Tag - online invoicing

Benefits of Online Billing Solutions For Business Owners


In this digitally-powered century, convenience has come with challenges, as the world has become much more complicated these days. Running a business online makes easier for us to get customers without being affected by geographical boundaries, but a flood of business competitors have converted this ease into a headache. There are many factors to be kept in mind when having a business, the most predominant one is cash flow. For healthy cash flow, it’s wise to be dependent on online billing solutions, as such online billing software can automatically generate and send invoices with lightning speed.

As per the US Bureau of Labour Statistics, around 20% of startups fail before completing the second year. It’s all because they are unable to manage their financial system, thus having a poor cash flow, leading to the closure of the business.


Let’s have a closer look at the most striking things of modern technology, including the Internet, that have made changed our lives dramatically:

1. We can have a financial transaction from home, without visiting the bank.

2. We can buy any product and service online.

3. We can enlarge our business and have customers from any part of the world.

4. We, as a businessman, can manage our relations with our customers and clients very well and conveniently by means of billing, email marketing, grievance solution, and the like.

The biggest advantage a company can have is that it can stay in touch with its customers, no matter how far they are. It applies to both the customer and the company.

It’s not compulsory for an employee to be limited to only their desk and chair to work. One such service that a business can benefit from is online billing software. It can help the company with the management of all its billing transaction including VAT invoices by means of the website. There are innumerable organizations or firms that provide high-quality online billing systems to fulfill each and every requirement that a businessman has. To understand it properly, keep reading below.

Benefits of Online Billing Solutions:

Taking this fact into account that there are many kinds of service providers who can provide us with top-quality, secure, and trustworthy online invoicing solution systems that can bring positive changes to the business. Some of them are:

1. Easy Accessibility

web based billing system

Due to the emergence of advanced technology like the Internet and cloud computing, businesses can easily access the necessary details of a customer for the purpose of using billing software online without getting into confidential information details.

Doing so, businesses can know their customers much and prepare to give them what they truly expect from their products and services.


Let’s have it clearly with an example:

The only thing a businessman need is a personal computer or smartphone and Internet access.

Having these two things together, they can easily see the details related to the various services given to the clients and needed to be billed. This accessibility ensures that businesses can be up-to-date and precise to fulfill the expectations of their customers much better.


2. Easy Understanding of Data

Web billing software systems help business owners to manage their clients’ data better. They can see their customers’ data in the form of charts and graphs, which enhance the understanding clearly and can be generated with the help of online billing solutions.

No account department employee has to deal with a large number of papers and copies to ensure that how much a particular customer has been billed thus far or the billing patterns in the last few months.

Online billings makes easier for business owners to analyze the data to use the information in any other way, and customers can do so too.


3. Saving of Many Things

A web-based billing system comes up as a boon when it comes to saving. The things an organization can save when using online billing solutions are:

  • Papers
  • Storage space
  • Accounting employee
  • Time consumed in generating bills and mailing them
  • Less carbon footprint


The money saved by all this can be invested in something else, which will help the business touch the sky. Moreover, if you are financially stable, then you can benefit from innumerable opportunities coming to you, thus you will take your business to the next level.


4. Better Security

billing software online

Web-based billing solution tools are widely-known for providing their users with better security. When a company uses such advanced online billing solutions, then the company is assured that if its local computers crash, then its customer data related to billing or anything necessary will remain safe.

Furthermore, your customers and company staff can be free from the headache of data theft. Developers make such online billing solutions with the latest and hi-tech technology, coming with unquestionable security features.

If hackers try to steal the precious and confidential information related to your customers’ details, then you will be able to prevent them and get them behind the bars by easily tracking them by using modern web-based billing software systems.


| Must Read: 8 Invoicing Etiquettes That Every Small Business Owners Should Follow



The purpose of writing this blog is to make you aware of the benefits of online billing solutions that make it easier for a business to grow and reach its intended destination. The points discussed to facilitate your understanding are better security, saving of many things like paper, time, etc, easy data interpretation, and last but not least easy accessibility for you and your customers to reach each other.


billing software online












Benefits of Efficient Online Invoicing for Small Businesses

invoicing software for small business


Do you know? It takes almost 25 minutes for an accountant to create an invoice manually. Starting from filling out client details to creating an itemized list, adding taxes and later on making exact calculations for completing the invoice.


