Top 3 Causes of Invoice Exceptions

Invoice exceptions aren’t new but in a digitally driven world it is hard to accept the fact that 31% of the Purchase Order Invoices result in exceptions. These require manual rework before they are approved for payment. This was the outcome of a recent study conducted by one of the leading market research firms. Over 200 industry professionals participated in this research. Now let us discuss the findings of this research and discuss the three common causes of invoice exceptions –

PO Price/Quantity Discrepancy – When invoices are processed in bulk this is one of the major issues that crops up. The Price and Quantity mentioned on the invoice often tend to vary with the actual goods delivered. This might be a simple typo or a major flaw in the way the invoice is generated.

No Valid PO on Invoice – This is one of the major errors in invoice and can immensely dent the name of a business. It can make your business look unprofessional and dent your prospects of retaining the clients.

Goods Not Received – This is a supply side problem where the goods often don’t reach the clients on time or not reach them at all. This might occur due to loss of goods in transit, wrong shipment of goods and even communication gap between the ground staff and the accounts department.

Invoice exceptions can have many detrimental effects on a business and prevent them from earning the goodwill of their clients and creating a strong brand image in the market. This can also result in

-Late realization of payment
-Increase in operational cost
-Lowering of productivity
-Unhappy Suppliers
-Unhappy Clients

Eliminating invoice exceptions is one of the primary tasks of any business. This helps in improving the productivity of your organization at the same time allows you to develop healthy and long lasting relationship with your clients. Here are some of the ways in which you can resolve this problem.

Take Stock Of Problem – Businesses that fail to take stock of the problem would never be able to resolve it. What percentage of your invoices is getting rejected? How often is it happening? Are you witnessing any trends in these rejected invoices?

Find The Root Cause – Where is the bottleneck in the process? Review all blocked invoice and analyze them thoroughly to find the root cause of the problem. Once you have identified the cause try and eliminate it at the source.

P2P Automation – Manual handling of invoice exceptions can be one of the major contribution factors. You need to implement P2P automation solutions or end-to-end automation solution from receipt to payment. This will allow you to enforce key organizational and process changes. These improvements can help you cut down the invoice process time, processing costs and minimize opportunity costs due to such errors with an automated process using the right set of tools and technology.

The right invoicing program can help you do away with invoice exceptions. These tools are highly cost effective and reduce your operational costs and improve your efficiency and brand equity.


In order to successfully run a web design agency or be successful as a freelancer, one needs to focus on three major things – quality of work, customer satisfaction and proper invoice management. Many designing experts feel uninclined towards the financial aspects of a business; however, it is highly crucial that one handles it with accuracy and meticulousness. One of the major aspects of the financial side of a business is appropriate invoicing of the work for the clients.

Online Billing – The Different Benefits

Some of the things that modern technology, including the Internet, has given us are:
- ability to conduct financial transactions from the convenience of one’s home without visiting the bank
- being able to shop for almost any product and any service online
- capacity to extend business reach into all parts of the globe
- enhanced capability to manage customer relations including billing, email marketing, grievance redress and so on.
Probably one of the biggest benefits that a business organization can enjoy is the ability to keep in touch with the customer wherever he may be.

Invoicera unfolds some exciting features!

We know how much you love Invoicera as it has continously been helping you ease-up your business via online billing/inoicing. Looking at your ever-encouraging support, we have planned to add-up the overall functionality of the online biling application. You must be keen to know what could be more…


How do you Track Time?

Businesses are going out of the way today to churn out fruits at the earliest. And Invoicera is offering them some brilliant options to keep-up with their daily tasks. Time and expense tracking feature is one of those features that enhance the user’s experience of working with Invoicera.


World Environment Day 2012

Yo can make 8,333 sheets from a tree. It takes years for the tree to grow while you spend half a second in printing an Invoice and latter dumping it in some corner. With each sheet  of paper that you waste, you are closer to a deforested earth and lesser of trees means more of climatic changes. Do your bit, switch to online invoicing and save few if not all trees from dying an unnatural death.


All businesses broadly involve two parties, the buyer and the seller. A buyer, as it is self explanatory, is the one who is looking for goods, products or services which are available in exchange for money. While the seller is the one who is offering these goods, products or services.


Keeping a track of piles of receipts and invoices consumes a lot of your productive time which could be utilized better elsewhere. And you aren’t the commerce graduate who loves to or is used to a lot of numbers and calculations? It is imperative as it is important for your business, to keep a track of all your expenses incurred and maintaining records of all the receipts. Well, you do not have to be worried for anymore. All you need is an expense tracking software and you are sorted.


Don’t miss the chance to avail 50% special easter discount on all Invoicera plans. Place an order with Invoicera by or before 10th April 2012 and be the one to avail the easter discount.


We succeed in business in the same way that you do – by identifying those areas of business operations best left to experts. Collaboration with a large repertoire of third party products and services offers a wide array of best of the breed technology and functionality. It is this advantage to the users that prompted us to provide an extension of our online billing and invoicing service by integrating with other web-based products and services. And it is a well known fact that the use of third party products or services can greatly reduce the cost and the implementation time of various tasks. Read More >>