Author - admin

68% More Productive Work Day at The Top Travel Agency- Find Out How

travel-agency-billing-software

Invoicera is into the business of building custom invoicing software for more than 16 years now. In all of these years of us existing in the market and successfully becoming the number 1 custom billing software after 75 major customizations from industries all across. Textile, government department, telecom, transportation, legal firms, IT firms, Digital agencies; Travel agencies were the most varied and differentiated in their needs. 

We’ve got some really unique customization requests in the invoicing software for workflow and client management such as multiple invoices management in subscription, multi-item invoicing for agencies and clients (including and excluding commissions) automatically, subscription and regular invoicing through just one platform, and a long list.

The travel business has always been the most unique and diverse industry. Slowly and gradually it has established its thrown on the entire globe. It is one of the major industries that are dealing globally on the most frequent basis. 

This recent time, we worked on creating a wholly packaged together travel agency invoice software for our award-winning global travel agency client. Herein, a clear approach and understanding towards the values of technology of being utmost user-friendly was the key. 

But first, let us look into the spectrum of our client and slowly drive through the needs and later the entire customization of the idea behind travel agency billing software to fit into the business.  Empowered by a diverse community of local experts, their business model is to provoke travellers to explore new cities at ground level. With an online presence at over 100 destinations, they have headquarters in London. Such huge presence and customer base led to a need generation of an automated invoicing and payments process, as managing thousands of clients on day to day basis with just manual online invoicing were not fulfilling the needs. 

The process might seem complete convenient and simple in the outlook, but technicalities and roadblocks inside the project were many. Deriving the end result successfully with this traveller billing software wasn’t an easy walk through the paths of rose petals. It was more like surviving spikes to reach the roses. 

Here is a look at customization needs that were brought on table for us:

  1. Multi-lingual invoices for clients across all regions.
  2. Currency converters for easy package price conversion
  3. Multiple-features to customize workflow
  4. Client visibility to every personnel
  5. Locked and secure visibility to perform certain actions.
  6. Permissions and access customization
  7. Automation of invoicing as per subscription model and regular invoicing in the same platform.
  8. Workflow customization for quick approvals from employees present in any part of the globe. 

The process was quite challenging and demanded complete customization from scratch to be able to perform adequately for such a big enterprise set up with so many employees and workforce constantly using it. 

Also, we were asked to take into consideration one major customization. Invoices have to be customized based on each destination i.e. billing rate of destination, tax for the destination etc. in the invoices.  

Going through the entire need card and mapping out the way out to be able to suffice every need. Here is how Invoicera created a completely custom travel agency invoice software for the client. 

  • Automatic Traveller Billing Software:
    A bespoke travel agency invoice software was set up to generate invoices based on time-conditions. The software also supported recurring payments reminders to clients to help both, clients and businesses pay and get paid in time respectively. The entire visibility of invoices, payments, dues, and more is available with the sheets for clear understanding.

 

  • Currency and language customization:
    In order to bridge the gap, the customized traveller billing software created by Invoicera allows the client to create and send invoices in any native language of their clients. It is a simple step. Simply add items in your language and they will be converted automatically to the language chosen. Invoicera did not only support language customization, but also denomination customization for resolving the entire issue all at once. With more than 30 payment gateways integrated, Invoicera made receiving payments even easier.

 

  • Automatic calculation of taxes and fees:traveller-billing-softwareThe custom invoicing software created by Invoicera supported a self-serving portal for our clients that is fully customizable as per agency norms. Customization of invoices based on taxes, charges and more is fundamental to the software.

 

  • Workflow Customization:
    Besides automation, another big issue for a global enterprise is workflow customization so as to cope up with employees situated in any region. Therefore, Invoicera created a completely online workflow and approval process for every process that was earlier forced to be done manually such as invoice approval, staff management, task management, and project management.

 

  • Reports generation:
    Being such a vast and varied in needs organization, reports had to be completely customized from any general invoicing setup. Therefore, a completely customizable reporting setup was created keeping in mind the facts about visibility, permissions, and data confidentiality.

 

CONCLUSION

We created a one-stop all travel agency invoicing software for our client that provided packaged solutions to them. Invoicera comes with an efficient team of experts to design a completely custom invoicing software for any industry irrespective of any region. Till date, Invoicera has created 75+ integration for enterprises existing across the globe to facilitate smoother workflow.

Do you want to know about solutions done through Invoicera?

| Click to know more

 

travel-billing-software

Tips to Overcome 5 Major HOWs of a Digital Agency

invoice software for digital agency

In a digital agency, life runs faster than the most 4G connections. After all, it is the race with time, race to stay ahead, and most relevant. Managing a successful digital agency requires great organizational skills, advanced multi-tasking abilities and exceptional attention to details. Apart, from the creative blood that flows into the agency, there is also some cash flow motivating every employee to do better. The flairy thoughts need to be streamlined with the idea of profits and ROI. Your activities should be good enough to help you have an easy rotation of cash. Just like any other company in the world, a digital agency also needs its business activities defined and managed efficiently.

 

Here is a list of challenges a digital agency faces in its daily business activities:

 

1.  How to avoid Skipping/Delay in recurring invoices:

Generating invoices is a time consuming process and requires you to take out some extra time from your already busy business schedules. It is one part of your job where you have to give your creative person some rest and the businessman some action. Paper invoicing for he ever so fast digital agency sounds much outdated and does nothing but hamper the complete reputation. Here is when invoice software for digital agencies come to massive play. Online based billing software helps you quickly generate invoices and automate recurring invoices for hassle free cash flow.  

 

2. How to simplify the complex management of invoices and other business documents Pile

Piled up books of accounts can give you a real hard time to find important invoice or document. When you believe in saving your every data on cloud, why not save your most important documents there too. Invoicera, the billing software for digital agencies is a cloud based online invoicing software that lets you create and save all your invoices in the cloud based drive and keep your information secure lifelong.