While the same process of invoicing when handled with a small business invoice software generally takes up to 4-5 minutes, as suggested by random small business owners using online invoice software for small businesses. The reason that helps them compress time is held with the artificial intelligence of such invoicing portals. Invoicing software allows you to save taxes, client information and other information for invoicing with the cloud for future communications & invoice creations. Simply select items from drop-down lists and you’re good to go. Moreover, no more manual calculations!


Let’s have a look over 11 huge benefits of Billing Software for Small Businesses: 


1. Automation makes processes improved and faster


Using advanced billing software for small business generates invoices automatically and quickly, and such automatically-generated invoices have much fewer mistakes in compared to manual billing. It makes your business look more professional, which, in turn, brings a positive attitude towards your company in the minds of your customers.

Furthermore, this kind of technology-powered software keeps your customers reminded of their due payments, and when they are unable to pay on time, then the system generates an invoice with late fees to give your customers a clear idea of the whole amount to be paid.


2. Simple Payment Method



As you know, the more payment options somebody has, the easier it will be for them to pay. When 30+ payment gateways appear to your clients, they can pick the most convenient one for them to pay you.

According to business experts, convenience plays a very important role in customer retention. In a nutshell, customers stay for the long term with those service providers offering comfortable services.


3. Exact and Detailed Financial Analysis 

Latest technology-powered small business invoice software has innumerable features to allow their users to have exact and detailed financial records like their payments due, receivable amounts, taxes, etc.

It not only helps them get an accurate invoice generated, but it also allows to make further plans and strategies having an exact of their budget. And, the business can take risks as per the budget for its growth.


4. Better Database Management 


Manual database management becomes a long-term and tedious task requiring a bunch of efficient accountants. The solution to this problem lies in using online invoicing software for small business with advanced features to manage your clients all purchase orders and payment records properly and fast.

It gives birth to a sense of security in your customers’ minds concerning their data security, which makes them set you apart from your competitors.


5. Handle your Subscription Business 


Do you own a subscription-based business and send invoices to your customers on a monthly or weekly basis?

If yes, then we can understand the troubles you face in preparing bills manually. Banking on advanced billing software for small business with subscription feature can be wise for you, as it will generate invoices and send them to your customers on a regular basis to make it look more professional and serious.

This way, you impress your customers with your punctuality, and they tell their friends and relatives about your timely service system, thus bringing more new clients and customers to you.


6. Easy Staff Management 


As a business, you must be aware of the value of your business staff. But, managing them becomes quite difficult for you, especially if you are off the office. So, how to conquer this issue?

Go for modern invoicing software for small business coming with the feature of staff management. It helps you be present virtually in your office and keep your staff accompanied by you. Mistakes and misunderstandings are common when your staff is working on a project without your guidance.

If you guide them properly by using such modern software systems in giving them permissions, accessibility, advice, latest information, then they will complete the project with flying colors, thus winning your clients’ hearts.

Additionally, you will have a detailed timesheet of your workers by using such software.


7. Customized Invoicing with the Best Invoicing Software for Small Business 

Every business wants to be unique, thus requiring its own different template as per its specific needs. So, here the requirement of customization comes into play.

And, customized templates allow businesses to generate invoices differently, and hi-tech billing software for small business can generate such invoices by providing businesses with customized templates.

In the market, looking and giving something unique and different is one of the best tips to grow your business.


8. Track and Manage your Expenses

Manual expense management and tracking become very difficult, leaving the businessman confused in when, where, and how to spend due to the consumption of too much time and innumerable errors. An advanced small business invoicing software system with the expense management feature allows the businessman to know exactly where their money is going.

Moreover, it allows them to know if their expenses are over the limit, thus helping them manage their expenses efficiently and conveniently.


9. Multi-Currency and Multi-lingual Convenience

In this Internet-enabled era, most people prefer paying bills online to offline, which means you can get payments from any geographical area of the world. And now, the problem is whether your invoice software gives a clear idea of the amount you will get in your own currency or not.

Take a deep breath and become relaxed because the latest billing software for small business can do so. Additionally, foreign language barriers are also eliminated for better communication with your clients over the invoice.


10. For the welfare of nature

Manual invoicing preparation requires the consumption of papers considerably. It comes up as the major reason for the cutting of trees, thus leaving our Earth more affected to pollution and global warming.

On the contrary, advanced automated billing software for small business doesn’t require any paper to generate invoices. In fact, it’s electronic pages are nature-friendly, and help us keep our environment safe and pollution-free, as no more papers are consumed.


