Why  is an Online Invoice Software Better than Downloadable Invoice Templates

online-invoicing-software

An invoice made in word or excel might have become your routine now, but how significantly cumbersome is it to keep going back and forth in sheets to create one invoice?

Imagine, to create one invoice you start with

  • Opening the word file
  • Opening the entire excel to find records
  • Tracking records row by row
  • Finding proofs
  • Confirming jobs from employees
  • Find client details once again.
  • Add details
  • Add items
  • Print invoice
  • And mail

Isn’t all of this just too much? Usually, this process takes an hour and extra effort. Even if you have a pre-designed template saved in your word file, it still requires you to create everything from scratch. 

Online invoicing software does all of this and more in no time. It quickly creates an invoice in 5 minutes that was taking you more than an hour. 

How?

  • All your data is pre-saved 
  • Data is saved automatically.
  • Select data from the drop-down
  • Taxes are calculated automatically.
  • Entire project & milestone saved in the account
  • Filtered reports for quick access
  • Automated notifications
  • Real-time tracking of invoices and payments

Along with this, you can even:

  • Assign and track tasks
  • Track employees time & productivity
  • Save entire client communication.
  • Complete visibility through filtered reports

 

Well, now you know the features of online invoicing software. It is now time to understand why you need online billing software. 

1.Improvises the overall cashflow/payment process

Simply put. Invoices are created to get you paid for your job. But, the entire process of increasing or decreasing invoicing process timeline depends on you. 

Few factors that play a significant role in improvising your invoicing process are:

  • Professional invoices with clear information get accepted 98% faster. 
  • Timely sent invoices accelerate payments
  • Get access to wider modes of payments
  • Attach quick links to payment gateways when you make invoices online for quick actions. 
  • Send instant receipts for received payments for confirmation. 

 

2. Online Invoice Makers Automate

Online billing software like Invoicera is designed with AI to automate. It is made to enhance the overall invoicing experience for organizations. It makes the processes easy, reliable, transparent.

There is nothing more complicated and frustrating in an invoicing process than following up and chasing clients for payments. An average of 2 hours gets wasted every day in payments follow-up. Whereas, when you invest in a fully functional and diverse online billing software, you not only automate invoice creation for recurring invoices but payments reminders too. By, this your chances of getting paid late slim with a more professional approach. 

Invoice automation is the best choice when you’re dealing with recurring invoices. Simply set up an invoice once with due intervals, and auto invoicing will send it out regularly with cross notifications in your inbox too. 

3. More Powerful Solutions than Just Invoicing

Online billing software stores details about your products, prices, customers and taxes, so every time you create an invoice, you can do it in just a few clicks. It also gives you information that helps you identify where most of your revenue comes from, which customers pay consistently, and which products sell the most. Plus, customer credit card data is stored in a PCI-compliant manner, which means both you and your customers don’t have to worry about the information is secure.

With many online invoicing software options, your data is stored, managed, and processed in the cloud. In other words, your information is stored online instead of your computer’s hard drive. So if your computer goes corrupt you have nothing to worry about. All of your data will still be safe in the cloud, backed up on multiple servers so your business data stays safe.

 


Also Read: Benefits of Online Billing Solutions For Business Owners


 

4. Access on the Go with Mobile App

Sitting at home or running errands, never miss a single detail about your business even while on the move. Access your invoicing account with our apps for iOS and Android devices. The UI on your mobile works exactly you will experience it on your PC or laptops. You can easily bill your clients, track their payments, track employees, and even projects on the go. Simply download and set up the app to never miss any notification. 

5. Get Access to Custom Billing Experience

Custom Invoicing software helps you in customizing your overall invoicing process, and not just invoices. With online billing software, you can customize invoicing, payments, workflow, reporting, and many other processes together. It gives you precise control over your workflow by accessing options from settings.

For an invoice template, the invoicing software allows you to customize colors, font, logo, flow, look, and sections in the template. More than 20 invoicing templates are available in the account for you to choose from and find the best fitting invoice template for your business. 

 

Invoicera in action

Invoicera is one of the leading online invoice software in the market. The cloud-based invoicing and billing software has catered to more than 3.5 million users around the globe for the past 17 years. The software can be customized according to individual business needs and works for Enterprises, Small Businesses, and Freelancers.

The invoicing software offers many unique features customized to the specific business needs of freelancers, small businesses, and enterprises. It helps you to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, invoice approval process, multilingual & multi-currency support, staff permissioning, financial reporting & analysis, purchase order management.

Features: 

  • Invoice approval process/ customized approval process
  • Two-factor authentication
  • Multiple business access
  • 30+payment gateways
  • 3 layers account security
  • Staff management
  • A/R&A/P Management
  • Multi-lingual compatible Invoices

Services: 

  • Online invoice software
  • Subscription billing management
  • Project management
  • Time tracking software
  • Custom workflow management
  • Expense management
  • Enterprise Customized Invoicing solution
  • Multi- Business Management
  • Third-Party Integration 

 

 

admin

Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronica for your invoicing requirement.

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admin

Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes.
Contact Veronica for your invoicing requirement.

6 CommentsLeave a comment

  • This is quite a detailed study of the difference between the two! Most of the freelancers will still choose for such free alternatives but once the business scales up, you will need a business solution. kudos to the writer for such an insightful article

  • We were earlier using excel templates for our business. But once we scaled up our business, we realized that excel templates are not a viable option as we had to manage so many things at once now. After using online invoicing software, we have really streamlined our processes while reducing our time investment too!

  • Business owners often switch to excel templates thinking that it’s free of cost! but what happens next is that you have to track your invoices, schedule them, track payments, etc which is only possible with invoicing software such as yours. Great points you have added! Well done

  • I can produce bulk invoices with automated software. Reduced time, customized templates, and smooth integration with ERP and CRM systems. What else is needed? Well written!

  • Great Explanation! Online invoicing is very important to do the maximum work in less time.
    Online invoice software is also very secure can be accessed from anywhere.
    Thanks for Sharing!

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