In the heart of a bustling travel agency, the team was juggling more than just flights and hotels. Amid the chaos of planning dream vacations, there was one silent struggle slowing things down: invoicing.
Custom trip quotes, multi-currency billing, GST breakdowns; every client had unique needs. One wanted a detailed cost split, another needed recurring invoices for corporate bookings, and international travelers expected currency conversions.
Behind the scenes?
- Outdated spreadsheets
- Scattered documents
- Manual billing that simply couldn’t keep up.
That’s when it became clear: smooth billing is just as important as smooth travel.
So, today’s travel businesses need travel and tour billing software that move as fast as their itineraries change.
Let’s explore the top 10 invoicing software for travel business made to handle the unique demands of the travel industry.
Top 10 Invoicing Software for Travel Businesses
1. Invoicera
Invoicera is a go-ahead travel and tour billing software that suits firms such as travel agencies. It enables you to develop professional invoices, deliver them, and be paid, faster. This travel & tour billing software also simplifies the billing process whether you are involved with local trips or international tours.
Key Features:
- Custom invoices for travel packages
- Supports multiple currencies and languages
- Recurring billing for regular clients
- GST-ready and tax-compliant invoices
- A client portal where customers can view and pay invoices
- Works well with CRMs, ERPs, and payment systems
- Tracks expenses and time easily
Benefits:
- Saves time with ready-made templates and automation
- Helps you follow tax rules correctly
- Handles international payments with ease
- Makes it easy for clients to pay you on time
- Reduces manual work and billing mistakes
Limitations:
- The dashboard may feel complex at first
- Some features are more useful for larger or growing travel businesses
Pricing:
- Starter Plan: $15/month
2. InvoiceBerry
InvoiceBerry is an easy and simple invoicing system for small businesses and freelancers that can be used efficiently.
This software is easy to use, and users can create professional-looking invoices in a matter of seconds and transmit them by e-mail, thus saving time and money.
Payment reminders, integration of online payment, and the creation of recurring invoices also make invoicing easy with InvoiceBerry.
Features
- Instant, Professional Invoices: Create stunning invoices with a few simple points and clicks. Pick a template, upload your logo and items, and here you go. Your invoice is created and is ready for an email, PDF, or paper format.
- Email Invoicing for Faster Payments: Automatically deliver invoices to clients’ email inboxes, no need to spend time on paper and stamps.
- Payment Tracking on Autopilot: Quickly identify unpaid invoices right from your dashboard. Need a gentle nudge? Send a one-click reminder to keep those payments coming.
- Online Payment Integration: Link your preferred payment gateways like PayPal, Stripe, or Square so customers can pay instantly online. Payments are auto-recorded, keeping your records always up to date.
- Recurring Invoices & Quote Conversion: Streamline tasks by setting up recurring invoices for repeat clients and turn quotes into invoices with a single click.
Benefits
- Fast invoicing process with minimal manual effort
- Boosts client convenience with multiple online payment options
- Simplifies overdue tracking and follow-ups
- Saves on printing and mailing costs, increasing overall efficiency
Limitations
- Interface is quite straightforward, which may limit businesses seeking advanced analytics and customization.
- Although reliable, InvoiceBerry might feel a bit like “vanilla” in terms of features—suitable for basic needs but lacking advanced tools for larger businesses.
Pricing
Pro plan starts at $30/month
3. Quickbooks
QuickBooks is a go-to for travel and tour business managers who need to keep their financials in check while managing everything from invoicing to tax reporting. It’s like that trusty tour guide who’s been around for years, knows all the routes, and can handle a group with ease.
Features
- Invoicing & Expense Tracking: You can send customized invoices, track expenses on the go, and even split bills for group tours – no more trying to figure out who owes what on that last trip!
- Bank Reconciliation & Financial Reporting: Sync your bank accounts to track payments and withdrawals easily. QuickBooks’ financial reports provide a clear picture of your travel business’s financial health.
- Multi-Currency Support: Perfect for travel businesses that deal with international clients. Whether it’s euros, yen, or rupees, QuickBooks has you covered.
- Tax Management: No more headaches at tax time. QuickBooks simplifies sales tax and VAT calculations for your tours across the globe.
- Mobile App: You can track your finances while on the go, whether you’re booking that last-minute flight or heading out to a hotel meeting.
Benefits
- Easy to share information with accountants
- Robust feature set: invoicing, inventory, and reporting
- Available mobile app for on-the-go management
- Good customer support (chat and phone)
Limitations
- Expensive compared to other tools
- Frequent price increases and upselling
- Limited account users per plan
Pricing
Essentials: $14/month – Not too bad for keeping your tour business on track!
4. TallyPrime
TallyPrime is like your favorite travel agent, and it’s always in tune with the local rules, whether it’s GST or the latest tax updates. It’s tailored for businesses that need detailed reporting and robust accounting solutions. Think of it as your financial “itinerary” for success!
Features
- Invoicing & Accounting: Create professional invoices and track all your expenses with ease. Perfect for tour operators who need to juggle multiple payments for different packages.
