Getting paid on time shouldn’t feel like a chase. Whether you’re a freelancer or managing a growing business, consistent cash flow starts with one thing; prompt payments. And that means using the right invoicing software.
Forget spreadsheets. Modern tools are no longer restricted to billing; they remind, monitor the overdue, offer recurring invoices, and multiple currencies. The appropriate invoicing software for prompt payments is time-saving and less error-prone.
Top invoicing software helps you:
- Send professional invoices in minutes
- Automate reminders to reduce late payments
- Track time and expenses with accuracy
- Bill clients globally with multi-currency support
- Sync with accounting tools for easy bookkeeping
In this blog, we gathered 19 of the best invoicing software for timely payment, designed to help you receive payments quickly. Be it something minimal or feature-rich, there is a solution here to your workflow.
Let’s find the one that fits your business best.
19 Best Invoicing Software for Prompt Payment
Let’s explore the 19 best invoicing software in detail to help you get timely payments.
1. Invoicera
Invoicera is the best invoicing software that is quick, adaptable, and robust and it fits business of any size.
Having more than 18 years of experience on the market, it helps enterprises, freelances, and agencies to make all invoicing as convenient as possible, automatizes recurrent bills and workflow approval, and minimizes delays in payments.
Key Features:
- Custom-branded invoice templates
- Automated recurring invoicing and payment reminders
- 125+Multi-currency and 15+multilingual support
- Project and time tracking integration
- Expense, estimate, and subscription management
- Workflow and invoice approval system
- Client/vendor management portal
- API and third-party integrations (like QuickBooks, Xero, PayPal)
Benefits:
- Helps maintain brand consistency with fully customized invoices
- Improves cash flow by automating billing and follow-ups
- Supports international payments with global-ready features
- Ideal for businesses with complex billing cycles or multiple clients
- Centralizes invoice tracking and reporting for better financial visibility
Limitations:
- May offer more features than needed for solo freelancers
- Some users may find the interface slightly dated compared to newer tools
- Learning curve for advanced customization and enterprise workflows
What’s Exceptional?
Invoicera has great customization features and it is one of the few tools that will enable a business to customize all work flows and approval processes, and formats invoices to meet internal processes.
It is also among the few invoicing platforms that allow the multi-business management within one account, which is ideal in cases where agencies or businesses must manage numerous brands or departments. As a result, it is a reliable invoicing tracking software for payments.
Pricing:
Pricing plans start at $15/month
2. Paymo
Paymo is a powerful invoicing software that offers a range of features tailored to help businesses streamline their invoicing process and get paid faster. With its intuitive interface and robust functionality, Paymo is an excellent choice for small companies and teams of up to 20 people in diverse fields, from creatives to architects and IT developers.
Key Features
- Quick invoice generation based on automatic time tracking, timesheet, and outstanding tasks
- Recurring invoice profiles and automated invoices
- Integrated online payments via credit card and ACH through PM Payments, Stripe, and PayPal
- Real-time invoice tracking and client reminders for late payees
- Customizable invoice templates with multilingual and multi-currency abilities
What’s Exceptional?
Paymo stands out with its seamless integration of time tracking and invoicing, allowing users to easily convert billable hours into professional invoices with just a few clicks. However, for those seeking feature-rich and more cost-effective Paymo alternatives, platforms like Invoicera offer additional customization, multi-business management, and automated workflows.
Pricing
Plans start at $5.9/user/month
3. Freshbooks
FreshBooks isn’t just a tool; it’s a game-changer for small businesses.
FreshBooks is the best invoice software for small businesses. It has been praised for having an easily understandable and user-friendly interface. Furthermore, it offers tools for time reports, expenses, and client communication, which makes it especially suitable for freelancers and small businesses.
Features
- Customize invoices effortlessly with automated recurring options.
- Track client interactions with invoices in real-time.
- Set automatic late payment reminders and fees.
- Seamlessly accept credit card payments online.
- Generate and send professional estimates.
- Gain business insights through intuitive reports and dashboards.
- Access and work on any device – computer, tablet, or mobile.
What’s Exceptional?
FreshBooks allows you to monitor and record time for projects and clients while effortlessly working with your team.
Pricing
Starts at $15/month
4. Zoho
Zoho business invoicing software is another solid option if you need a full set of business apps. Zoho interface is simple and versatile and can provide efficient invoicing, tracking of the expenses and managing the projects.