11. Gearing Up for a Better Tomorrow

Being dependent on small business invoicing software helps us prepare for a better tomorrow. In the future, the whole world will adopt advanced technology, and automation will be preferred. Know the Secrets how to buy Invoicing software for your Business.

So, if you adopt such technological systems, then you will be able to keep up with the modern world, thus keeping your business not affected by the change of technology.



The more customers you have, the more complex it becomes to create and manage invoices for them. You’d better go for the best invoicing software for a small business capable of replacing manual billing processes at lightning speed.

It’s wise to invest in a small business billing software. Some of its benefits to give you are:

  • invoice formation conversions
  • new customer connection activation
  • tax compliance assurance and the like

Additionally, it helps you save costs and provide better customer services. Choosing the best invoicing software for small business helps a businessman by lessening administrative costs, providing business with indubitable efficiency, and automated AP/AR processes. Such advanced small business invoice software helps global businesses and their suppliers get rid of growth-preventing challenges.



7 Surprising Benefits of Mobile Invoicing

Mobile Invoicing App

In a current year where businesses have taken charge to expand, globalization has opened doors and businessmen are traveling worldwide to open new doors for expansion. While you’re on the verge of enhancing, you can certainly not looking forward to forgetting clients you already have in hand.

Managing current business while already meeting new clients is crucial for a business to sustain.

Now the question arises, how to always manage business & cash flow while on the go?

How to keep a tab of business activities when you’re away from your office?

You cannot carry the entire software everywhere you go.

Technology has become smart to make your life convenient.

While you cannot carry your entire software out, simply download Invoicera’s invoice apps for android & iOS to take your business along with you while on the move.

Till now you would have already calculated multiple benefits of invoicing app for android & iOS, but we’re sharing some surprising benefits of mobile invoicing that will ensure your mobile feels like an entire office, while you’re not in.


According to the Recent Stats:


40% reduction in the cost savings with invoicing app, expecting the increase in the number of the customers, suppliers and business processes.


Here is the list of benefits of how mobile invoicing app will make your life easier:


1) Faster Payments


android invoice app


An online invoice software makes your invoices more instantaneous. Mobile Invoicing leads to faster payments by quick processing of the entire invoicing process. The invoices generated with Mobile invoicing app automatically sends and influences your client to pay their bill more quickly.


2) Standardize Your Billing Process

Invoicera, which is one of the best invoicing apps for Android and invoice app for iPhone eliminates additional invoicing steps, minimizes errors, and builds greater insights and transparency on the move. The online invoicing apps are designed to focus on the interoperability of business finances. Invoicera’s mobile invoicing app lets you manage your business on the go and never miss a moment. You can access dashboard and reports wherever you are Find the business invoice app solution that builds your business on a good reputation. It allows to Standardize personal touch to your invoices i.e. logo, payment terms, thank you note.


3) Better Data Management


Mobile Invoicing app

Online Invoice App optimizes the flow of information from initiation to completion. Now you can focus on other important tasks rather than worrying about administrative burdens. On the other hand, sending and tracking of the invoices seems to be tedious when away, this is why small business owners are making a change to mobile invoicing.


4) Increases Trust, Confidence, and Satisfaction


The business invoice app provides easy access to information in real-time. This creates greater customer satisfaction and guaranteed security to the customers anytime anywhere. When it comes to matters of trust, confidence, and satisfaction, mobile invoicing helps to build long-term relationships with your clients and customers.

It is a more convenient way for your customers to pay and improves relationships with your customers.




Read More: 6 Reasons Why Mobile Invoicing Will Make Your Life Easier




5) Streamline Your Entire Billing Processes


Inquire about the available integrations when selecting your mobile invoicing product. The best online invoice app automates and streamline your billing finances and provides the most useful insights in planning the growth of your business. The business invoice app gets you to access every piece of information from any of your authorized devices.


6) Quick Access to Data

You do not miss even single information while out. Simply log in to android & iOS invoice app supported by Invoicera to have a quick glance at any business information that you want to access. You can even create invoices, check project growth and keep a tab on staff activity easily.


7) No Additional Usage Charges

When you download Invoicera, we charge no extra charges. Simply download Invoicera at zero costs to have a mobile extension of the already existing Invoicera account of yours.


Also, you can find the list of 10 best invoicing apps for mobile invoicing.


Invoicera offers an invoice app for android and invoice app for iPhone for all its users: subscribers & custom invoice software users. We believe in enabling our clients with the best-invoicing experience. In the similar dedication of ours, we go to extents making it possible. Our development team comprises of extremely creative developers ensuring to build an invoicing platform that gives a smooth and hassle-free user interface.