- Business Reports & GST Management: Easily generate insightful reports and comply with India’s GST rules, which is crucial for travel agencies running tours in the subcontinent.
- Credit & Cash Flow Management: TallyPrime helps manage incoming payments for bookings and handles those tricky cash flow moments when clients delay payments.
- Multi-task Capabilities: Whether it’s managing multiple tour groups or creating invoices for different services (flights, hotels, tours), TallyPrime can handle it all.
- Secure Data & Excel Import Function: Your data is stored securely, and if you need to import from Excel, it’s all streamlined.
Benefits
- Flexible and customizable for travel businesses
- Detailed GST and tax compliance
- Cost-effective compared to other tools
- Strong reporting and accounting capabilities
- Secure data management and Excel import
Limitations
- Steep learning curve for non-accountants
- Limited customization for advanced needs
- UI can be cumbersome for some users
Pricing
Starts at $99 for 3 months – An affordable option if you’re focused on detailed, tax-compliant billing for your travel company.
5. Bookipi
Bookipi is like your personal travel assistant – only it’s an invoicing app that you can take everywhere. Whether you’re a freelance travel consultant or a small tour operator, Bookipi helps keep your billing simple and efficient with a side of mobile convenience.
Features
- Invoicing & Estimates: Create professional invoices and estimates for your travel services, whether it’s a customized tour or a luxury hotel booking.
- Receipt Capture: Upload receipts for travel expenses like airfares, hotel stays, or meals, keeping everything neat and organized.
- Payment Integration: With Tap to Pay, you can accept payments directly from your clients’ phones, no terminal needed. Perfect for freelance tour guides who want quick, on-the-spot payments.
Benefits
- Easy to use and quick setup
- Syncs across devices (web and mobile)
- Customizable invoices with image upload
- Instant receipt generation
- Simple and mobile-friendly payment processing
Limitations
- Desktop version is harder to use
- Payment collection may be slower
- No option to merge multiple accounts
Pricing
Professional: $39/month – A solid choice for freelancers in the travel industry who need something easy yet effective.
6. MYOB Essentials
MYOB Essentials helps you stay on top of invoices so you can get paid without a hitch. Create and send invoices from anywhere, so no matter if you’re at the office or planning your next big tour, your invoicing is in control.
Try it for 14 days free to see if it’s the travel buddy your business needs.
Features
- Professional invoicing: Impress clients with sleek, customizable invoices that reflect your brand. With MYOB Essentials, all it takes is a few clicks to make invoices your own.
- Accuracy made easy: Turn quotes into invoices effortlessly, with automated GST and customer details filled in for you.
- Quick payments: The ‘Pay now’ button offers a range of payment options, including PayPal, Google Pay™, and credit cards, so your clients can settle up in seconds.
- Automatic reminders: Track who’s paid and give those late-payers a friendly nudge, keeping your travel funds flowing.
- Snap & store receipts: Capture expenses on the go by snapping pictures of receipts, making tax time and expense tracking as smooth as a tropical breeze.
Benefits
- User-friendly interface
- Customizable invoices with branding
- Automated GST and customer details
- Quick payments with ‘Pay now’ button
- Automatic invoice reminders
- Expense tracking via receipt snapping
Limitations
- Errors can be hard to trace
- Auto-reconciliation may cause issues if rules are set incorrectly
Pricing
MYOB Business Pro: Starting from $8/month.
7. myBillBook
For travel businesses juggling multiple clients, currencies, and tour packages, myBillBook is designed to streamline your invoicing processes. Create customizable invoices, track expenses, and keep all your client details in one place—perfect for small and growing travel agencies.
Features
- Customizable invoices: Adapt invoices to fit each tour, adding branding and custom elements easily.
- Recurring invoices: Ideal for subscription-based services or frequent customers.
- Multi-currency support: Invoice international clients without a hitch, accepting different currencies with ease.
- Client management: Keep track of customer details and maintain all records in one spot.
- Expense management: Track tour expenses in real-time for better cash flow oversight.
Benefits:
- Easy-to-use interface
- Customizable invoices
- Multi-currency support
- Mobile & desktop compatibility
- Client and expense management
Limitations:
- No offline mode
Pricing
Diamond Plan: ₹217/month (ideal for small business owners).
8. Zoho Billing
Zoho Billing is like having a VIP ticket to hassle-free invoicing. From detailed tour estimates to multilingual invoices, Zoho keeps your travel billing seamless, helping you focus more on customer experiences and less on administrative details.
Features
- Detailed tour estimates: Craft and send estimates for travel packages, adding discounts, terms, and converting them to invoices with a click.
- Customizable invoice templates: Add your brand’s personality with flexible templates that reflect your unique travel style.
- Multiple payment gateways: Integrates with 7+ gateways, so clients can pay online swiftly, helping keep payments timely.
- Expense tracking: Snap receipts and upload them instantly, ensuring no expense goes unbilled.
- Multilingual support: For global clients, invoice in their preferred language to keep things clear and customer-friendly.
