Tag - Online Billing

Benefits of Online Billing Solutions For Business Owners


In this digitally-powered century, convenience has come with challenges, as the world has become much more complicated these days. Running a business online makes easier for us to get customers without being affected by geographical boundaries, but a flood of business competitors have converted this ease into a headache. There are many factors to be kept in mind when having a business, the most predominant one is cash flow. For healthy cash flow, it’s wise to be dependent on online billing solutions, as such online billing software can automatically generate and send invoices with lightning speed.

As per the US Bureau of Labour Statistics, around 20% of startups fail before completing the second year. It’s all because they are unable to manage their financial system, thus having a poor cash flow, leading to the closure of the business.


Let’s have a closer look at the most striking things of modern technology, including the Internet, that have made changed our lives dramatically:

1. We can have a financial transaction from home, without visiting the bank.

2. We can buy any product and service online.

3. We can enlarge our business and have customers from any part of the world.

4. We, as a businessman, can manage our relations with our customers and clients very well and conveniently by means of billing, email marketing, grievance solution, and the like.

The biggest advantage a company can have is that it can stay in touch with its customers, no matter how far they are. It applies to both the customer and the company.

It’s not compulsory for an employee to be limited to only their desk and chair to work. One such service that a business can benefit from is online billing software. It can help the company with the management of all its billing transaction including VAT invoices by means of the website. There are innumerable organizations or firms that provide high-quality online billing systems to fulfill each and every requirement that a businessman has. To understand it properly, keep reading below.

Benefits of Online Billing Solutions:

Taking this fact into account that there are many kinds of service providers who can provide us with top-quality, secure, and trustworthy online invoicing solution systems that can bring positive changes to the business. Some of them are:

1. Easy Accessibility

web based billing system

Due to the emergence of advanced technology like the Internet and cloud computing, businesses can easily access the necessary details of a customer for the purpose of using billing software online without getting into confidential information details.

Doing so, businesses can know their customers much and prepare to give them what they truly expect from their products and services.


Let’s have it clearly with an example:

The only thing a businessman need is a personal computer or smartphone and Internet access.

Having these two things together, they can easily see the details related to the various services given to the clients and needed to be billed. This accessibility ensures that businesses can be up-to-date and precise to fulfill the expectations of their customers much better.


2. Easy Understanding of Data

Web billing software systems help business owners to manage their clients’ data better. They can see their customers’ data in the form of charts and graphs, which enhance the understanding clearly and can be generated with the help of online billing solutions.

No account department employee has to deal with a large number of papers and copies to ensure that how much a particular customer has been billed thus far or the billing patterns in the last few months.

Online billings makes easier for business owners to analyze the data to use the information in any other way, and customers can do so too.


3. Saving of Many Things

A web-based billing system comes up as a boon when it comes to saving. The things an organization can save when using online billing solutions are:

  • Papers
  • Storage space
  • Accounting employee
  • Time consumed in generating bills and mailing them
  • Less carbon footprint


The money saved by all this can be invested in something else, which will help the business touch the sky. Moreover, if you are financially stable, then you can benefit from innumerable opportunities coming to you, thus you will take your business to the next level.


4. Better Security

billing software online

Web-based billing solution tools are widely-known for providing their users with better security. When a company uses such advanced online billing solutions, then the company is assured that if its local computers crash, then its customer data related to billing or anything necessary will remain safe.

Furthermore, your customers and company staff can be free from the headache of data theft. Developers make such online billing solutions with the latest and hi-tech technology, coming with unquestionable security features.

If hackers try to steal the precious and confidential information related to your customers’ details, then you will be able to prevent them and get them behind the bars by easily tracking them by using modern web-based billing software systems.


| Must Read: 8 Invoicing Etiquettes That Every Small Business Owners Should Follow



The purpose of writing this blog is to make you aware of the benefits of online billing solutions that make it easier for a business to grow and reach its intended destination. The points discussed to facilitate your understanding are better security, saving of many things like paper, time, etc, easy data interpretation, and last but not least easy accessibility for you and your customers to reach each other.


billing software online












Collect earlier, Pay less… Top 3 ways to use Online System!

All freelancers and SMB owners normally feel skeptical about the online invoicing for their services. It can be somewhat intricate process for small scale enterprises to send out invoices than focus on the growth of their company. There is a huge possibility of not getting the payment in a timely manner, even if these invoices are sent to the client’s inbox. It is a common tendency for a freelancer to think that the more he works, the more shall he get paid; however, if there’s no guarantee for the payment to be released in time, the growth definitely suffers.

A self-employed person shall very well understand what it feels like to wait for a delayed check, to appear in the mail after days and months of toiling hard for it. There are a set of ways that must be kept well in mind so that your focus can simply rely on your work rather than the invoicing issues.

1) Automatic invoicing and follow ups:

The manual processes seems to be a laborious task while the invoice automation solutions control on how your customers pay and lowers cost by replacing a time consuming AP process teams.

