Online Invoicing software Basics For Insurance Companies

It has become an urgent need for insurance industry to stop using paper in their operational process. A simple online invoicing tool can help any insurance company to reduce the usage of paper to minimum. An online billing software helps in managing the invoicing process easily and getting paid on time.

Here are some key basics of how an online invoicing software works for the insurance companies:


Invoice Tracking

A large number of invoices can actually make it difficult for you to track them manually. An online invoicing software provides the requisite tools. One can simply use an invoice dashboard to track the status of each and every invoice. It is easy to know whether an invoice is unpaid or due or pending. A single dashboard to track all the invoices helps in managing the process very efficiently.


Recurring Invoicing

An insurance premium becomes due on a periodic basis and the invoice needs to be sent every time. This becomes a huge challenge for insurance companies who have to deploy the requisite resources for sending out these, in a timely manner. Recurring invoicing and auto-billing ensure that the premium invoices reach the client inbox, automatically.


Invoice Branding and Templates

An insurance company usually has a large customer base to send out invoices to. It is important to send out professional invoices with proper branding on it. Company’s name, address policies and moto are some of the common things that should be included on an invoice. Apart from this, you can also choose the most suitable template and customize your invoices accordingly. This is important to build a good relationship with customers and retain them for a longer period of time.


Efficient Management Of Invoices

An insurance company often manages a large number of invoices. Effective and efficient management holds utmost importance. This makes the process faster and makes it easier for the management. An invoicing solution helps businesses to delegate the invoicing and payment responsibility to dedicated staff. This helps in decentralising the invoicing process without losing the much-needed control.

Sending Out Estimates

When dealing with prospect client you sometime feel the need to send out estimates. It is an important aspect of insurance business. It helps you send out estimates in real time and make the entire process of cracking the deal with new client faster.


Online Payments

Simplify the entire process of making the payments for premium easier for your clients. Online payments are quick and hassle free. Giving such options will help your customers retain their trust with your company. Using an online invoicing solution provides this facility for invoicing purpose.

Big Data Analytics

Understanding consumer behavior and what actions they are taking is very important aspect of an insurance business. Big data can be gathered from various sources and one such solution is an online invoicing software. Using data of past invoice reports helps in doing a sales analysis of the business and taking necessary action.


Integration With CRM

One of the core functions of an insurance business is customer relationship management. Integrating the CRM function with the invoicing system helps in improving the efficiency of processes manifold. The same processes can be managed with lesser resources and lesser man hours.

Compliance and Customised Invoicing

Since Insurance is an industry where regulation has got a big role to play, then complying with the rules laid down by regulatory authorities, is very important. A customized billing solution, ensures that the insurance company can customize the invoice according to business and regulatory require




To manage big number of clients effectively and efficiently, it has become utmost important for insurance sectors to shift to online invoicing softwares. Online invoicing lets them manage their business smoothly and on time. It is important for insurance companies to stick by the given timelines in order to maintain decorum in the workflow. Invoicera is an online invoicing tool that lets companies manage their payments, clients and business all in one place. It gives you better productivity and management of tasks.






Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 7+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronika for your invoicing requirement.

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