Currently, Invoicera is serving over 3 million users around 60 countries in the globe.

The mobile app integrated with Invoicera is one of the easiest online invoice apps that is made to bring your entire invoicing experience fit in your palm. The data stored in the cloud can be accessed anytime anywhere with the help of the app. Now, no more worry about the big account books, they have been compressed to fit in your palms.

Go Ahead and Give It a Try! Download the app anytime you want.


invoice apps for android invoicing app iphone

6 Smarter Ways to boost your Cash flow 10 times with Online Invoicing

Online invoicing software


Starting my own consulting business was something I was super excited about. It was my first venture and starting your own startup is always a good idea. Another part that was exciting me was actually earning money from something I was good at. Everything was like a happy story but then came the horror. The issue that I was dreamed about. It was the payment terms or so to say receiving late payments from the clients. Creating and sending out paper invoices was another add-on for the already accumulated pile of work for me. My problems did not end here, but the actual part of following up for payments gave me more pain than I could even imagine.

After some serious trial and error, I wised-up and got ultra smart with my invoicing, which increased my cash flow significantly. By Smart Online Invoicing I mean I was paid sooner, resulting in bombs of money in my bank account.


Curious about how I made money fast? Here are five ways online invoicing software can actually boost your business’s cash flow:


1. Define your terms and conditions clearly in your documents.

Establishing crystal clear and direct Terms and Conditions in your every document is important. It gives you the power to avoid any chances of conflicts in the future. It protects both you and your client form playing with each other and maintains a high level of professionalism.


Your T&Cs should always answer these questions:

1. Do you require any payments up front? If so, how much?
2.No. of days in which the payment expected after the invoice has been issued.
3.If or no you will be charging late fees?
4. Will you provide early payment discounts?
5. Define your payment methods.
6. Answering the above questions and setting-up these T&Cs will clearly establish expectations and job roles. Writing clear expectations and guidelines, while creating invoices with Invoicera, the best invoicing software reduces every possible chance of conflict.


best Invoicing software


2. Keep defined and short terms for payments.

It is important to set a specific time period for payment to avoid any issue in the cash flow. If you are a company that deals in services majorly, it is suggested to set your payment terms within 7 days than a cycle of 30 days. Also, the 30 days payment cycle is an outdated version. It is a drive of the past where the payments were made by cheques. With the advent of online invoicing system, the payment methods have become easier and faster. Businesses are now able to receive their payments 3 times faster than ever. You might only face the exception if you’re working with an enterprise level business or government agency where there’s a series of activities due to their established payment policies.

In an ideal economic world, you are eligible to request a payment as soon as you complete your job. For example, if you’re a software engineer and went to an organization to rectify the errors. It is completely acceptable for you to ask for payments as soon as you complete your job. The mobile app of your invoicing software will make it easy for you to generate an invoice and get paid instantaneously.


3. What is the best time and frequency to bill clients?

As I stated above, in the current economic world you can invoice your clients and receive the payment immediately after you complete your job. After all, as the facts say, the longer you wait to invoice your clients, it is less likely that your invoice will even get paid. In fact, according to research, only 18% of invoices are paid if it exceeds more than 90 days.

Unfortunately, we are always confused about the correct time to invoice. So, when exactly should you invoice your clients? And how often?

There’s no one-size solution to this, but the best business recommendations are as follows:

If you invoice weekly or bi-weekly, send out your invoices on the weekend when your clients’ inboxes aren’t flooded. You can easily automate your invoicing routine for this with an online invoicing system. Invoicera, the best invoicing software makes sure to automatically send invoices on the scheduled time to your client and let you indulge in more productive activities without much bother.


Must Watch this video for the Quick Review


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If you invoice monthly, be very strict with sending out your invoices on the first of the month, since these will be paid in 30 days. Setting up recurring billing with free invoicing software will always notify and send invoices to your clients in time.

If you do send out your invoices during the week, Tuesdays are the best day. It is always said to send out important emails and invoices just before and after the lunchtime.
As for the frequency, either you should collect all of your invoices together or automate them with an online invoicing software so that send them all out easily- trust us, it’s a real time-saver.

Using an online invoicing platform like Invoicera will automatically follow up with clients for payments and notify them with a message for late payments. It acts as a partner that performs much of your jobs automatically and enables you to have much space for other productive activities.