 

3. How to effectively manage client communications and disputes?

Many times a digital agency as to bear with its clients on invoicing and set rates. Fluctuations and negotiations are higher and consistent here more than any other business in the world. It is therefore very important to keep a track of all the previous invoices and sent and the amount that has been received or the agency still owes to clients. A clearly defined record helps you get hands on it easily and solve all the client’s queries regarding invoices well in time and avoid all major issues of conflicts.

 

4.  How to avoid payment delays from clients?

A delayed payment cycle hampers your entire functioning. It is important to keep your cash flow on track in order to have a healthy business environment. A billing software for digital agencies makes sure you invoice in time and keeps a track off all the payments that are received and yet to be received. Apart, from the basics of invoicing, invoicera also helps you manage your staff, track time and other business activities where you need to bill your clients.

Also Read: 7 Key Expense Management Best Practices

5. How to create 99% error-free invoices?

Any agency incurs two types of expenses while working for any client, Billable and Non-Billable expenses. In order to differentiate and keep a track of the billable expenses, keeping a track of every activity and noting time spent on each is important. An invoice software for digital agencies make sure to automate time tracking and billing clients accurately for the services provided.

 

billing-software-for-digital-agencies

Manage invoicing and payments easily with  invoice software for digital agencies. Invoicera’s invoicing solutions are tailor-made for the problems faced by digital agency businesses.

Automation of Recurring and Other Billing Profiles

Invoicera lets you bill your retainer clients with the help of recurring and auto-bill profiles. It improves billing productivity and retain clients for longer.

Integrated Time Tracking Solution To Bill Clients Accurately

The invoice Software for digital agencies helps you keep a track of the work done by your staff through daily timesheets. It makes sure you bill accurately to clients and get paid for what you are worth

Personal and Customized Client Portals

It simplifies the process of servicing clients with dedicated client portals. The billing software for digital agencies provides clients with access to billing information and save their time.

100% Data Backup And Security

It is very important for agencies to have its data safe and secure. With invoicera, no data loss occurs due to technical glitches or network issues.

In-house Approval Process for Workflow Management

It develops a custom workflow according to your specific business requirements. Improve invoicing and payments productivity with this invoice software for digital agencies.

Automatic Payment Reminders For Timely Payments

It lets you set up automatic payment reminders to get timely payments for your services. Add a late fee to your invoices and manage invoice payments better.

Expense Management Sheets for High Visibility

Receipts are important for authenticating expenses. Proper record maintenance helps in getting tax deduction. The billing software for digital agencies helps you keep a record of all the expenses incurred by the agency.

A Subscription Billing Software That Automates

Subscription billing helps in sending bills to customers on a periodic basis, improving productivity of the invoicing process. This helps in retaining long term clients.

Currency Converters for Accuracy in Cash Flow

With automatic currency conversions, you can easily track your currency gains and losses through Invoicera. It enables you to know your cash flow in local currency and take better business decisions.

 

Also Read: Tips For Digital Agencies To Simplify Their Invoicing Process

CONCLUSION

The digital fast life wants some super fast solutions to basic business needs. An invoice software for digital agencies makes sure your business activities are streamlined and your creative wings stay boosted and motivated with the strong flow of cash flow support. A streamlined workflow with the help of Invoicera makes the job less tiring and fuels the morals of the company. A clearly defined job helps the organization achieve desired results efficiently.

Invoicera, the customized billing software for digital agencies is a wholesome package that helps you streamline your entire business activities and cash flow intact. The 13+ years old invoice software for digital agencies is a complete package to cater to every aspect of business finances. From invoicing to tracking expenses or managing staff, every single business aspect can be managed efficiently. 30+ online payment gateways helps receiving payments from the global clientele hassle free and cash flow super smooth.

 

 

Agency-billing-software

 

What Does Your Invoicing Tells About You- Find Out

invoicing software for small business

As a small business owner, out of every other responsibility you share there is nothing more important than invoicing. Without the right invoicing policies, you would not be able to get cash flow into your business and keep it from growing, or even surviving.

Invoicing, for a business, is not just a certificate of services offered to seek monetary rewards. But, formal communication from the business to clients. It has the power to build or break the relationship with your clients.

For instance, you sent a client an unitemized bill with a hefty amount, say $1500. Are you sure you will get paid without chaos? Because we doubt! Whereas, a fully itemized bill with proper information, thank you note, and other important facts can act as a fully equipped awareness doc for your clients without your interference.

Keeping this in mind, here is a full report of what your invoicing habits speak about you:

 

You Often Delay/Skip Invoice Date?
Impression: It does not matter to you when/if you get paid

Forgetting to invoice on time or frequently skipping the invoicing dates is one of the worst mistakes a business can do to itself. It is a clear reflector of your carelessness towards the business and its cash flow. Such instances imply an impression of missing business ethics and give your clients a chance to skip due dates without any fair reason.

How you want others to treat your business is completely in your hands. Maintain sincere professional ethics to and prioritize your business to make others trust your procedures and never take them for granted.

Chances are high that you do not want to skip the billing date, but your small business is consuming a lot of your time leaving you with no time in hand to invoice in time. This way you’re not really careless, just to stuck to look into other tasks. Don’t worry we have a solution for you. To eradicate such delays you can opt for a small business invoice software that automates. This automated software can streamline invoicing, approvals, and payment processes for the business so that you can stay updated even when you’re running low on time.

| Know About: 8 Invoicing Etiquettes That Every Small Business Owners Should Follow!