Features
- Generate well-formatted invoices, automate recurring billing, and easily accept online payments.
- Organize and bill expenses to clients seamlessly within a unified platform.
- Link Zoho Books to your bank for live cash flow updates and instant transaction categorization.
- Access insightful financial reports (P&L, Balance Sheet, Cash Flow Statement) for better financial management.
- Implement inventory tracking to oversee stock movements efficiently.
What’s Exceptional?
Other accounting tools often demand expertise, but Zoho Invoices offers instant business insights through its user-friendly dashboard, no accounting background needed.
Pricing
Starts at $15/month
5. Xero
Xero brings accounting services to another level with their cloud-based solution. Standard features include invoicing, bank reconciliation, and real-time financial reporting which makes it versatile for businesses that want easy access and capability to join to other systems.
Features
- Design personalized professional invoices easily.
- Schedule recurring invoices for convenience.
- Automate payment reminders to speed up customer payments through tailored emails.
- Accept online payments via debit/credit cards or PayPal directly from the invoice for improved cash flow.
- Mobile invoicing software helps you generate and send invoices instantly from your phone or tablet upon job completion.
- Enable customers to pay online using debit/credit cards or their PayPal account.
What’s Exceptional?
Using Xero, you can bulk-invoice customers, saving ample time, and receive notifications when invoices are opened—a helpful feature worth noting!
Pricing
The plan which includes global invoicing starts at $6.20/month.
6. Sage
Sage is popularly known for its reliability and scalability. This billing and invoicing software makes the management of invoices super easy.
You can manage inventory and generate detailed financial reports. This can further help your business evaluate and make better financial strategies to grow in the market.
Features
- Generate, modify, and dispatch invoices seamlessly within the software.
- Monitor cash flow by connecting to your bank account, instantly logging sales and receipts.
- Craft polished quotations effortlessly.
- Access impactful reports and dynamic dashboards.
- Keep tabs on project earnings, costs, and profits.
- Conduct transactions in diverse currencies.
What’s Exceptional?
Sage merges the strength and efficiency of a reliable desktop tool with safe online access and integration with Microsoft 365 services.
Pricing
Starts at $61.92/month
7. Invoicely
Invoicely is perfect for freelancers and small businesses that do not require complicated invoicing tools but need the essentials. It allows you to edit invoices, manage expenses and billing, and offer recurring payments. It is an invoicing companion to count on for your needs.
Features
- Connect to your bank account for real-time tracking
- Generate professional quotes with ease
- Access comprehensive reporting tools and dynamic dashboards
- Track project revenue, expenses, and overall profit
- Conduct transactions conveniently in multiple currencies
What’s Exceptional?
Invoicely offers and automates invoice templates which means that you do not have to design them out on your own.
Pricing
Its professional plan starts at $19.99/month
8. Wave
Wave is an invoicing software free for self-employed and small businesses. You can generate as many invoices as you want, scan receipts, and not be charged. This tool falls in a low price range.
Features
- Generate personalized invoices, estimates, and receipts swiftly.
- Automate billing with scheduled recurring invoices.
- Send automatic payment reminders for timely payments.
- Monitor invoice and payment status for better financial tracking.
- Accelerate payments by accepting credit cards, often settled within 2 days.
- Keep tabs on income, expenses, and receipts through scanning tools and bank connections.
What’s Exceptional?
Even if it is a free invoicing software, it easily dispatches invoices on-the-go using free iOS and Android apps. Wave’s integrated tools ensure instant updates across invoicing, accounting, credit card payments, and payroll.
Pricing
Wave pricing for a standard plan starts at $16/month.
9. Invoice2go
Invoice2go is very easy to use as a business tool. It allows you to create personalized invoice formats and manage payments. With this mobile app, business owners are able to create and manage their invoices and their payment status while on the go.
Features
- Customize invoices using various templates to suit your style.
- Track invoices to know exactly when clients view them.
- Use payment reminders to save time on chasing unpaid invoices.
- Access charts and reports to monitor business performance and outstanding payments.
- Track expenses seamlessly.
- Accept debit and credit card payments effortlessly.
What’s Exceptional?
With Invoice2go, craft and send invoices instantly from your phone, syncing all your data across devices for easy access anytime.
