Time-connected billing
Recorded time is not automatically billable time.
Keep the approval, client rate and billing period between a time entry and the customer invoice.
14-day free trial, no card needed.Time-connected billing turns approved work records into customer invoice lines while retaining the person, client or project, date, rate, period and reviewer. Invoicera supports a simple time path and relevant work companions such as Jira. It does not replace a dedicated work-management system or decide whether every recorded hour is commercially billable.
Recognise the work
The hours exist. The billing decision does not.
A time report can be precise and still lack client authority, the correct rate, a billing period or an approval. Sending every recorded hour downstream moves an unresolved commercial decision into the invoice.
Continue with Solutions for the related decision.
- 01
The rate lives outside the entry
Hours have a person and date but not the client-specific billable rate.
- 02
Approval is assumed
Submitted or completed work is treated as billable without the required review.
- 03
Corrections arrive after drafting
A changed entry or excluded task has no controlled path into the current invoice.
How it works
Add the commercial decision between work and invoice.
A time entry becomes billing input only after the relevant client, rate, period and approval are known.
Continue with Jira companion for the related decision.
- 01
Collect the work
Bring relevant time from the simple tracker or a supported work companion with its source intact.
- 02
Approve the billing input
Confirm client, project, billable status, rate and period before preparation.
- 03
Create and review
Group supported entries into the outgoing invoice and retain corrections and reviewer decisions.
A practical decision rule
Time state and billing state are different.
Submitted, approved for delivery and approved for billing answer different questions; the invoice should use the last of those states.
Continue with project-based billing for the related decision.
Worked example
A 46-hour week with 38 billable hours
- Recorded
- 46 hours
- Internal or excluded
- 8 hours
- Approved billable
- 38 × $180
- Invoice input
- $6,840
Questions buyers ask
Know where this fits.
Each answer stands on its own, including the boundary of what Invoicera does and does not do.
When is time-connected billing a good fit?
Use time-connected billing when approved hours materially determine customer invoices and several people record, review or bill the work. Start with the actual source record, people and exception rather than a polished demonstration. The right fit should keep the amount, authority, current state and next action understandable when a normal input changes or a required detail is missing. Confirm the applicable plan and configuration before treating the example as your operating design.
What is outside the scope of time-connected billing?
Invoicera does not claim dedicated workforce planning, complex project delivery, utilisation management or automatic billability decisions. A page title does not extend the documented product scope or decide a legal, tax, financial or contractual conclusion. Keep the responsible delivery, payment, books and professional-review processes in their established systems, and verify any material assumption before it changes an invoice, customer balance or published commitment.
What should we test before choosing this path?
Test submitted, rejected, corrected and approved time across two client rates and one invoice period. Use a controlled billing record without real customer data and include one changed term, missing reference, partial amount or delayed decision. Ask a second reviewer to identify the current owner and next action without verbal guidance. Record any required integration, permission and plan limit as a pass-or-fail condition rather than assuming it from a general feature label.
How should the hand-off to another system work?
Jira or another supported work source can retain delivery work while Invoicera owns the billing-ready decision and invoice state. Name the object, direction, trigger, failure owner and authoritative system before implementation. A familiar vendor logo or exported file does not prove that every field or state is supported. Reconcile one small controlled batch first, retain the source evidence and keep ambiguous records open until a responsible reviewer resolves them.
What evidence should support the decision?
Use current official product information, a controlled workflow review and attributable customer evidence where available. Do not substitute invented outcomes, generic badges or an unverified screenshot for proof. Record the evaluation date, assumptions, required plan, limitations and decision owner so another reviewer can reproduce why the product path was accepted.
Start with the real billing case
Bring the schedule, exception or approval that is hardest to control.
See how Invoicera would run it without moving the ledger out of the system your finance team already uses.
Book a Demo