Earlier in the past, creating correct invoices was not less than a cumbersome task! The reason lies behind the manual creation of invoices which was quite error prone and time taking. Not only this, in that case, it was too tiring to complete the invoice review process.
Sending incorrect invoices can put bad impact on the brand image. Moreover, It can result in a payment delay. Not only this, but it can also hamper your relationship with the client. Suppose, invoices have the incorrect address, then it will lead to the product delivery at the wrong address. And this instance will obviously make the client angry and frustrated.
Sometimes, companies forget to mention due date in their invoices. When there is no due date, clients pay according to their convenience. Moreover, mentioning a single payment option can also result in payment delay.
Also, Incorrect invoices can result in increased cost of rework as more people within the organization will be utilized for reviewing the invoice.
So, Invoice review is a crucial part of the Invoice approval process as it adds more accuracy to your invoice. When the same invoice is reviewed by other authorized members, it reduces the chances of mistakes in the invoice.
The invoice approval software should be quite fast, accurate and simple. Only then, we can have correct invoices that lead to quick payment and enhanced client satisfaction.
With the passage of time, various invoicing software came into existence. These software claims to offer better invoice management. There are several invoicing software available in the market. These are used for creating and managing invoices for Small to Large Enterprises.
Invoicing software creates invoices and customer records. Moreover, it allows you to send quotes to your customers. Not only this, a good invoicing software allows you to perform tax reporting within it.
Furthermore, it becomes almost impossible and quite complicated to create invoices for hundreds of clients manually. However, Invoicing software provides a better and easy to use alternative for bulk invoicing.
Plenty of invoicing software provides several features. But still, it is found that few people using these invoicing software send incorrect invoices. A better option can be an invoicing software having a customized workflow.
Invoicera is the only invoicing software having the feature of the Invoice approval workflow. Custom workflow feature allows you to add team members or authorized people from your organization which can review the invoice.
This feature reduces the time consumed in the back and forth movement of invoices from one person to another for rechecking. With the help of custom workflow feature, people can add one or more members for reviewing their part in the invoices.
Each member looks at invoice and checks about the record he/she is accountable for. And as Invoicera is a software based on cloud technology, each added member can look at records they are responsible for at the same time.
Once all the members review it and approve from their side, the invoice is automatically sent to the client. Hence, online invoice approval system facilitates the invoice transfer with enhanced accuracy and leads to increased client satisfaction.
Here you can take a quick look at Steps of an invoice approval process:
- Vendor submits Invoice through an online portal to accounting or accounts payable.
- Invoice review for compliance.
- Invoice is put in the payment queue and sent to the submitter.
However, companies are shifting towards usage of automated Invoice approval software as a manual invoice approval system is comparatively slow. For more clarity, you can look at the benefits of an automated invoice approval system:
- Saves time
- Maximizes efficiency
- Standardizes time
- Improves transparency
- Improves compliance
- Improve decision making
Furthermore, Invoicera is the only software with invoice approval system that allows you to avoid all the invoicing mistakes and helps you to create invoices that are correct and highly professional.
Invoicera is available as a web app as well as the mobile app. Moreover, Invoicera mobile apps are made for iOS and Android platforms. One can download these apps in their smartphones and can access, create, alter, review or send invoices from any location and at any instant of time.
Must Read: Steps to A Faster Invoice Approval Process
Since creating correct invoices can help you to save time used in correcting mistaken invoices, It is a good decision to use Invoicera- only invoicing software that has a special feature of the custom workflow. Make correct invoices every time and get paid early!