You fail to remind clients of late payments:
Impression: you’re not concerned about getting paid.

small business billing software

Now, if you’re also committing the second mistake with the first one. You’re making sure your clients build an impression about you that you do not want to get paid or cash flow is not much of a concern for you.
Post delivering services, it is imperative for a business to follow up for payments. Because this incoming of cash will lead to payments of all the vendors and other expenses your business has undertaken. If you will not follow up on delayed payments how will you share timelines of payments to your vendors? It can bring your entire business on the verge of closure.

Never let your clients go lose on due dates. Make sure you remind them of due dates and late payments in regular intervals.

Pro Tip: An automated reminder set at the intervals of initially a week and then days can keep your clients reminded of payments even when you lack hours in hands for such calls. It is even more professional and appreciated.

 

You call too frequently to follow up:
Impression- you are desperate/do not trust clients for payments

We know we have advised you to follow up on late payments. But, we never asked you to keep calling your clients every now and then to get paid sooner. There is a business protocol for payments that should be followed diligently while confirming payments. Calling every day just after you have sent an invoice is an immature decision.

In order to follow up for payments, set a calling schedule. Initially inform and confirm invoice acceptance. Then call a couple of days before the due date to remind your clients for payments. It is also important to call and remind on the due date if you haven’t received payment, your client might have skipped. Later for late payments, remind before final dates. If not, remind every couple of days initially. In this case of late payments, you can also hold personal calls to understand the reason for delays and help your clients with delayed due dates.

 

You’re asking for a down payment:
Impression- You’re committed to your business

invoicing software for small business

Asking for a down payment isn’t unfair at all. It is one of the most common practices held in every day to day business. Most businesses ask for down-payments upfront before starting a project to initiate the project to close the deal. “advance received”.
Such advances have major perks added to them, as they allow you to undertake expenses while working on longer duration projects.

 

You’re requesting full payment upfront in advance:
Impression: you are insecure about payments

This practice is not completely unfair. We aren’t denying the fact that in a business you meet different kinds of people, some who believe in fair trade and some who don’t. It is okay to ask full payments upfront from those whose vibe you don’t relate with. But, such practices should never be followed with every client. Such practices should never become the guidelines for your business activities. The decision to seek payments and steps to ask for payments should only be followed on the basis of relations and rapport your clients share with you.

 

You don’t own an Invoice Software:
Impression: Your processes are outdated/you don’t want to upgrade

small business billing software

The current business environment is nothing less of being on the verge of the competition. One wrong move and you’re out of the game. It is important to amp up your game in every possible way to let your clients realize you’re up to date in your processes and deliver efficiency through every process.

One of the major benefits of a small business invoice software is how it works as your virtual employee to quickly take up all executional tasks that are time-consuming, but important. Invoicing software for small business is capable of automating major invoicing, payments, and workflows to unburden your extra load that is consuming a major chunk of your time. It also establishes a fully professional communication with your clients to leave a positive impact.

 

You did not sign a written agreement/contract
Impression: you’re too trusting/naive

An agreement is a written tact of the deal between two parties. It states the complete contract, timelines, costs, services, additional information, and legal formalities (in case of failures). An agreement is important to avoid unnecessary chaos in the later run. It completely states the procedure and allows both the parties to come on common grounds of an agreement to carry the project forward. Does not matter whether you’re a big enterprise or a small business, an agreement is a necessity for all. In the professional environment, to carry out business activities without much chaos, always bring the role of agreement upfront.

Let’s have a quick view of this blog over a video   

| Like & Subscribe our channel for more insightful videos

Read About: Tips and Trends for Small Business Accounting

What the Experts Say

The kind of attitude you will have towards your business, exactly the kind of attitude you will witness getting reciprocated from the clients. While you advocate complete professionalism in your business activities, a lot of minor and major behavioral facts speak the unspoken. You’re definitely not looking for criticism in any manner, we suppose. It is important in this highly competitive hour to keep giving your competitors a run for their money.

Here we have a one-stop-solution to a lot of your business queries generating the utter need. A  small business billing software  is your answer to majorly every process flaw and delay. Invoicera has served more than 3.5 million small businesses around the globe with automated invoicing software for small business that helps you streamline invoice creation, invoicing, approvals, expense management, ROI reports, time tracking, AR & AP management, client and vendor management, staff management, and more. More so, Invoicera is completely capable of customizing to your invoicing needs as per your business hierarchies and integrate with your current ERP and CRM. Don’t forget to talk to our expert today if you’re facing any of these or more such problems. We shall guide you the best.

 

Small Business Billing Software

How Is Automation Helping Businesses Manage a Large Customer Base?

customized software solution

Greater the volumes of customers pouring into the business, tedious the manual processes will become. For an enterprise, the job of management does not only limit managing clients efficiently, but it is also even about managing the entire process of activities for a healthier flow. As manual processes line up, the chances of inaccuracy and errors increase to 45% higher.

The idea of sustainability, depending upon manual processes, for an enterprise falls down to 33% as said by the top European researchers.

As a business scales up, the processes around invoicing, payments, and revenue recognition are nearly impossible to sustain manually.

Realizing its impact on business, most businesses took a swift shift after exploring customized software solutions that automate maximum processes, both inhouse and client management.

Here, at Invoicera, We’re helping you understand how our automated custom billing software is helping more than 75 of our enterprise clients around the globe streamline their workflows for enhanced efficiency.

Keeping in mind all the frequently asked queries, while asking for customization, asked by our clients we have curated a list of all the changes a customized software solution brings to your business.

Here are 5 of the Top benefits of an automated custom billing software:

1. You Save Time and Resources

While managing clients, invoicing is one of the most crucial activities. Invoicing clients can be very cumbersome if you have to manually lookup for each client and determine their projects for invoicing.

The process further gets complicated when you have to make corrections, add values and make edits manually. It forces you to go through the entire creation process again & again.