Benefits
- Quick tour estimates and invoice conversion
- Customizable invoice templates
- Integration with 7+ payment gateways
- Expense tracking with receipt upload
- Multilingual support for international clients
Limitations
- Slow customer support response
- Lack of clear documentation for new features
Pricing
Standard Plan: $25/month
9. Swipez
Swipez is the go-to invoicing software for travel businesses looking for flexibility and simplicity. Whether you’re managing group tours, hotel bookings, or even last-minute trips, Swipez makes the invoicing process smoother than a luxury cruise.
It offers a variety of features that cater to the unique needs of the travel industry, like multi-currency support, customizable templates, and automatic reminders, ensuring that you never miss a payment deadline while keeping everything organized.
Features
- Invoice Management: Create and manage invoices for different travel services with ease.
- Recurring Billing: For travel agencies offering subscription-based packages, this is a lifesaver.
- Payment Gateway Integration: Swipez integrates seamlessly with multiple payment gateways, making international transactions a breeze.
- Expense Tracking: Keep track of every penny spent on your travel operations.
- Customer Management: Store and organize customer details to streamline billing and improve customer service.
- Tax Calculation: Automates tax calculations to avoid those confusing moments during tax season.
- Multi-Currency Support: Ideal for travel businesses that deal with clients across the globe.
- Automated Reminders: Never forget to send an invoice or follow up with a client again.
- Customizable Templates: Choose from various templates or create your own to match your travel business branding.
- Reporting and Analytics: Get detailed reports to track your finances, making it easy to see where your travel business is going.
- Mobile Access: Manage your invoices, expenses, and payments on the go.
Benefits
- Easy to set up and use
- Fast and responsive customer support
- Highly customizable for various business needs
- Excellent payment conversion rates with multiple payment gateways
- Flexible invoicing for different travel business models
Limitations
- Some business-specific features may not be available initially.
- Custom features are added as business volume increases, which may take time.
Pricing
Swipez offers a free plan for billing and invoicing, while online payments come with fees:
- UPI/Debit cards: 0.5% for transactions under ₹2,000, 1% over ₹2,000.
- Credit cards: 2.1% for Visa, Mastercard, RuPay cards; 2.8% for Amex and Diners.
- Net banking: 2.1% for transactions via 50+ banks.
10. ProfitBooks
ProfitBooks is a travel business-friendly accounting software that keeps everything in check while you focus on making your clients’ travel dreams come true. With features like real-time financial monitoring, multi-currency support, and automated GST reports, it’s the perfect choice for those who want to stay on top of their finances without breaking a sweat.
Features
- Real-time Data Access: Get a live view of your financial health no matter where you are.
- Collaborative Features: Invite team members to work together and stay updated on all travel transactions.
- Automated Backup: Ensure your travel-related data is safe with regular backups.
- Secure Financial Data Sharing: Share data securely with team members, bookkeepers, or accountants.
- Travel Expense Monitoring: Easily track and categorize travel-related expenses, from transportation costs to accommodation fees.
- Multi-Currency Support: Ideal for managing international travel bookings and clients.
- Real-Time Exchange Rates: Keep your invoices accurate with live currency conversion rates.
- Recurring Invoices: Perfect for agencies offering subscription-based services or packages, like travel plans or memberships.
Benefits
- Real-time access to financial data
- Easy collaboration with team members
- Automated data backups for security
- Ideal for tracking travel-related expenses
- Supports multi-currency for global transactions
- Automatically generates GST reports
Limitations
- Limited user permission filters for team members
Pricing
Starts at $15/month, offering a straightforward pricing plan that suits small to medium-sized travel businesses.
Conclusion
In conclusion, travel businesses thrive on speed, accuracy, and trust. From booking dream vacations to managing last-minute changes, every detail counts; including how you bill your clients.
Good invoicing software for travel business doesn’t just send bills.
The software:
- Streamlines your operations
- Keeps payments on time
- Leaves a lasting impression
It takes care of currencies, taxes, and reminders so you can focus on planning great trips.
All tools on this list bring something valuable, but Invoicera stands out with its flexible features;
- Custom invoices
- Multi-currency support
- Automated invoices
- Client portals
It feels less like a tool, more like part of your team.
Thus, invoicing should be as seamless as the journeys you create. Choose travel and tour billing software that lets your business run as smoothly as the travel experiences you deliver.
FAQs
Ques. How do I handle taxes for international bookings?
Ans. Invoicing software like Invoicera and QuickBooks automatically applies the correct taxes based on the client’s location, helping you stay compliant with local regulations and reduce manual errors.
Ques. Is there any invoicing software that works well for small travel businesses or freelancers?
Ans. Yes, InvoiceBerry and Bookipi are both great options for small travel businesses or freelancers, offering simple, cost-effective invoicing solutions with easy setup and mobile compatibility.
Ques. How can invoicing software help improve cash flow for a travel business?
Ans. By offering features like recurring billing, automatic payment reminders, and installment options, invoicing software ensures more timely payments and helps manage cash flow, reducing delays caused by long invoicing cycles.
Ques. What features should I look for in invoicing software for handling group tours and complex bookings?
Ans. Look for invoicing software that offers multi-line items, expense tracking, and the ability to handle multiple services in a single package, like QuickBooks and TallyPrime, to manage bookings with multiple components.