Pricing
The most popular plan of this software starts at $9.99/month.
10. Chargebee
Chargebee is perfect for your business if you deal with subscriptions. You can automate recurring invoices easily and it further helps you get early payments. This helps in a better relationship with your customers.
Features
- Craft stunning, detailed invoices effortlessly.
- Simplify tax handling with Chargebee.
- Use built-in metered billing to bill based on usage.
- Offer diverse payment options like cards, checks, direct debit, and online wallets.
- Access subscription management, reporting, and analytics tools as well.
What’s Exceptional?
Chargebee supports multiple client libraries catering to Net, Ruby, Python, PHP, Node.js, and Java developers.
Pricing
Starts at $249 per month
11. Zervant
Zervant is a useful invoicing software for both small businesses and self-employed persons. It helps you to create accurate invoices in less time. Moreover, with this platform, you can design invoices, control expenses, and receive notifications.
Features
- Create and send invoices, quotes, and estimates effortlessly
- Send invoices via paper, email, or PDF attachments
- Set up recurring invoices
- Manage credit and delivery notes
- Send payment reminders
- Generate receipts
What’s Exceptional?
Zervant was chosen as the most promising fintech startup in the Nordic countries.
Pricing
Starts at $8 month
12. Maxio
Maxio allows you to create good-looking invoices and send them to your clients quickly. It ensures that you receive your payment at the right time and also provides you with records to monitor your business cash.
Features
- Effortlessly generate and dispatch invoices, quotes, and estimates
- Dispatch invoices via various methods: printed, emailed, or as PDF attachments
- Automate recurring invoicing processes
- Manage credit memos and delivery notes seamlessly
- Send automated payment reminders
- Generate receipts for transactions
What’s Exceptional?
Maxio undergoes annual independent audits to ensure financial reporting and stringent security, availability, processing integrity, confidentiality, and privacy controls are in place.
Pricing
You can get the Grow plan at $599 per month, but for the other plans, you need to connect with Maxio’s support team.
13. Hiveage
Hiveage is a comprehensive invoicing platform that caters to businesses of all sizes.
Offering a range of customizable invoice templates and payment options, Hiveage empowers users to create invoices tailored to their brand.
Features
- Effortlessly create and dispatch personalized and recurring invoices.
- Embed online payment forms in email templates using clickable payment buttons.
- Subscription-based billing.
- Real-time dashboard to track invoices.
- Automated reminders and receipts for unpaid invoices.
What’s Exceptional?
Small business owners leverage this secure cloud-based platform, reclaiming an average of two days monthly while alleviating the stress of managing invoicing and billing tasks, saving both time and resources.
Pricing
Starts at $16/month/user
14. Harvest
Harvest is not just about invoicing; it’s a versatile tool for time tracking and billing.
With its seamless integration, Harvest simplifies invoicing by effortlessly converting billable hours into professional invoices.
Its intuitive interface and reporting tools provide valuable insights into project profitability, making it an ideal choice for freelancers and businesses alike.
Features
- Invoicing, time tracking, expenses, and projects in one place
- Send invoices with a click, track client views
- Stripe & PayPal integrations for swift client payments
- Automatic payment reminders keep things on track
What’s Exceptional?
See all your invoices at a glance focus on open ones for follow-ups. The invoice graph shows yearly revenue, while filters track specific clients or timeframes.
Pricing
Starts at $10.80 /user/month
15. Tipalti
Tipalti is designed for global businesses dealing with complex payment processes.
This platform streamlines payment operations, handling everything from supplier onboarding to tax compliance.
Features
- Capture billable events automatically
- Create polished invoices and quotes with custom templates
- Track time and invoices
- Monitor payments
What’s Exceptional?
The integrations provided by Tipalti help you to grow your business.
Pricing
Starts at $129 per month
16. Scoro
Scoro offers a unified platform combining project management, time tracking, and invoicing.
Scoro’s real-time dashboards provide a holistic view of project progress and financials, making it a go-to solution for businesses seeking comprehensive project management and invoicing capabilities.
Features
- Create personalized sales, prepayment, and credit invoices effortlessly.
- Automate recurring payments for quicker monthly billing.
- Promptly remind overdue payments and ensure timely transactions.
- Gain a comprehensive view of each client’s/project’s profitability.
