5 Advantages of Sending Professional Invoices

Professional invoices help a business in showcasing themselves as serious players in the market. Every business wants to be different in itself. From products to services, they want every process to be unique, that helps them to standout from the crowd.  Among such varied processes, invoicing is one of the most important part of a business. Despite being a document that asks for payment of services, it stands to be a mode of communication between the company and the customer, and hence should be done professionally. Here are 5 advantages of professional invoicing that may convince you to consider it as a tool for business development –

Send Professional Invoices

Provides Customer Satisfaction

A customer always wants to know how much time the company has spent on each aspect of the project. He wants to be sure that the company is not overcharging for its services. Professional invoices show all the details of the tasks that were done on the project. Its accurately timed entries increase the credibility of the document and reduces the odds of any uncomfortable arguments with the client. Moreover, professional invoices increase customer satisfaction by providing satisfactory description of various expenses and stages of the project. This allows the client to clearly understand why he is being charged the said amount.

Helps to Get Paid Faster:

Usually, delay in payments occurs when the client does not have the knowledge of due date and preferable mode of payment. In addition, if there is no applicable interest on late payment,  then it naturally delays the cycle. Professional invoices clearly shows the need to pay up on time. They highlight the last date of payment and the condition for the application of the late fee. The knowledge of the due date and late fee constrain the client to pay early and avoid extra amount. Professional invoices also speed up the payment process by providing contact details of the company, so that the customer can reach out in case of any query.

Keeps Everything In Order

A proper record of invoicing might be useful. It can be advantageous in keeping a track of completed and late payments. Companies systematically assigns certain codes and number on invoices which keeps the process smooth. These are usually based on customer number, project name/number, chronological order or sequence.  This helps in discussing an invoice whenever necessary and allows the company to stay on  the same page with the customer.

Reduces The Chances of Payment Refusal

An outsourced company always wants to be paid after the completion of the project. But it’s been observed that many times the clients refuse to pay up. To reduce the number of such cases, companies send invoices with detailed terms and conditions. This ensures that the client does not trick the company. Doing this, reduces overall losses and enhances the company’s image.

Shows Professionalism and Brand Identity

To retain customers, one needs to show professionalism in the work. A professional invoice helps in reinforcing brand identity by as one can also add the logo and complete company details on the invoice.

Professional invoices present a professional document of the business to the client and enhances the customer’s perception of the company. Professional Invoices makes the business image more reliable.

Professional invoicing is made simple by using online tools like Invoicera. Invoicera provides features like late fee, time tracking and project management and sends professional online invoices, very easily.



Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronica for your invoicing requirement.

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