With over 900 invoices created every month from every client(based on our database) handling such large numbers manually became pretty difficult and unimaginable in the past.

It was post integrating a customized solution that automated billing made management and workflow streamlined and timely. The same job of creating invoices would now get completed in 3-5 minutes and approvals became multiple hours faster.

2. Elimination of Errors Improve Accuracy

customized software

Manual processes are cumbersome, increasing the risk of human errors which can lead to several severe or minor mistakes and inaccuracies in delivering final products.

As the redundant manual processes increase, so does the risk. Apart from these errors adding extra expenses to companies, it also gives rise to added long-term costs with decreased customer satisfaction.

With automation, you only need to save customer information once and shall save it forever for further usage. This means everytime you work on particular client project, your information will be accurate and separated from other clients for precise management.

3. Better insight into metrics

Each company is keen about knowing what’s happening with their business. The BTS of activities and directions where data points to. Access to this data becomes even more critical for SaaS (Software as a Service) and other subscription-based companies. It is crucial as it helps you understand the health of the business.

The reporting features with customized software will help businesses gain key insights into the data after having segregated reports about sales, expenses, revenue, AR&AP, time tracking, invoices, and more.

4. Simplified Payment Collection with Automated Billing

customized solution

One of our recent clients, a SaaS-based company, came to us for getting a custom billing software designed after their amalgamation and expansion. It led them from having a few hundred clients to more than a thousand clients.

The old billing setup was not capable enough of handling the large customer base with solutions of automated billing. This made their invoicing and cash flow super slow leading to many losses and delays.

At Invoicera, we designed a completely customized software solution that helped them setup different payment modes with more than 30 payment gateways integrated with Invoicera. Also, the customization of language, approval process, and sheets enabled convenient workflows and management of their big customer base.

Read About: How a Customised AR & AP software help Businesses to Improve Cash flow

5. Improved Client Relationships

Client satisfaction and customer retention is a primary goal for every business. It is in light of his that all enterprises take multiple steps to provide state-of-the-art experiences to the clients to ensure constant engagement.

Automation ensure high professionalism by allowing customers to receive accurate invoices in time. Trust us, it is the another way of keeping your clients happy.

Apart from this, little personalized notes, such as thank you, with invoices are always appreciated. It is with such a customized software solution that you never forget the details. Don’t forget, you’re increasing your chances of getting paid before the due date 5-10%.

6. Multi-Layered Enhanced security

Invoicera keeps supreme care of its clients’ data by offering 3-layered security to keep the accounts and software safe. The multi-layered security ensures no unwanted intrusion into the account, keeping your data 99% safe from theft and loss.

2-factor authentication, security questions login, and save IP address for staff ensure only those who are authorized can access it.

7. Seamless Integration With Existing Business ERP and CRM

A  custom software solution like Invoicera allows you to integrate the custom solution to your existing ERP and CRM so that you do not have to shake their entire organizational processes. It easily gets adapted in your current environment to make jobs less chaotic and more productive. The automation and online integration with custom billing software creates transparency and streamlines the entire workflow of the oranization. It increases the overall productivity of the business leading to increased overall revenue.

Let’s have a quick view of this blog over a video   

| Like & Subscribe our channel for more insightful videos

Read About: Why do Businesses Fail to Effectively Manage Clients?

 

Conclusion

Invoicera is the most popular option amongst enterprises around the globe when it comes to integration. With more than 75 integrations we have proved to be in the hearts and minds of our clients always. Timely and accurate customization, client satisfaction with communication, understanding of needs has always helped us get positive response and appreciation.

You can too get in touch with us for every kind of customization, be it small or big. For us, understanding every need of our client, from online subscribers to enterprises, hold equal importance. Get in touch with our guides today.

 

customized software solution

Invoicera Ensuring Safety During Corona Virus [COVID-19]

COVID-19 is spreading very rapidly and it is affecting workplaces too. As a company, our goal is to keep our employees safe and deliver work to our clients timely. In this concern we have taken various preventive measures to fight against this deadly Corona virus.

Here is how we are keeping pace with the current situation and ensuring uninterrupted timelines.

FREQUENTLY ASKED QUESTIONS

1. What preventive measures are we taking to keep your employees away from COVID-19?

We are constantly educating our employees regarding the symptoms and prevention of coronavirus.

  • We are proactively taking special care for maintaining overall hygiene and cleanliness at the workplace.
  • We are also encouraging employees to be extra cautious while traveling from public transport or even work from home.
  • Hand sanitizer and masks have been provided to the employees.
  • We are keeping ourselves away from public gatherings and social events for this time period.

2. How are we ensuring uninterrupted deliverable during this phase?

  • We have facilitated our employees with the required hardware and software so that they can work from home.
  • We have provided our employees with proper training to use tools to avoid any communication gap while working from home.

Watch this Video for a Quick view

| Like & Subscribe our channel for more updates

3. What are we doing to keep our premises germ free?

  • We are encouraging our employees and housekeeping staff to routinely clean all frequently touched surfaces in the workplace, such as keyboards, remote controls, desks, countertops, and doorknobs and sanitize them with disinfectants.
  • We are also providing disposable wipes so that workers can easily wipe down commonly used surfaces.
  • We are also frequently disinfecting our washrooms and floors.
  • We are using disposable cups/glasses for liquid intake.

In this critical situation, we are committed to keeping our work going without affecting the health of our employees. We hope that the situation becomes normal very soon.

 

prevention-against-corona-virus

 

 

Top Entrepreneurial Traits You Should Know About

entrepreneur-traits

Wealth is inspiring, more fascinating; But the path is exigent. Creating wealth from nothing is what startup dreams are made of.

Late night, early morning or mid night calls, an entrepreneur has to power through each of it without a doubt. The constant juggle of jobs leaves the person with undenying anxiety and stress. Focus towards ambition is the only motivation that helps sail through. It is the determination and focus that made Bill Gates, Mark Zuckerberg, Jeffrey Bezos the names that they are today.