The invoice automation solution is one form to enhance company’s profitability, eliminates costly mistakes and reduces transactional costs. Most of the companies depends on invoice automation solutions for the invoice-to-cash process. The online invoicing processes decreases processing times, capture early payment discounts, eliminate late payment fees and improves vendor relationships. It also helps staff reconcile the purchase orders and improves order-to-payment cycles.

Implementing the automation solutions like Invoicera makes the automation and accelerate payments cycles a reality. The companies can eliminate the inefficiencies of human interference moving from invoice to payment and increases their profitability.

2) Easily accept Online Payments:

Gone are the days when the traditional payments options like writing a check or direct payment were preferred.

 With a number of online payment options, a series of steps are reduced between the payment process of invoice generation and getting paid. It is about time, that all the SMB owners and freelancers realize the importance of going electronic. Through the means of electronic payment options, the speed at which the cash gets transferred is logically increased. Through a smart way, you can simplify the payment process for the clients and receive your cash faster.

The quick and hassle free solution like Invoicera provides the instant notification of the transaction in a more visible manner. Invoicera integrated with 30 payment gateways for hassle free and smooth payment process.

  • Integration with International Payment Gateways (Forte, PayGate, SagePay, Eway, Ogone, BluePay, Network, 2checkout, Braintree, Authorize.Net, Stripe, PayPal, Moneybookers, iTransact, Setcom, paymate, VCS, creditcall).
  • Integration with US/Canada Payment Gateways (Alipay, FirstData, Psigate, Beanstream, Moneris).
  • Integration with Indian Payment Gateways (Razorpay, Paydollar, Citrus, PayU India, EBS, Asiapay).

The smooth and transparent system of online payments with the options of recording offline payments, advance payments, payment reminders and much more.

3) Financial Reporting & Analysis:

The analysis of reports shows the definite aspects of the revenue cycle and features the problem that need to be specified. Understand the key areas where you may be hitting the roadblocks including the ones that show unbilled charges and comparison between the billing dates. The tracking can work to uncover the reasons behind delays and address any issues.


Using financial management solution like Invoicera helps to track patterns and potential problems. This can help to improve the efficiency of your revenue cycle and ultimately get you paid faster.


It is extremely crucial to increase the ease of the payment process, so the time saved can be utilized into finding new prospects for the growth of your business. For an invoice generation, all you should be able to do is hit a button, and send it to the client at a lightning speed. Once the invoices are delivered, the online invoicing software facilitates you to store them in a database for the purpose of record keeping. Once the customers make the payments, a good record of the invoices makes it convenient for you to refer to them later on.


Setting up an online Invoicing software allows online payment for invoices through the means of credit card or online transfers. With this, all the monthly clients can set up automatic billing, which means that their cards can be recharged on the 1st of every month. Also, through this, they can pre-pay for the service of a year before-hand.

With the help of an online invoicing software, you wouldn’t have to have an extremely detailed knowledge, the software is easy to understand and use. Hence, in order to develop a successful career in freelancing or grow your SMB, you need to set up efficient online invoicing software.

With the less time-consuming way to keep a track of your business cash flow and to maximize its earning potential, you are sure to achieve more!

Selecting the right invoice automation solutions like Invoicera balances your specific requirements with the flexible and scalable solutions. Build a successful business case and make sure to scale accordingly.

How Online Invoicing Simplifies Your Freelancing Business ?

Over the last few years, freelancing has become an attractive career option for many. A freelancer is one who works independently on temporary contracts rather than for a long-term employer. They can work for multiple clients at the same time and essentially sell their services to the highest bidder. Writing, designing, marketing are some of the areas where a large number of workers have turned freelancers in the recent years.

Freelancers can both work part-time or full-time and usually get paid on a project basis without any fixed monthly remuneration.

Freelancing is all about multitasking. A freelancer needs to wear the hat of a sales person, contact point, and accountant apart from the work which they would have to do. Billing and invoicing to the concerned client is one of the most important activities for a freelancer.

Benefits of Online Invoicing To Freelancers

1. Professional Look

online invoicing software for freelancers

In the freelancing industry you always need to make a strong marketing campaign be it with the emails you write or the invoice that you send. A professional looking invoice speaks volumes about you. With online tools you would be able to create invoices that grab the attention of your clients. These tools allow you to customize the appearance of your invoice where you can add your logo or a slogan.

2. Automates the Process

Online invoicing software

In a tech savvy world automation directly adds to your productivity. Manually creating invoices is a thing of the past. These tools allow you to completely automate the task of creating and sending invoices automatically.

3. Saves Time

Online Invoicing

Generating invoices manually is a very time intensive task. When we are talking of creating invoices for several clients it can take away a lot of your productive time. Using online invoicing tools, you can save a lot of your quality time as most of the tasks would be automated. All that you need to do is feed the data and the invoice would be generated immediately.

4. Standardization


Invoicing software

As mentioned above you always need to make a strong impression in the minds of the clients. These tools would allow you to standardize all the invoices and add unique numbers to them. A standardized invoice would make the client immediately take note of your services.