Keeping aside the above methods, you can also determine the best time and frequency for invoicing clients by asking them when their pay cycle is and sync with that so that there is little lapse time between sending an invoice and getting paid.


4. Don’t hold credit for clients.

If the job that you are doing for your client requires you to gather services from other suppliers, vendors or freelancers, make sure you put the responsibility on a client and get the payment upfront. It is also recommended to ask your client for an advance or deposit so that after you are done with your job you can easily pay your vendors. It avoids any conflicts with your vendors and eradicates the hassle of chasing your clients for same. With an invoicing software like Invoicera, you can easily send out invoices in fractions of minutes without having to spend much time over one thing.



Also Read: How to use Credit Notes



5. Automation is the key.

Even though a customized template with Invoicera makes the task of invoicing super smooth, automation in invoicing makes your job even more convenient. Whether you are a freelancer, small business owner or a large enterprise, you are always flooded with work, by automating the task of invoicing with online invoicing software you get to spend more time on your business and earn some extra profits. BINGO!

Reminders and follow up for payments are some of the key activities that automation with online invoicing software like Invoicera does for you.


6. Receive Payments 3 Times Faster With Online Payment Gateways.

With more than 30 online payment gateways integrated with Invoicera, the best invoicing software, allows you to receive payments online from around the world without the hassle of currency exchange or physical deposits. It helps you to boost your cash flow more than 3 times giving your business the chances to grow more in less time. While Invoicera allows you to receive payments online and easily from around the world, it also allows you to send invoices in any language your client prefers for better customer service and retention.


Also Read: Get Paid on time with Automatic Recurring Payments




Invoicera is an online invoicing software that is specially designed to cater to custom made needs of each type of enterprise, small business, and freelancers. The 13+ years old invoicing software is a complete package to cater to every aspect of business finances and invoicing. From invoicing to tracking expenses or managing staff, every single business aspect can be managed efficiently with this best invoicing software. The custom-made software for your business offers 360* package for your business to invoice and manage every business cash flow. It makes calculating and analyzing every billable and non-billable expense super easy. 30+ online payment gateways help to receive payments from the global clientele hassle free and cash flow super smooth. The additional features of grouping taxes or sending invoices in any language that your client prefers help retaining the interest in the business and road to success a little less of a hassle.


Online Invoicing Software




Business owners share a love-hate relationship with invoicing. They love it when it shows payday, but hate when you have to track and run for invoices. It is a tedious task and can be frustrating too. That is exactly why business owners all over the world are shifting towards the era of online invoicing. More significantly- Mobile Invoicing.

Here are 6 reasons mobile invoicing will simply make your life easier in 2019:


You will save money:

Most importantly, mobile invoicing will save you money. It will eliminate the cost of the pen, paper, ink, and an accountant to manage your payables and receivables. By shifting to an online invoicing solution that is also available as a mobile app, it will save you all the extra added costs. By utilizing the invoicing solutions available digitally, you no longer need to file, scan and manage your work on paper. It helps you easily delegate work to respective employees.


Office In Pocket

One of the greatest revolution that mobile invoicing has brought is bringing your business to your pocket. Now you can access all your account data anywhere and anytime. No more hassle of carrying documents everywhere and worrying about the security of each. Whether you’re meeting clients back to back or traveling for meetings all the time, easily access your data on the go.


Healthy Customer Relationship

The convenience of use is on both side by mobile invoicing. As convenient it is for you to generate, access and store invoices; as convenient it is for your clients to pay in time. By using a convenient option like mobile invoicing you will see a visible drop in delayed payments. With more than 30+ online payment gateways integrated with Invoicera, it gives you more options to receive early payments from clients.



Know More: Top 10 challenges faced in Buyer-Supplier Relationship Management




We all know the amount of paper that is been cut each year to generate paper. The world is already using an excess of it and now needs to cut it. It is estimated that online invoicing is more than 4 times environment-friendly than paper invoices. Beyond just saving paper it also makes the entire process of invoicing faster. It might seem a little insignificant to you right now but a slow and steady change can actually make a change for the generations to come.       


Streamline Your Entire Billing Process

The majority of payment tools available online are integrated with additional beneficial features. But, the best ones are also integrated with a mobile app. Use of a mobile app for invoicing and financial management streamlines your entire process and makes it available to you at your ease. Integration is a need of time, to easily streamline your entire billing process.


