{"id":4797,"date":"2018-03-28T16:00:36","date_gmt":"2018-03-28T10:30:36","guid":{"rendered":"https:\/\/www.invoicera.com\/blog\/?p=4797"},"modified":"2025-07-19T13:09:27","modified_gmt":"2025-07-19T07:39:27","slug":"invoice-vs-credit-memo","status":"publish","type":"post","link":"https:\/\/www.invoicera.com\/blog\/financial-management\/invoice-vs-credit-memo\/","title":{"rendered":"Difference Between Invoice And Credit Memo"},"content":{"rendered":"<p>Some daily business activities and transactions include common terminologies that might get a little confusing and bounce over your head. But, the initial confusion should not stop or hamper your work. Do not Worry! none of these terminologies are tricky as solutions in chemistry labs.<\/p>\n<p><span style=\"font-weight: 400;\">Having a clear understanding of such business day to day terms and their usage is important for its fundamental growth. A deeper understanding of major difference between an invoice and a credit memo has been listed down here. It will help you have a clearer vision about the terms and their practical usage in the business. <\/span><\/p>\n<p><iframe loading=\"lazy\" title=\"Difference between Invoice And Credit Memo | Invoice VS Credit Memo\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/gxnG5zQYF4U?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h3><span style=\"font-size: 18pt;\"><strong>What is an Invoice?<\/strong><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\" wp-image-14178 aligncenter\" src=\"https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-4.png.webp\" alt=\"invoice\" width=\"751\" height=\"378\" srcset=\"https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-4.png.webp 840w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-4.png-300x151.webp 300w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-4.png-768x387.webp 768w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-4-730x368.png.webp 730w\" sizes=\"(max-width: 751px) 100vw, 751px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">An invoice is an itemized list of entries for which a company has to make payments to its suppliers, vendors or service providers. The Accounts Payable Department receives invoices from the suppliers or vendors and scrutinizes it before processing it for payment. In most the cases, company issues Purchase Orders to its vendors, requesting the items to be supplied to them. The Accounts Payable Department matches the items listed on the Purchase Order with that of the Invoice and also verifies that the items are received by them to clear the invoice for the payment.<\/span><\/p>\n<h3><span style=\"font-size: 18pt;\"><strong>What is a Credit Memo or Credit Note?<\/strong><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\" wp-image-14181 aligncenter\" src=\"https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-5.png.webp\" alt=\"credit-memo\" width=\"733\" height=\"369\" srcset=\"https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-5.png.webp 840w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-5.png-300x151.webp 300w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-5.png-768x387.webp 768w, https:\/\/www.invoicera.com\/blog\/wp-content\/uploads\/2018\/03\/Untitled-design-5-730x368.png.webp 730w\" sizes=\"(max-width: 733px) 100vw, 733px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">So now you know, what are an Invoice and its role in your business. If everything is perfect, the items on the Purchase Order match perfectly with that of the invoice and products are received, the invoice is processed for the payment. But if, there appears any discrepancy, such as the items received are not in good order or wrong items are supplied, then the items are returned to the supplier. \u00a0This is when a credit memo is issued.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For the items returned by a company to its vendor, the vendor needs to issue a <span style=\"color: #000000;\">credit memo<\/span> for the returned items. A credit memo is issued when the client has paid advance payments to the vendors.\u00a0 This would ensure that the vendor has been informed about the discrepancy in supplying the goods and agrees to the credit memo to the customer for the items not supplied exactly that were asked through the Purchase Order.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what is the role of this note and how it represents invoice vs credit memo? The Accounts Payable Department of a company uses both the invoice and the credit note for the payment processing. It deducts the amount of the credit memo from that of the invoice and clears the payment for the vendor.<\/span><\/p>\n<h3><span style=\"font-size: 18pt;\"><strong>When is customer credit memo is issued?<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There could be specific circumstances when you feel the need to issue a credit memo to your customer. Some common instances could be, as followed:<\/span><\/p>\n<p style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">1. When you need to cancel an issued invoice fully or partially.<\/span><\/p>\n<p style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">2. You are seeking partial credit for the wrong items supplied.<\/span><\/p>\n<p style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">3. The goods have already been purchased earlier and you want to request a refund for the goods returned to the vendor.<\/span><\/p>\n<h3><span style=\"font-size: 18pt;\"><strong>How to issue a credit note?<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Issuing this note is not a daunting task, whether you want to issue it manually or you are using any accounting software. You need to select the Invoice and the <a href=\"https:\/\/www.invoicera.com\/financial-management\/credit-notes\">Credit Note<\/a> to be reconciled. Then, choose the amount to reconcile as the value therein the credit note. When you apply the change, the reconciliation will be effected with a reduced invoice amount after deducting the amount in the credit note.