Bill Gates, the founder of Microsoft, currently possesses a net worth of $85.7 Billion dollars and tops the list of elite self made billionaires in the world. Bill gates sets an exemplary inspiration for those who have a goal in mind through his journey. Technological innovation, conscious business strategies, and aggressive business tactics through the journey led to Mr. Gates become the First Self-Made Billionaire in 1987.

Another most influential, determined, and innovative idea of success processed by the computer-programming student of Harvard led him to become the name amongst 5.5 million users and prospectives by the end of 2005. None other than the maker of Facebook, Mark Zuckerberg currently stands at the networth of $78 billion.

The determination, observation and many other entrepreneurial traits are common who are on the ladders of success.

Find out the list of top self-made billionaires published by Wealth X, a Singapore-based firm that compiles research on the ultra-wealthy.

 

business-traits

 Image Source : Entrepreneur.com

Fascinating, isn’t it?

Above is the list of top SELF-MADE BILLIONAIRES. Here is what led them to become the number ONE.

1. Vision:

A vision that is far fetched will open your mind to endless possibilities of the future. It will help you overcome obstacles and fears and hold you on in the tough times. It creates a purpose that becomes a measurement of success.

2. Passion:

Motivation, self-belief or often overused “Passion” is the burning desire to excel, keep going on, and not quit; even on the worst of days. The enormous zeal & faith are the guides that keep the faith alive despite all obstacles. If you want to know an entrepreneur truly loves his job, judge it through his motivation and determination towards building his enterprise every single day. An entrepreneur is always improving his ideas and stemming together strategies to succeed.

3. Decisiveness:

entrepreneurship traits

Decision making isn’t an inherited talent, it is a calculated analysis of market trends, upcoming sales season, and business opportunities that lead to an accurate decision. For a businessman to be decisive, the key influential factors are aware of every detail that can affect the business.

4. Creativity:

Hard work is the road to success? Not really! The road to success in today’s competitive world is smart work. In the world of billions, the only MANTRA to succeed is the inventiveness.

Creativity does not stop at the ideation of the core business setup. But, how you carry each business activity. Every brick comes together to build the wall to hang trophies. Small steps like automating processes, investing smartly, and tracking each business activity to stay aware give birth to creativity.

5. Courage:

To build an empire all by yourself is a courageous decision that moved you to take up your passion as a new career option. Through this very decision, every step that you will take will be a courageous decision that you will make. Sometimes calculated, many times courageous, your business will demand you take calls. The best way to know the step forward is by listening to your instincts. Hear the inner voice, even if that stops you from putting an ear to what experts have to say.

6. Optimism

business traits

Not every day in an entrepreneur’s life is rosy. The clouds of uncertainty and always cover the light of motivation. A great entrepreneur does not leave the dream. He brims with optimism because his belief in his dreams never fade.

“Tough times never last, but tough people do”- Robert H. Schuller

Minor setbacks are obstacles that should pause you. But, never derail. Plan actions to overcome obstacles and then start moving towards the goals again.
Don’t forget to learn meanwhile!

7. Constant Learning

The world is constantly evolving with new trends emerging. Those who ignore and do not keep pace with constant changes obsolete with time.

If today, an organization still works with paper invoicing and manual processes it is wasting 78 hours, on average. While others who automate and opt for a customized software solution are saving 72 hours. This means 72 hours of more productivity and closer in the race to win. The ability and desire to constantly learn should never fade away. An entrepreneur should be aware of everything, world, trends, markets, climate, and even behaviors. Each news is important, opportunities crack through every information.

Read About: How to Overcome Business Challenges With Customized Solutions

8. Confidence

A successful entrepreneur never doubts himself. If Mark Zuckerberg or Bill Gates would have doubted their ideas. Today, we wouldn’t be communicating. They are confident about their ideas and processes through which they’re leading it. Such confidence is gathered through the process of learning and evolving. And the confidence they possess reflects in everything they do.

9. Self-Starter

entrepreneur traits

A boss orders, a leader leads. In order to be a successful entrepreneur, it is important to lead the path towards goals. Don’t just talk about plans, execute ideas by yourself to help your team follow your path. Self-discipline and motivation are the first few steps that a successful entrepreneur should take and let your team follow.

Let’s have a quick view of this blog over a video   


| Like & Subscribe our channel for more insightful videos

 

Conclusion

Other than these traits, a successful entrepreneur is the one who is always curious to climb ladders and unlock the treasure boxes at every step. The curiosity to gather every reward while climbing and moving forward keeps the determination and motivation to work hard intact.

The other most influential trait of successful entrepreneurs is the ability to communicate and manage employees. Employees are the support system that help you succeed. Keeping them motivated and happy helps your business soar. Invoicera, provides you a custom software solution which also increase your employees’ productivity due to Automation.

So, if you’re on the journey to becoming an entrepreneur, you have just entered the exciting roller-coaster world. This journey will have many highs and lows. But trust us, it will be all worth it in the end.

 

How Invoicera helped Talent Aquisition Firm to Easily Manage AR & AP | Case Study

customized software

One of the majorly spread and dominating industries of all time, the Fashion Industry is a bigger business than most of us ever consider. Just like any other segment of the market, the fashion industry transacts likewise. Exchange of goods and services is very prominent, enabling business.

Facing some similar invoicing and accounting challenges, one of the major talent acquisition businesses from Spain planned to get an entire invoicing solution customized.

Unique workflow and client dealing made it hard for our client to manage accounts payables and receivables. Falling prey to loss of profits and cash, they decided to streamline the entire workflow with automation through customized software.