Save information with the cloud

With mobile invoicing, you can easily save and access all your client information. It allows you to create and save data in the cloud, giving you abilities to easily access all your data at once. Information that is saved in the cloud is completely safe and secure. With Invoicera , you can save all the information about clients, taxes and even group them together. This way it makes generating invoices as simple as few clicks.




Online Invoicing software has not left any stone unturned to integrate the best of technologies together to make the experience of online invoicing wholesome. The economy is moving towards digital media massively. It is now hand in handwriting the growth pattern for businesses. When it comes to invoicing you definitely want to keep up with the times. Your cash flow depends on it. Mobile invoicing has become one of the go-to tools for businesses to access their account when and how they like. They have easily brought your entire office to the convenience of your phone. The economy is expanding massively with the highly advanced technologies.


Go Ahead and Give it a Try! Download the app anytime you want.

Mobile Invoicing

IOS Invoice App

Mobile Invoicing

Android Invoice App

Invoicing Etiquette for Small Business Owners- Quick Guide!



At times getting an invoice paid in time is more challenging than completing the actual job. After all, tracking late payments is not an easy task at all. You pretty much feel like the tom in the game of tom and jerry. But, what if we say there is a way to receive payments in time more frequently? You can easily accomplish the task of receiving payments in time by sticking to strict invoicing etiquettes. With effective invoicing etiquettes you can maintain a high level of professional communication with your clients.

This will in return build trust and let you retain your clients for long. Read the following tips to get started:


Use the best software for your business.


Most importantly, make sure you have step up your invoicing game strong with an online invoicing software. An invoicing software will solely handle all your invoicing and financial needs. An invoicing software for small business like Invoicera is custom designed to smartly handle our entire business. Apart from just creating and sending invoices. It also lets you real time track invoices and automatically follows up with clients for due payments. The customised invoice software for small business makes all your communications and documents professional.

Set clear terms and list your services.


Surprising or shocking your clients with terms and payments is never a good idea. In other words, the invoice should consist of all that the client is expecting. The due amount, payment cycle and due date should be clearly mentioned in all your communications beforehand. This will help you avoid all future conflicts and keep your cash flow cycle smooth.Most importantly, clearly mention all the services you have provided or the products you have sold to keep your clients aware of all the products they have used.
When an invoice contains hidden costs, the client is going to be more reluctant to pay it on-time. Even worse, that trust you had previously built is now shattered.

Create and stay by your policies.


Creating new policies frequently will irritate your customers. Make sure you create a policy once and stick to it for long. Don’t confuse your clients with shocks of fluctuating policies like not charging taxes in one. If for some reason you require to change, then inform them before sending the invoice. This is a common gesture that shows you’re both a professional and considerate individual.Provide complete contact information.Sending an invoice for the first time or to someone you’ve worked years with, it is important to include your contact information in all your invoices. This way you would easily solve any queries your client might have.An online invoicing software supports a customised invoicing template that will guide your way creating all your invoices efficiently.Your invoices should always include your business name, address, phone number, and email address. This way your customers know exactly how to get in touch with you if they need to.

Make payment convenient for your customers.


invoicing software for small business
The easiest way to get paid in time from your clients is by making it convenient for them to pay the amount. Most of the customers feel reluctant in paying when it involves a lot of efforts from their side. In order to avoid all such hassle of late payments make it very convenient for them by giving them a way out by paying online.Invoicera is the only invoicing software that has more than 30 online payment gateways integrated that make it easier for you to receive payments from your customers all around the world. Apart from this it also allows you to send invoices in any language that your client prefers and build high level of trust and satisfaction with them. Trust is the key to retaining any client for long. Make sure you use your cards wisely.

Say “please” and “thank you”- Be courteous


It is always said that being polite with people strengthens any relationship. And a relationship as important as your client demands to be respected and polite.
A simple note of thank you and a request of asking your clients to pay in time boosts your cash flow 5 times. It also leaves a positive impression on your clients and is a reflection of your professionalism.

Ask for advance payment up front for large projects.


Working with a big project will be a wonderful experience for you. But, it will also demand your time, money and efforts. Don’t hesitate in asking your client half payment upfront. This will be the amount you would be investing in the same project and will give you security of work.

In order to keep a track of all the advance and mid way payments received from your clients you can send them invoices or credit notes via invoicing software. It will then record all your received payments and will let you send your clients its invoices and credit note in time. An online invoicing software for small business like Invoicera is a 360* package that manages expenses, keeps a track of accounts receivables and every other business need.


