Advantages of Online Invoicing Over Offline

Creating of invoices on a periodic basis and taking out paper print out of invoices, for them to be couriered is a redundant process now. This is a time taking process which is inefficient and costly. Paper bills can get lost in transit and this can cause a lot of chaos in locating the invoice or re-creating a new one.

Online Invoicing-min

Online vs Offline Invoicing

Key FeaturesOnlineOffline
 Invoice Scheduling Yes No
 Invoice From Anywhere YesNo
 Online Tracking Yes No
Online Reports YesNo
 Online Payments Yes No
 Multiple Languages and Currencies Yes No
Recurring InvoicingYesNo

There are some key advantages of using a SaaS-based invoicing solutions for business invoicing.

billing software

Here are some key differences and advantages of online invoicing:

Invoice Scheduling

Cloud based invoicing solutions provide this unique feature of scheduling online invoices at your convenience. This ensures that each and every invoice is sent to the client in a timely manner.

Invoice From Anywhere

One of the key advantages of invoicing online is that one can send out invoices from any location or computer. One has to just login to the cloud account and start creating invoices with utmost ease.

Track Invoices Easily

Online invoicing ensures that each and every invoice is easily tracked. One can visit the invoicing dashboard to understand whether an invoice has been reviewed, approved and paid etc. This helps in following up with clients on payments in a timely manner.

Financial Reports

One of the most important aspects of business invoicing process is financial analysis. Digging out historical invoices and analyzing outstanding invoices, is almost impossible in a paper based invoicing process.

Adding a Late Fee To Invoices

One of the most crucial aspects of business invoicing is timely payments. Online invoicing provides a one step process of adding a late fee to invoices. This is helpful in ensuring that your clients are making the payment before or on the due date.

Receive Payments Online

Receiving payments offline can be a slow process. Online invoicing includes online payment integration for hastening the payments process.

Efficient Process

Online invoicing is a far more efficient process as compared to offline invoicing.

  1. Invoices don’t need to be printed manually.
  2. Invoices created and sent can be easily stored in the computer.
  3. No need to recreate similar invoices, as recurring profile can be easily created and managed.
  4. Invoice numbering can be managed with ease and one can locate important invoices with ease.
  5. Automatic payment reminders reduce the need for payment reminders.

Cost Savings

Cost savings with online invoicing can be huge. The creation and processing costs of online invoices is far lower than that of paper based invoices.

Reduced Invoice Exceptions and Disputes

Most organizations face the issue of a large number of invoice exceptions and disputes due to errors in sending out paper based invoices. Online invoicing on the other hand provides pre-designed templates with absolutely no chances of errors in the invoicing and the least chances of any dispute.

Multiple Languages and Currencies

Adding multiple languages and currency options is almost impossible in case of paper based invoicing processes. In case of online invoicing, these features are really simple helping businesses to send out invoices globally.

Choose the right tools like Invoicera to help small business to automate the process of online billing. Some of the features that Invoicera highlights are:

  • – Track your cashflow
  • – Receive and make payments
  • – Customized templates
  • – Capture all the invoices and estimates to display in the portal.
  • – Multi-lingual and multi-currency support

Online invoicing uses the latest tools and techniques for simplification of the invoicing process. REQUEST A FREE DEMO


Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 7+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronika for your invoicing requirement.

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