Expense Tracking.

1. Invoice Management

We’ve already seen above how we can go for invoice management using online invoice management software, through cost-reduction, enhanced visibility and efficiency of operations.. An Automated expense management system streamlines different functions in your office and makes Accounting and Billing tasks easier for your employees. It helps you in better organization of your businesses expenditure, and also provides you control over it.
Say Goodbye to the huge piles of vouchers forever and agony of searching the missing bills and other elements…!

2. Client Management



It helps you manage all your clients in one place. You can easily upload the databases related to your clients and instantly track how much they’re supposed to pay you. Furthermore, it is all centralized and can be accessed from anywhere.

3. Staff Management

Online Invoicing Software helps you optimize the size of your Accounting department, as it automates many tasks that you might be doing manually. Now a single-user can effectively deal with all the invoicing tasks along with other tasks such as sending e-mails, reminders and specific PDF files.

4. Vendor Management

The Automated Online Invoicing Software enables vendor management as well. It can manage all the details you need related to the vendors. Therefore, it strengthens the Vendor Relations, because it enables you to access latest and accurate vendor information.

5. Project Management

Online Invoicing Software helps you in increasing visibility and efficiency, and therefore makes it easy for you to collaborate with your clients and employees on different projects. It can set milestones and sub-projects to get things done according to your schedule.

6. Time Tracking


Invoicera time tracking

It has the time-sheet feature, which allows you to bill and track time. It also saves your time by taking online approvals from your clients and staff members.

7. Expense Tracking

Online invoicing software allows different users in your organization to update expenses online and retrieve it at a central location, whenever required.

8. Purchase Order and Credit Note Management

When you’re dealing with a lot of vendors, you receive several purchase orders and also credit notes for the returned goods. Manually entering those credit notes is a difficult task. Online invoicing makes it easier for you and your clients to manage credit notes as they can upload it online and it can be shared with you for record.

9. Inventory Management

There’s no better way of managing your inventory than using online invoicing software. It saves time in manual tracking of inventory and enables you to update data and access data online. It allows you to automatically track materials by simply accessing the data about inventory.
Online Invoicing Software is the need of the time. It helps you concentrate more on your core business Activities. It is definitely worth giving a Trial!

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