Also Read: 6 Smarter Ways to boost your Cash flow 10 times with Online Invoicing


Politely follow-up for due payments.


Your job does not end at just sending out invoices, it is far more than just this. After sending out an invoice, your first job is to track it’s status (sent/received/viewed). And then, politely following up with your clients confirming the date on which the dues will be cleared. Receiving payments is not always a walk on the smooth road. You have to take many turns to get your invoices paid, at times.Shifting to online invoicing you can forget the hassle of following up for unpaid invoices. An automated polite reminder is sent to clients following up with them for initial delays. This not only reduces your task but also leaves a professional impression on clients.
Also Read : 10 Advantages of Using an Online Invoicing Software



You’re on your journey to bringing your dreams of a successful business enterprise true. It is how you take each step that will bring you either closer or take you away from the upcoming reality. Every business demands your time and efforts to nurture it and give you the expected ROI. Online invoicing software for small business are the backbone to your entire financial and expense tracking. It helps you keep a track of all your important figures in a single dashboard and access them how and when you like.Small business etiquettes are important in setting the relationship right and creating high brand awareness amongst people. The positive word of mouth is an advertisement that does not require direct monetary investment but how you invest your efforts into it.

A quick dip into the world of online invoicing with Invoicera


Invoicera is a cloud based invoicing and billing solution empowering small businesses worldwide since last 13 years.

Invoicera, invoicing software helps to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, workflows, multi companies, multilingual & multi currency support, staff permissioning, financial reporting & analysis, purchase order management, subcontractor billing and time management, comprehensive reporting and APIs for 3rd party integration.


online invoicing



Top 15 Billing & Invoice Management tips for Web Designers & Freelancers

online invoicing software for freelancers


How do you count an agency as successful venture? There can be lot of parameters we count while judging and analysing the same. But, in order to successfully run a web design agency or be successful as a freelancer, one needs to focus on three major things – quality of work, customer satisfaction and a healthy business cash flow. Many designing experts feel uninclined towards the financial aspects of a business; however, it is highly crucial that one handles it with accuracy and meticulousness. One of the major aspects of the financial side of a business is appropriate invoicing of the work for the clients. Manual invoicing can be error prone and time consuming, whereas the agencies that have shifted to the world of online invoicing have experienced massive boost in their entire cash flow.


Following are some tips for better billing and invoice management
1. Select a Right Invoicing Software for freelancers


There are numerous options available in the market when it comes to selecting an best invoicing software for freelancers . However, one must always select the most appropriate one that is specifically created for designers and freelancers. With the help of an invoicing software for freelancers, a freelancer or a web designer can easily save his/her time. Hence, it becomes highly imperative to select one that comprises of all the features to manage the finances of your business. There are many invoicing software for freelancers that are available for free as well. But, a user must always opt for a solution that offers accurate invoicing and management of financial records in a comparatively lesser time span.


2. Set Rigorous Standards and Policies


In order to maintain proper invoices and ensure timely payments from clients, you must set a stringent policy so that you can save your time. Your policy must comprise of the following points:


  • Percentage of the upfront payments must be predetermined.
  • The time duration for the clients to make the payments.
  • Late fees for the late payments must also be predefined.
  • Submission date for the final work, to be before or after payment.
  • Preferred Payment type.


3. Avoid Surprises


Always maintain a transparent relationship with the client. The client must always be aware of your work policies and the invoicing terms. There must never be unwanted surprises for the clients on the invoice, e.g. for payment terms, an hourly charge, due amount and even the subject of the invoice; all of these must never be mentioned on the invoice but should be discussed beforehand.


4. Mention Your Contact Details


You must always include your name, address, contact number and email ID in your invoices.


5. Number the Invoices if Sent in Bulk


You must number your invoices in case they are being sent in bulk. Most online invoicing apps consist of this function by default.


Also Read: Top 10 Tips to enhance Consultants or Freelancers Profitability


6. Mention the Receiver’s Information


Along with your contact details, even the recipient’s information must be mentioned. Through this, it becomes easier to converse and interact. Also, it is important from the legal perspectives.


7. Detailed Charges and Services Must Be Mentioned


All the services that you’ve offered along with the charges must be explained in detail in the invoice to avoid any confusion.


8. Mention the Last Date for the Payment


invoicing software for freelancers


All the invoices must contain the information about the due date for when the payment is expected.


9. Acceptable Payment Methods


The client should be clarified about the payment methods through which you can accept the payment. This makes it easy for the client to be aware of the preferred payment method.