5. Project Management

Best online invoicing

Invoicing tools not only help in billing and invoicing but they also act as project management and time tracking tools. You would be able to keep track of the progress with each project and also provide accurate information on the completion dates to your clients.

6. Reduce Errors

Sending an erroneous invoice can hurt your name in the market. Manually creating invoices increase the chances of potential errors. It can be an oversight or a silly mistake that you make while calculating your final dues. Online apps do away with errors and are smart enough to warn you of errors while feeding the data.

7. Payments and Late Fee

Online invoicing and payment software

You can easily keep tab on clients who owes your money, the projects that need to be billed. Invoicing tools also update you on the payments that have been made by the clients. They send timely reminders to the clients on pending payments. Another thing that they do is adjust the late fee which is often one of the most thankless jobs to do while creating an invoice.

8. Multi-Currency & Multi- lingual Support

In a globalized environment you would be working with clients spread across different parts of the globe. Billing clients in multiple currencies or converting them at par the current exchange rates can be daunting task. Also bill to global clients with a variety of language options. Professional invoicing apps offer multi-currency support and make calculations based on the latest exchange rates.


With all these advantages, these tools can add to your productivity and help you manage the edge over your rivals. These tools are user-friendly and allow you to get started immediately. If you aren’t using these tools it is time to adopt one today. Though highly rewarding, this industry is also highly competitive thus each project delivered can potentially open or shut future opportunities.

Today, online invoicing tools have made the task easier and robust. You can easily match up to the large enterprises in your industry, when it comes to billing and invoicing using these tools.

Invoicera is one such application which helps in online invoicing and billing management. Take a tour to know the features and pricing. Also, Invoicera offers a free plan up to three clients.


How E-Invoicing Can Help SMEs and Public Sectors Authorities in Europe

Internet and the Single Market – European companies should not have any problem doing business anywhere in the EU crossing the border of their home country. Electronic invoicing can be of immense help for people who sell goods or services across the EU countries. But the acceptance rate of electronic billing and payment solutions has been minimal.

While probing it has been revealed that due to the differences in national standards and requirements for value-added tax (VAT) most SMEs are not able to take advantage of electronic invoicing and payment solutions. Though all the member states decided upon a common VAT standard some of the factors are still prominently different; one such issue is e-signature.

Read More

Get More Out of Your Invoicera Account with Latest Add-ons

We succeed in business in the same way that you do – by identifying those areas of business operations best left to experts. Collaboration with a large repertoire of third party products and services offers a wide array of best of the breed technology and functionality. It is this advantage to the users that prompted us to provide an extension of our online billing and invoicing service by integrating with other web-based products and services. And it is a well known fact that the use of third party products or services can greatly reduce the cost and the implementation time of various tasks. Read More

Revive Your Invoicing With the Introduction of Basecamp-Invoicera Integration

This post is of enormous significance as it announces the arrival of the very first integration done at Invoicera. And today we are pleased to announce our integration with 37signals’ Basecamp project management service. Basecamp is one of the finest web based project management tool and it is an amazing service for anyone who wants to do project management with your clients and team.

It is a real haul to enter same identical entries such as client information, project name, projects task(s), etc. in multiple web based applications. In fact the whole exercise of manually adding identical records at various business applications is redundant and superfluous. Not to mention the frustration that creeps in. Read More

New Feature – Upload Signature for Invoices & Quotations

It has almost become cliché to mention the benefits rendered by web-based or online invoicing. There has been an ever increasing acceptance of online billing and invoicing as it has proved to be the best fit for most business frameworks. Not to mention the staggering amount of time, money and resources saved by implementing it.

Our future developments have a clear focus on making it simpler for businesses and professionals across the globe to make it even simpler to use online invoicing. Therefore, we are constantly on a look out for new features and adapting those elements that would work for the entire community using online billing and invoicing. Incorporating the feature to upload your signature on invoices and quotations is a step in that direction. Read More

What’s New at Invoicera? Look Out for the Reports Summary Section!

Before we jump start the topic, for those who have already started to hyperventilate noticing the speed of our updates, enhancements and new features we would like to announce on the big stage that Invoicera likes to distinguish itself from the pack of online invoicing application which are updated once in a year. Incessant upgradation and innovation are the key virtues associated with Invoicera and at no point in time we would give them up (at least not any sooner).

So we do have surprises in store for you (some real goodies) but you would have to hold on for a while to see. For the moment we would like to treat you all with the latest update that we have churned out in the form of ‘Report Summary’ Read More

Enhancements: Apply Tax on Items, Default Color for Templates and Much More!

We are pretty stoked to roll out a new set of enhancements which we are hopeful that many would have already noticed. This update has opened a pathway for the next round of updates and already the development is now underway on some key new features that we would be introducing in the days to come. However this version provides a series of enhancements and minor fixes to some of the more murky sections in the application.

Apply Tax on Items

Option to apply tax for each of the item added has now been made available. While adding a new product/service or at the time of editing an existing item it would now be possible for you to apply a default tax to be shown on invoices. The list of taxes added by you would be displayed in the listing and you can select the one that needs to be applied for that particular product/service. Read More