Paper Invoices- Its Major Challenges And Complications!

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What do I lose if I bill my clients using paper invoices?

 

You Lose Money!

 

Both directly and indirectly. Directly by investing constantly in pen and paper and indirectly via slow cash flow. A paper invoice is non- traceable, therefore ensuring no timely payment for the job done. With a proper online invoicing solution like Invoicera, you’ll be able to track invoice and know if your invoice is received and viewed by your client.

You might completely lose your paper invoice in the mail and won’t discover until you start chasing it. Are you going to personally call them, if they have received the invoice or not? Will you be calling all your clients yourself or will hire an employee to do this? Paper invoice process makes you ask yourself a lot of questions and bear a lot of extra costs.

The other situation could be, your invoice has already been received by the client but got lost in the pile of other papers and files. This is one step of cash flow delay. The step two could lead to incorrect invoice and later on few manuals back and forth of invoices before your client actually processes it for payments.

All and all, with paper, invoice your cash flow is affected to extent that it can hamper your daily business activities. A small business invoice software, on the other hand, lets you create invoice within minutes and then send it to clients via mail. Sending the invoices via mail will also allow you to keep a track of whether the invoice has been viewed or ignored by the client. This will help you escalate the concern thereafter.

An invoicing system for small business makes the entire process of invoicing super fast. It even enables you to make edits online and never wait for days to get paid for your services.

 

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What is the purpose of an invoicing system for small business?

 

The old school method of invoicing not only takes a hefty amount of your time to create but some extra added days of mailing physically before the client actually receives them. Neither you had the power to save your invoices, nor keep a track of all your clients work and data. Information once lost could never be recovered again.
The small business invoice software, on the other hand, has become the need of the time because of the increased competition in the market and businesses have realized the power of time. The slow processes hold zero value in the market and are considered outdated. The best invoice software for small business allows you to create invoices online within minutes, send them to clients directly and track each invoice that you send. It also allows you to save all your client information with the cloud and never lose them again. The data once saved while creating an invoice can be fetched anytime to create future invoices, saving the huge amount of time.
The advantages of using small business invoice software like Invoicera:

 

invoicing software for small business
Invoicera is custom designed for small businesses, in order to save their time and money. It is simple, ready-to-use invoice software that comes with pre-designed templates that allows you to start creating invoices as soon as you log in. Here are some of the quick benefits you get while using the best billing software for small business.

  • Every information is saved in the cloud.
  • Builds brand identity with professional official communication via documents such as invoices.
  • It is 100% secure.
  • Supports multiple currencies and languages.
  • 30+ integrated payment gateways.
  • Get detailed expense, finance, etc. reports for detailed analysis.
  • In-house Invoice Approval Process
  • Real-time track invoices.
  • iOS and Android supported mobile app
  • Save extra accounting costs.

 

Why is online invoicing for small business beneficial?

 

Invoicing software for small business is the supplement that helps boost your entire cash flow. This not just a saying but a proven fact. Here is how it works!
Once you log in to your account, creating an invoice is just a few clicks away. Select all your services and saved figures from the drop down. Dd saved taxes and you’re good to go. With the already saved client information, your invoice is set to shoot via mail to your client. While creating and sending an invoice online, your process takes less than 5 minutes which lets you send your invoices to clients super fast. Thereby, increasing the inflow of payments into the organization. It also lets you automatically alert the clients about the late payments and due invoices. The automatic reminder helps cut your extra activities and manage all your finances in time.

The invoicing software for small business works as a single dashboard to manage all your business invoices and finances. It lets you save all your information with the cloud and never miss it again.

Small business invoice software is not only simple but a convenient choice for businesses. They are an environment-friendly way to reduce cost and make more profits. You don’t need to print extra copies of invoices or save details on paper. By handling the transaction completely online, both companies will reduce their paper consumption and save money on postage.

Small businesses should regularly look for ways to save time, improve the payment experience for its customers, as well as to reduce costs in order to grow their business. The use of electronic invoicing and payment system can quickly achieve all three of these benefits for small businesses.

 

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Read More: Benefits of Efficient Online Invoicing for Small Businesses

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To Sum Up:

 

While invoicing on paper you tend to lose more than you think you do. With the blog above we tend to answer your top 3 queries on how paper invoices act as a curse for your business and how you can take measures and step into the world of online invoicing in order to amp up your business games. Billing software for small businesses such as Invoicera is a wholesome package that is custom made to handle each type of business activities well. The single dashboard is able to manage all your expense, finance, employee, and finance reports.

Invoicing has become super easy after the latest added features of in-house invoice approval process, keyboard shortcut and password protected PDFs with Invoicera. Click to learn more about Invoicera’s last updates.

 

 

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Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronica for your invoicing requirement.

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Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes.
Contact Veronica for your invoicing requirement.

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