10. Invoice must be sent as an attachment


Always send invoices to the client as a PDF attachment via email. It is a reliable and easy way for the clients to receive the invoice.


11. Always send the invoice to the correct client


Before you dispatch the invoice to your client, make sure that you are mailing it to the appropriate person.


12. Keep a Record of the received Payments


Always maintain a proper account of all the attained payments just as you receive them. Through this, you can easily cross-check what amount is due on the client’s side and how much work is pending.


13. Follow Up


Once you send the invoice to the client, make sure you mention the due date on it. In case the due date is approaching and the client hasn’t cleared the payment, you must follow up to remind your client regarding it.


14. Specify in case of Partial Payment


All the web design projects generally involve more than a single invoice, as you may initially ask for an upfront payment (some percentage of the total) and receive the remaining after the work is completed. This is a reliable and efficient way to ensure that you receive your payment on time.


15. Tackle Properly If Any Issue Arises


In the case of any unforeseen problem, you must not hide away from it. You must address it right away even if it involves the client having an issue with the invoice.



It can take hours to create an invoice, alter its content, communicate to the client and remind for the payments when done manually. The best invoicing software for freelancers helps to manage the invoice record right and most importantly meets all needs with the right set of features. Simplify the daily workflow by automating the invoicing processes, Invoicera is the perfect solution for freelancers business.


Also read : Ways to ease invoicing for freelancers and consultants


Invoicera offers one -stop solution for all business needs for freelancers. Now freelancers can easily focus on deliverables and deadlines for the business growth. One of the most important features is its customization options, Invoicera gives enough of the invoicing software features that save time and stress as a freelancer. It helps you get paid faster by supporting 25+ online payment processing, subscription payment for services, recurring billing and more. Businesses can easily track time and expenses, such as web designers or freelancers.


invoicing software freelancers


12 Tips For Simplified Online Invoice Management for businesses

online invoice management

Every time a business sells goods or services, it is important to send invoices and receive payments for the same. The importance of invoice and payment management grows with the number of clients the business has. Most businesses, even though profitable, suffer from improper cash flow and invoice management. This poses huge challenges for business growth and expansion.

Here are some important tips on Online Invoice management for managing your business more effectively. Read More

This Xmas Get 20% Off On Invoicing Plans


It’s time to double up your happiness and have a big smile on your face with our new Invoicing plans introduced recently. It will make you feel the auspicious start of the new year just like Santa’s secret presents, food, family gossiping etc. make you feel happy at this time.

December and January are two crucial months for every business owner as it involves minimum cash flow. In fact, various SMBs deal with unique challenges and as a result, it rolls stress over the break on them. During these months, your emails would not be answered, statutory holidays leaves behind phones ringing and invoices would get unpaid. But our technical associates are always ready to help you even this Christmas season in order to ensure that you are paid during this time.

Get the best invoicing solutions which can bring a huge difference to your December payments.

Here, in this blog, we have introduced our newly discounted invoicing plans to minimize the stress this peak season:

With Invoicera, you won’t come across with a stressful experience. Do the business that you can afford to make it.

We offer automated billing solutions with which you can easily manage and retain clients in an efficient and effective way. You can try our bespoke invoicing and custom workflow solutions for simplifying the accounts payable and receivable management. Our invoicing platform adopts a highly simplified approach to client and vendor management.

It consists of various supported features from Custom invoice templates, online invoicing, project/task management, estimate management, purchase order, time tracking, expense management, financial reports, Credit Notes, staff management to Custom workflow management and more.

Some additionals benefits you get with our invoicing platform are mentioned below:

– Customized invoicing solutions
– Auto billing and recurring billing
– Early payment options for improved cash flow
– Integrate with legacy CRM and ERP solutions

We, at Invoicera, wish you Merry Christmas and A very Happy New Year 2018.

Our special Christmas offers:

Get flat 20% discount on single cloud plans & avail @ $12/ month only!!

Use Coupon Code : XMAS20OFF.

You may further click here to get complete pricing details.

We make the business front in an unorthodox and interesting way. So this time does not have to worry about your invoices, rejoice and welcome Christmas.

How to create an Estimate?

Estimates are very useful in understanding what the client requirement is and sending him an overview of the kind of budget he needs to have for the product or the service. It helps you in getting cost approvals from the client or getting his views on the same before the final approvals. Estimates are very important while you are invoicing clients online. Read More