Tag - Vendor Management

Top Tested Tips for Managing Small Business Vendors



One mantra a successful entrepreneur swears by is the ability to master the balance between demand and supply need. Whilst you spend your energy majorly on how to increase demand i.e. increase customer base, you tend to forget without good suppliers you would not have much to offer.

We have already spent a lot of time discussing how to increase demand. It is the time to look onto the other side of the coin. Management of vendors is equally important for a business to exist.

Here are top vendor management tips to keep your supplies constant.

(Pro Tip: Always keep your payments tracked with an effective Vendor Management Software like Invoicera.)

1. Have a clear understanding of the contract

While in the small business, a big or long-term contract might lure you but, don’t do that. It is important to first completely understand the pros and cons of a certain vendor, contract and business policies. Initially, aim for a short-term deal with the policy to renewal after that. This will help you have a window for a change of vendor, if necessary. Also, never agree to anything that does not allow you to negotiate with other vendors or possible new customers.


2. Have a Clear Understanding of Payment Cycle

A contract itself is the fundamental document that helps you set clear terms of payment. Discuss well in advance about your payment cycle, terms and negotiate well. Only when you’re satisfied completely sign the contract.

Later in the process to keep your payments clear and cycle tracked use a vendor management software. It will help you avoid any vulnerability later on and the process becomes completely transparent. A vendor management software helps you to keep a track of all your purchases and then payments after that. Therefore, making the process transparent. You can also share it with your vendor when the chances of conflicts might occur and then avoid it.


3. Find Vendors to Fit Your Scale

Calling out to vendors who deal in high scale will be a stupid call when you’re a small business. You would at the moment won’t be able to cater to the big amount of supplies that they might offer. Try looking for vendors who specifically cater to small business owners. If by no other means than asking other small business owners.


4. Closely Monitor Performance

Just like any other relationship in life, you must set the tone early with your vendors too. If, in the beginning, you’re accepting late orders, poor services, and low stocks, it will never get any better. So particularly at the onset of your relationship, it’s important for you to monitor every phase of your transactions to ensure your vendor is performing up to your expectations.


5. Develop a Healthy Relationship

When you start thinking of your vendors more than just business, it will benefit you ultimately. While initially, it will just start professionally gradually you can build a relationship with communication. As a business, it will benefit you with a lot of help later in time.

The better you get to know your vendors, the more they can do things outside the scope of your contract, which will make your life easier and hopefully cheaper.
Make them a part of your goals


6. Make them a part of your goals

You cannot win the race alone. Take all your supporters in a loop. Vendors are one of your biggest supporters, you just cannot avoid them. They are not minded readers, you will have to clearly tell them about your policies and aims in life. When you will elucidate about your specific goals in business, it is after that you can ask for their support.

Keying them in on important policies and long/short term objectives will allow them to work with you to make it happen, instead of being an obstacle.


7. Make them a Part of Strategy Meetings

While having important meetings regarding your pricing strategies, projected growths and costs, it is important to include your vendors into the meetings. Setting up clear expectations in front of them will help them work for it and help you achieve them better.
If a vendor knows you have a specific sales initiative, they can help you. Or they may have a cost-saving special that you can incorporate into your plans.


8. Understand Their Business Well

If you’ll keep pressurizing your vendors to cut down their prices, you know what will happen? They won’t be able to vend you anymore.
As much you want your vendors to understand you, you need to understand them too, their business policies and their missions to stay afloat.


9. Timely Payment and Communications.



Keeping a timely payment cycle is important to keep your vendor relations strong. Use a vendor management software free of cost to keep a track of all the purchases and payments for your vendors. It will help you tab every purchase, keep a track of supplies and payment due dates.
It also helps you build strong communication with them that is backed by facts and records.

Also Read: Top 10 Business Advantages of Accepting Payments Online

Final Words:

Following these tips will help you build a strong supplier relationship. These are just a small list of potential reasons. When you’ll look inside your business you will find more reasons for efficient vendor management.

Invoicera is one of the finest online invoice software that is helping your business 360*. The reason most of the businesses choose Invoicera is the fact helps you manage both clients and vendors via the same dashboard and reduces your manual efforts to the minimum.





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Online Invoicing is performed using an Online Invoicing and billing Software, which automates all kinds of invoicing operations for your business. It is user-administered and therefore can be easily customized by your in-house staff according to your business needs. It can handle a vast database of your clients and makes your job easy through its smart work and job systems.

The best feature of Online Invoicing and billing Software is that its Auto Invoice Process executes all your outstanding invoicing tasks by a single click. Read More