Usually, the term ‘project management’ is supposed to have a huge number of challenges for keeping each project on track and under budget. A single mistake in the framework of your project management life cycle can lead to major loses for your conglomerate. There are numerous factors, which should be considered to speed up your project’s work-flow. If they are considered seriously, then they can lead to customer satisfaction as well as better profit margins too. So, here are some of the tips and tricks that can be followed to ensure smooth delivery of your projects:
Image Source: http://en.wikipedia.org/wiki/Project_management
Quick Project Analysis
Prior to starting, make sure that the scope and objective of the project is completely clear to you, which includes the responsibilities of each and every team member. You need to comprehend the interests and expectations of your client as well as the end user, which will help you evaluate the progress of your project. It is always better to research your client’s competitors that are performing well in the market, as it will help you design better strategies for your project. In order to know more about the project, you should feel free to ask questions to the client or other team leads of your organization.
Project Development Plan
The next job, you need to focus on is, developing a project plan, which includes goals, milestones and tasks scheduling for the smooth progress of your project. Develop a project plan to determine if the ongoing project flow is matching up with the project’s objective. It is always a good idea to work as per the four important phases of project development including initiation, planning, execution and closure. This planned structure helps you evaluate the project’s performance in each phase of the project development.
Team Formation and Management
Right after analyzing the project and making its development plan, you need to identify the team requirement as per the project. Being a project manager, it is essential to assign the tasks as per the capabilities of your team members, which certainly works as a time saver. The team members should be informed with their roles and responsibilities, so that they can deliver their tasks on time. Moreover, you need to make sure that your team members are always enthusiastic about the work they are doing. And, if you find some scope of improvement, you can arrange training sessions for them or swap their roles in a similar node.
Effective Communication and Documentation
Communication is a key factor for the success of every business domain. There may be times, when you get to know that your subordinates are rushing into so many tasks at once without even analyzing them thoroughly. Being a project manager, you need to be a problem solver. It means that you need to find out the challenges faced by your team members, and provide them with quick and reliable solutions. Always let your team mates know the issues immediately, once you spot them in any project, to save further discrepancies. Conversely, the proposal, additional tasks, methodologies and customer communication should be well documented for ensuring if the product is meeting the project specifications and deadlines.
Each and every project makes you learn new things. Hence, you need to make use of the knowledge that you gained in your last assignments to minimize the future failures of your existing project. In order to evaluate the success level of your project, you can also compare the planned return on investment (ROI) to the actual ROI. And, you need to ensure that deliverable should be thoroughly tested as per the milestones created on your project management tool. In other words, the deliverable should always come up to the expectations of your customers.
Last, but not the least, once the project is complete, you still need to ask for the final feedback from your customer, and make the required changes accordingly. Performing this action will not only make your customer contented, but also improvises the level of your organization’s goodwill, which lets you get more business. Here are