Some of the Major challenges faced by our talent acquisition client were:

  • Hassled management of cash flow with two different accounting and invoicing software.
  • Untrackable third party expense and revenue.
  • Need for customized invoice template.
  • Invoice customization to manage invoices and payables through the same invoice.
  • Automation of data management.
  • Invoice to receipts conversion for the third party.
  • Unsegregated and unfiltered revenue calculations.

At Invoicera, we heard the entire challenges and decided to curate a completely new invoicing software to make invoicing and accounting easy and taxation completely hassle-free.

The entire procedure for customization include:

 

1. People Management

customized software

Multiple-layered invoice management is a cumbersome task, especially when you have to manage invoicing between clients and third party models. Invoicera created an invoice management system that created multi-layered invoices in a similar document. It made accurate profit calculation convenient and precise.

 

2. Invoice Management

Just like any other business, invoice management is a hassled task in the fashion industry too. The automated invoice management software ensured streamlined management of invoices and payments.

 

3. Report Management

customized software

To ensure full visibility of cash flow, a precise data management of transactions is important. Customized segregated reports of expenses, revenue, salary, and third-party payments help in presenting clear status of the cash flow, further helping in the efficient analysis.

 

4. Payable/Refund Management:

One of the keen requests made in customization of invoicing software was the management of payables/refunds. Constant third-party dealing made it essential for our client to keep a tab of payables. A separate portal for payables management made it convenient to track payables and manage them in time.

 

End Note

Invoicera banks upon its 14+ years of experience in this domain, very well knowing what our client wants. The customized software  made it possible for them to utilize their resources to the maximum along with enhancing their overall productivity.

Invoicera takes pride in providing our clients with an expert software solution in a limited time of 10 weeks. Through customized software integrated into their existing legacy systems, Invoicera provided them features like custom billing, client management, recurring billing, expense management, payment management, customized invoicing along several others features with one of the most trusted client service satisfaction.

After some regular follow-ups, the client appreciated our efforts and told us how they have simplified their business process and made it faster almost by 40%. Contact Invoicera for various customized software solutions to automate your AR and AP process. Invoicera builds software on the basis of Clients requirements. Have a look at our case studies section which showcase our expertise.

 

custom software

How Custom Invoice Approval Software helps you make Flawless Invoices

invoice approval system

The invoicing process of a company is one of its most important tasks, as it is the systematic, professional and appropriate way to ask customers/clients for payments and bring cash to the company. Therefore, it deserves your utmost attention.

Even a single mistake, usually in manual invoicing, like errors in bills, non-addition of billable amounts, improper customers’ address, unclear records of the services or products provided, or forgetting to include a discount, offers, or late fee charges can lead to erroneous payments from your customers.

So, how to make flawless invoices?

You can make flawless and accurate bills by investing in a custom invoice workflow software. It will automate your whole billing process. And, the benefits of automated billing process will be clear to you with the following statistics:

  • Your invoice processing costs will be 91% less.
  • Your billing processing time will be 46% shorter.
  • You will receive late payments will decrease by 12%.
  • Your staff will take 30% less time to respond to inquiries.

To get such advantages, all you have to do is to feed the custom billing workflow software with the necessary details like customers’ addresses, previous transaction records, usage details, and the like used in preparing invoices.

Moreover, for your better understanding, here’s how custom invoice workflow can help you make flawless invoices.

1. Involving your entire project team

 

invoice-approval-system
The resources a project consumed must be known and mentioned as a billable amount in the bill. Therefore, how much time, how much money, and other variables a project took can be exactly told by those who worked on that project.

Custom invoice approval software allows such employees to check and approve the invoice so that no billable amount is missed and upon approval from everybody, the invoice is automatically sent to the customer.

So, having such an efficient invoice approval system means you will earn a better ROI on every single penny for the resources that the project consumed.

 

2. It eases your Accountants’ burden

After setting up an electronic invoice approval process, your accountant will not have to go again and again to every employee who worked on a project, as such employees can log in to the system to share their project expenses with the accountant.

It saves a great deal of time and effort, and your accountant gets rid of unwanted and unnecessary burdens like making a draft first, taking it to such employees, asking them for the project details, making changes in the rough bill, and so on.

When free from unnecessary workload, they become more productive, and the atmosphere of your workplace will have an air of peace, goodwill, and comfort.

Read: How Invoice Approval Software help increasing Employees Productivity

Let’s have a quick view of this blog over a video   

| Like & Subscribe our channel for more insightful videos

 

3. It keeps track of all transaction details

invoice approval workflow software

 

Apart from including every employee worked on a project to add every billable amount, this custom billing workflow software also keeps tabs on the usage of services, time, pending payments, particular package prices, the number of products, and the like and add them to the bill accordingly.

Doing so, it leaves no room for confusion and potential conflicts between you and your customers, as everything is transparent.

 

4. Addition of late fees and discounts to invoices

Modern invoice approval workflow software automatically adds late fee charges or reduces the discounted amount from the bill.

On the other hand, manual invoicing often leads to bills without taking such considerations into account, which means less or more payment from your customers due to incorrect bills. Such mistakes either leave your customers miffed with you or make hamper cash flow, thus spoiling your cash flow management.

Therefore, going for a custom invoice workflow system is a wise course of action here.

 

5. Easily customizable to automate your company’s invoice-making process

invoice approval system

 

You must remember that different companies have a different way of preparing bills like:

  • Making a draft bill first, send it for approval, having received approval, send it to customers.
  • Assigning different tasks to every member of the accounting department to make bills, receive draft forms, edit them, and send the final version of bills to the account department head for approval.
  • The accountant goes to every employee who worked on a particular project to know the resources spent and put that on paper in the form of a final bill.

The three ways of invoicing process given above are the usual way of making bills when manually done. Such billing process consumes a great deal of time, effort, money (spent on papers). Despite that, the issues mentioned at the beginning make their own place in invoices, resulting in poor cash flow.