<\/span><\/p>\n<p><span style=\"font-size: 18pt;\"><strong>What do you need to include in your letter for credit note?<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">1. Start with the heading as \u2018Credit Note\u2019.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2. You should mention the value that you are reducing from the invoice vs credit note invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">3. It must be issued within a period of one month of the agreement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">4. Your credit note for the invoice should have a number for its identification, and issuing date. Do not forget to mention the name and address of your company and also the VAT number.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">5. You also need to mention the name and address of the vendor or supplier you are crediting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">6. Mention the reason for issuing the credit invoice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7. The total net amount for which you are seeking the credit (excluding VAT).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8. The rate of the applicable VAT and the amount to be credited under VAT.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">9. The gross amount of credit, including the applicable VAT.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The above was the complete process to <a href=\"https:\/\/my.billdu.com\/credit-note-generator\" target=\"_blank\" rel=\"noopener nofollow\">generate a credit note<\/a> for your customer. Keep the same in mind, the next time you are generating one for your customers. <\/span><\/p>\n<h3><span style=\"font-size: 18pt;\"><b>CONCLUSIONS<\/b><\/span><\/h3>\n<p>The much-confused terms of Invoice and Credit Memo would now hold a clearer statement in your mind. Two completely different yet common terminologies are important for day to day business functioning and require utmost clarity.<\/p>\n<p><span style=\"font-weight: 400;\">The difficulties of terms don\u2019t make the task difficult for you as the sole owner or small business. It is something that can be done easily and professionally. Invoicera an <a href=\"https:\/\/www.invoicera.com\/invoicing\/online\" target=\"_blank\" rel=\"noopener noreferrer\">online invoicing software<\/a> easily help you to create professional-looking invoices, credit notes and other memos with ease of a few clicks. In order to have further clarity about the same.<\/span><\/p>\n<h3 class=\"titleb center\">Frequently Asked Questions<\/h3>\n<p><strong>Ques: How is a credit note different from an invoice?<\/strong><\/p>\n<p><strong>Ans<\/strong>: <span style=\"font-weight: 400;\">An invoice is an itemized bill issued by a business against the services offered. Whereas, a credit note is a promissory note offered to clients in exchange for returned orders.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><strong>Ques: When is a credit memo issued to a customer?<\/strong><\/p>\n<p><strong>Ans: <\/strong><span style=\"font-weight: 400;\">There could be specific circumstances when you feel the need to issue a credit memo to your customer. Some common instances could be, as followed:<\/span><\/p>\n<ul>\n<li>When you need to cancel an issued invoice fully or partially.<\/li>\n<li>You are seeking partial credit for the wrong items supplied.<\/li>\n<li>The goods have already been purchased earlier and you want to request a refund for the goods returned to the vendor.<\/li>\n<\/ul>\n<p><strong>Ques: Why Should you Choose Invoicera to automate Invoicing?<br \/>\n<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> Invoicera is an automated online invoice software. A choice of more than 3 million users and 60+enterprises for customization, Invoicera has been impacting business processes for 15 years. Invoicera incorporates automation with invoice &amp; payments management, staff management, time tracking, and approval process to streamline workflow.<\/span><\/p>\n<p><strong>Ques: Is a credit memo the same as an invoice?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> No, a credit memo is released in exchange of returned goods that were paid already.\u00a0<\/span><\/p>\n<p><strong>Ques: How do you write a credit note on an invoice?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> You can simply deduct the credit memo amount from the invoice while creating one in your Invoicera dashboard.\u00a0<\/span><\/p>\n<p><strong>Ques: What is the journal entry for a credit memo?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> A credit memo is recorded in the current liabilities of the balance sheet.\u00a0<\/span><\/p>\n<p><strong>Ques: Who prepares a credit memo?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> The company issues a credit memo in exchange for returned goods to clients.\u00a0<\/span><\/p>\n<p><strong>Ques: Is a credit note a refund?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Ans:<\/strong> Yes, a credit note is a written promise of a refund. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Some daily business activities and transactions include common terminologies that might get a little confusing and bounce over your head. But, the initial confusion should not stop or hamper your work. Do not Worry! none of these terminologies are tricky as solutions in chemistry labs. Having a clear understanding of such business day to day [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":14177,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1978],"tags":[1607,778],"industrie":[],"feature":[],"class_list":["post-4797","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-financial-management","tag-credit-memo","tag-invoice-vs-credit-memo"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Difference between Invoice And Credit Memo<\/title>\n<meta name=\"description\" content=\"Understand the key differences between an invoice and a credit memo. 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