- Access real-time dashboard insights like sent invoices and monthly revenue estimates.
What’s Exceptional?
Scoro streamlines business management by consolidating projects, clients, and invoicing into one efficient platform, saving you valuable time typically spent toggling between spreadsheets and emails.
Pricing
Starts at $26/user/month
17. Zipbooks
Zipbooks is a user-friendly automatic invoicing software tailored for small businesses and freelancers. Its simple interface and customizable invoice templates make creating and sending invoices smooth. Its focus on user convenience extends to features like automated reminders and expense tracking, ensuring timely payments and financial organization.
Features
- Easily generate customized invoices and estimates according to your business needs.
- Simplify recurring billing with automated invoicing for seamless monthly transactions.
- Set up automatic payment reminders to ensure timely payments and smoother cash flow.
- Track and analyze project profitability with detailed insights into client finances.
- Access real-time dashboard data, including sent invoices and revenue summaries, for better decision-making.
Pricing
Starts at $15/month
18. Bill.com
Bill.com is a cloud-based invoicing and payment delay software designed to streamline accounts payable and receivable processes.
With features like invoice tracking and seamless integrations, Bill.com is a valuable asset for businesses aiming for efficiency in financial transactions.
Features
- Select between ACH or credit card for quick electronic payments.
- Choose to send invoices electronically through Bill.com or opt for paper invoices via mail.
- Customers can conveniently view and pay invoices online.
- Receive advance email notifications for upcoming payment deadlines.
- Automatic online payments directly deposited into your bank account.
What’s Exceptional?
Bill.com’s calendar displays incoming deposits and due payments, providing an instant view of your cash inflow and outflow.
Pricing
Starts at $29/user/month
19. Kashflow
Kashflow is a user-friendly invoicing and accounting software designed for small businesses. Its intuitive interface and customizable templates enable users to create professional invoices easily.
Kashflow’s automation features, including recurring invoices and payment reminders, ensure a smooth invoicing process, assisting businesses in maintaining a healthy cash flow.
Features
- Customize, edit, email, or print invoices with recurring options.
- Instantly convert quotes to invoices in a single click.
- Automate invoicing, including reminders for pending payments.
- Integrate with partners like PayPal for one-click customer payments.
- Set up automated reminders for unpaid invoices based on preferred intervals.
What’s Exceptional?
KashFlow simplifies managing small or large businesses, requiring no accounting expertise.
Pricing
Starts at $22/user/month
Tips For Using Invoicing Software Effectively
1. Customize Templates
Tailor your invoice templates to reflect your brand and ensure clarity. Personalized invoices can leave a lasting impression and make payment processing smoother.
2. Set Clear Payment Terms
Clearly outline payment terms and due dates to make sure everything runs smoothly and smoothly. This includes specifying late fees or discounts for early payments and encouraging timely settlements.
3. Automate Recurring Invoices
For regular clients or subscription-based services, set up recurring invoices. Automation saves time and ensures timely billing without manual intervention.
4. Use Online Payment Options
Integrate various payment gateways to offer clients multiple ways to pay. Options like credit cards, PayPal, or online bank transfers increase convenience and prompt payments.
5. Regularly Update Records
Maintain accurate records of sent, pending, and paid invoices. It helps track payments, identify overdue accounts, and maintain financial transparency.
Closing Thoughts
To sum up, prompt payments are essential to healthy cash flow, and the apt invoicing software can mean everything. Automation, multi-currency billing, and all the tools we have discussed are made to ensure that the process of invoicing is not complicated, and the invoice is not paid late.
Among these, Invoicera can be considered as the one with advanced customisability, with the support of global business, and as a platform to manage multiple workflows, all represented in a single platform. It is a good automated invoicing software for payments.
Simply put, it is the best tool, that can be integrated into your process and allow you to get paid, without chasing people.
FAQs
Ques. Can I use invoicing software for multiple currencies?
Ans. Yes, many invoicing software options like Invoicera support multiple currencies, allowing businesses to invoice clients globally.
Ques. How secure are online payment options integrated into this software?
Ans. Reputable invoicing software like Invoicera integrates trusted payment gateways with robust security measures, ensuring safe transactions.
Ques. Is it possible to track overdue payments with these tools?
Ans. Absolutely. Most invoicing software includes features to track overdue payments, send reminders, and manage late fees or penalties.