And, if your company has its own invoicing process like any of the three points given above, then you can easily customize the system to automatically to get all done, which means saving time and effort.

All your employees who have worked on a particular project (as mentioned above) can sign in and let the accounting department know all details related to the expenses on the project so that an accurate bill with all billable amounts can be generated and sent to the customer automatically.

 

Read About: Steps to A Faster Invoice Approval Process

 

Sum up

Your clear understanding of how custom invoice workflow software can help you make flawless invoices is our intended goal. And, we also told you how it can benefit you with stats.

We told you that the custom invoice approval system can involve all employees who have worked on a particular project to share the billable amount details, be customized as per your company’s invoice process, keep tabs on all transaction details, and the likes.

In a nutshell, investing in a custom invoice workflow system will not go futile, as you will be able to save money, time, and effort, which can be given to something feasible.

 

invoice-approval-software

AR and AP Management Doesn’t Have To Be Hard: 4 Tips

ar and ap

You must be living under the rock if you didn’t know the rising importance of AR and AP management gaining mainstream attention for successful business growth.

Managing your AR and AP in a systematic manner is one of the prime concerns for all business types. An efficiently managed account leads to steady cash flow and a much better scope of growth. But if it’s so important, then most of the businesses must be handling it quite actively? Isn’t that the scenario?

In today’s time, most of the startups are spending a bounty upon skilled resources to handle their AP and AR in a systematic manner. But despite spending so much on account management, the final result is mostly a nervous face in front of an unbalanced account sheet wondering about how to strike a balance between account payables and account receivables.

Take this, 60 percent of small-business owners and entrepreneurs feel they are not very knowledgeable about accounting and finance (Small Business Report – Accounting). Putting in manual labor and hours of effort won’t fetch you satisfactory results. What you really need is to innovate your business perspective and be inclusive of new advancements in technology.

AR and AP automation is gaining momentum for effective account management. More than 64.4% of small-business owners and startups are now switching over accounting software to keep a track of their account’s well being.

 

Here are the Top 4 Expert Hacks to ease your AR and AP Management for your Startup

 

1. Easy Customization of AR and AP management

accounts receivable accounts payable
Non-customization of resources is one of the biggest roadblocks for every business. Sticking to traditional ways holds a lot of value in general life, but in business, things are often played a little differently. Holding on to a traditional method of account management creates a lot of issues for your accountant often leading to problematic conclusions.

We are not boasting, but we are just letting you know that according to the Aberdeen Group, with minimal automation, it may take up to 16.3 days to process a single invoice. Manual accounts payable management is not only tedious but also hampers your staff’s productivity. Investing so much of your precious time into creating just a single invoice leads to time mismanagement and decreases the marginal utility of the resources meant to be spent on other projects.

Customization of your accounts simplifies your overall process. Customization allows you to mold your existing accounting software as per your own set of requirements. It simply integrates into your existing CRM and ERP systems for fluent functioning. It also helps you to manage your staff and expenses for an efficient workflow.

It not only adds to your overall efficiency but also leads to better productivity and adds to ease of doing. Customization also makes your whole business process transparent and immune to manual errors thus enhancing your results and cashflow.

 

2. Sort your Purchase Order Management

account payable and receivable
Most of the enterprises end up spending too much of their valuable resources in managing their purchase orders. Inferring insightful data from your paper PO is often a kerfuffle between the two opposing data entries. Wondering why?

Recording your purchase on a sheet of paper has an inherent flaw of wrong data entry. Since the induction is manual, it becomes prone to double data entry, mismanaged data, incomplete entry and much more!

Don’t believe us? Did you know around 3.6% of invoices manually entered include an error caused by data entry? This may seem minor loss but it gains an important pedestal when there are several purchase orders which need to be prepared on a daily basis.

Facilitating the whole process of PO management is the key to strike a balance between your balance sheets. An accounts receivable software automatically inducts your PO which further allows careful matching with your inventory leading to sending the exact payable amount as mentioned in your accounting sheet. All this culminates into well maintained balanced sheets and steady cash flow.

Let’s have a quick view of this blog over a video   


| Like & Subscribe our channel for more insightful videos

 

3. Pace up your Invoice Approval

account payable solution

Maintaining a smooth functioning within your business verticals is imperative for continued business success. Defining specific roles to every individual along with assigning tasks is one of the most valuable characteristics of a successful startup or enterprise.
Working in a business is similar to the working of your body. When all the parts work in unison, it leads to lesser efforts and much more productivity. But what will happen, if we take out one part from the whole system, wouldn’t your activity and ease of doing things get hampered? This is what happens when there is no defined workflow within a business which leads to decreased productivity and severed workflow.

Good management of AP and AR comprises of an effective and harmonious collaboration of employees. You can manage your accounts by defining your invoice approval process and the duties assigned to every individual. With automation, you can keep track of your invoicing process along with acute tracking on inbound and outbound cash allowing easy accounts payable management.

 

4. Make Your Expense Management a Smooth Sail

accounts receivable management software

As the wise old saying goes, “even a small leak can sink the ship”. It’s not a hidden fact that expense management is as much important as handling clients or looking for entrepreneurial opportunities. Expense management is much more than balanced sheets and accurate account statements.

In order to manage your expenses, you have to focus on the root source which is your account payable and receivable. Untimely payments and inaccurate invoices are one of the biggest roadblocks for all startups and enterprises. Delayed payments ultimately lead to discontinuous cashflow.

As per the studies, 58% had needed to pay late payment charges to suppliers. No wonder what all could have done with this amount of money!. Apart from this, startups and enterprises also fall prey to incorrect estimates leading to limited financial vision thus hampering their client’s accounts as well as their own finances.

With automated custom billing software for AR and AP management, you can keep a track of your expenses in real-time along with custom reports for efficient financial forecasting. In this way, you can cater to multiple clients from one platform and make your AR and AP management a smooth sail.

 

Final words

Handling humongous accounts with daily entries and a keen sense of observation is something that bothers almost every business type. Be it a startup, enterprise, or even a multinational company, facing a cash crunch is something that everybody wishes to avoid.
The business is transitioning and driving towards a much holistic development route which allows them to induce innovation into their business models and keep a steady growth rate. Since revenue is the major driving factor for any business type, it becomes imperative to handle it wisely. Custom invoicing software bridges the gap by presenting single window solutions to all your expense related worries.

The above-mentioned tips are based on the years of experience in watching the business succeed and fail up close. The world is moving towards technology-driven automation. Thus customizing your AP and AR management is your key to steady growth and fluent cashflow. Always remember, every business needs to be nurtured with care and supply it with all that is necessary.

 

 

 

 

 

Overcoming Business Challenges With Customized Solutions

Despite being one of the most integral parts of any business type, tedious manual invoicing is taking a toll on firms due to its structural inefficiency. Invoicing gains prime importance in a business since it acts as a medium for revenue collection. But what would happen if this medium is itself full of inherent flaws and is too inefficient to extract maximum utility?

As per researches, 56% of businesses experienced cash flow forecasting problems due to AP issues. The poor cash flow in any business could be attributed to some of the prime reasons such as:

 

1. Late Payment Stands Top among Global Business Challenges

Late payments are a huge deterrent to the healthy cash flow of a business. Any delay in receiving your payments makes a cascading effect on your account sheets leading to a cash void at the end of the month. Take this as an example to understand how much late payments can affect you. Businesses in the Americas lose 51.9% of the value of their B2B receivables that are not paid within 90 days of the due date.

 

2. Ineffective AR & AP management is one of the Common Business Challenge

 

business challenges

There’s no doubt in the fact that balanced sheets are the biggest satisfaction for your accountant at the end of the month. On average, 3.6% of invoices have errors, probably due to manual data entry. Clearly, even a minor data discrepancy could lead to a disastrous effect on your account’s health.

 

| Read About Miraculous Accounts Payable(AP) Process Improvement Ideas

 

3. Inefficient Expense Management

Management of your expenses is as necessary as maintaining a keen record. Taking acute notes of where your money is being spent is absolutely necessary in order to efficiently forecast your expenses and plan beneficially for your business.

 

4. Chaotic Client management

 

business challenges

Entertaining a huge client base seems like a great idea especially since more clients will bring more revenue. This may seem like a win-win situation for you, but maintaining a healthy relationship along with proficient customer satisfaction is something which many aim for but are unable to achieve. 90% said they regularly had phone calls from suppliers chasing payments. In the absence of a proficient invoicing setup, things could become chaotic if not managed properly.

 

5. Fizzled finances and its forecasting

 

Every business model thrives on a well built and well thought financial structure that aims to derive maximum utility from the present resources. Finance management and its forecasting are fundamental for the holistic growth of a business. 55% of SMEs find cash flow to be the biggest hurdle in their path to success while over 40% point to an increase in their working capital requirement compared to the previous year as per researches.

 

Looking for this blog in motion? Watch this video here


| Like & Subscribe our channel for more insightful videos

 

6. Managing Multiple Client Accounts

Getting multiple client accounts on board may seem like a great idea, but what follows is an absolutely necessary step to managing them proficiently. It is suggested that more than 86% of buyers are willing to pay more in return for excellent customer services, thus making it one of the key areas for improvement.

 

7. Payment Management

Businesses have to make it as convenient as possible for vendors to facilitate smooth payments and transactions. In the case of an ineffective payment receiving system, this could lead to a chaotic bottleneck like situation rendering hampered cashflow which adversely affects the health of the company.

 

8. Data Security

 

business challenges

According to Gartner, worldwide spending on cybersecurity is forecasted to reach $133.7 billion in 2022. The importance of data security could be estimated through the extent of money, businesses are willing to spend in order to keep their data secure. Much of this expense could be reduced when you employ a bespoke custom invoicing software that can provide you with super secured data hosting.

 

9. Limited Integrations

Outsourcing your business processes is still deemed as unsafe, hence most of the companies nowadays are looking to host software in their existing legacy systems and integrating their processes with important platforms such as Magento, Shopify, etc.

 

10. Custom Workflow Management

 

common business challenges

Business efficiency is an important aspect to determine the value of any firm. The workflow hierarchy of a process as complicated as invoicing has to be simplified in order to ensure timely completion of projects undertaken. If not established well enough then even the meager processes would take a lot of time leading to a burdening effect on your ROI.

By now you must be clear about the challenges your business may face if it doesn’t adhere to new technological innovations and advancements. We understand the needs of your business and how it can be resolved with the help of an expert custom billing software like Invoicera.

 

Conclusion

Invoicera is an all-in-one custom billing software that simplifies your whole process of invoicing. With several years of experience and 3 million users worldwide, Invoicera bridges the gap between your conventional invoicing and business automation through its brilliant features which automate and simplifies your whole business.

Banking on our years of expertise, Invoicera has helped several industries in simplifying their business processes. Right from helping travel agencies to manage their recurrent invoicing to simplifying expense management for a hotel firm, Invoicera has effectively bridged the gap in their invoicing and automated it to extract better utility. We have served various industries like Travel, Hotel, Transport, Digital Agencies, IT and many more domains and looking forward to extending our reach to new domains.

We have always strived hard to cater to a wide network of clients and resolve multiple business issues that were put in front of us. Here are some of the case studies to help you relate with our work and describe how Invoicera helped several business owners from different domains.

 

custom billing software