Time-Saving & Globally Compliant E-Invoicing Software

Invoicera is your ultimate solution for seamless e-invoicing, all-inclusive accounting, and easy IRP integration.

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RUN YOUR BUSINESS SMOOTHLY

Enhance Business Operations With A Comprehensive Compliant Solution

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E-Invoicing

Invoicera automates issuing e-invoices, saving you time, minimizing errors and getting faster payments.

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IRP Integration

Upload invoices directly to the IRP for validation and signing, reducing manual effort.

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E-Way Bills

Generate e-way bills easily – simply register as a GSP within Invoicera and enjoy easy goods transportation.

STAY COMPLIANT

Simplify E-Invoicing With Invoicera

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Global Compliance

Generate e-invoices and meet all compliance requirements for your business exceeding an annual turnover over ₹5 crore.

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Effortless E-Invoice Formatting

Automatically generate e-invoices following the latest GSTN guidelines with necessary details – supplier and recipient information, item descriptions, and tax amounts.

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Built-in Security and Validation

Ensure all e-invoices with a secure IRP-generated QR code and a digital signature, confirming their authenticity and legal standing.

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OPTIMIZE YOUR E-INVOICING WORKFLOW

Simplify Invoice Registration with Invoicera’s IRP Integration

Manage and submit your invoices to the Invoice Registration Portal (IRP) with our seamless integration process.

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Upload Auto-Validated Invoices To IRP

Invoicera automatically checks your invoices for errors and missing information before sending them to your IRP system, reducing manual errors by 95%.

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Track Your IRP Invoices At A Glance

Get real-time updates on invoice status with easy-to-understand tracking. Instantly see the status of Pushed, Cancelled, and Pending IRP invoices with intuitive icons.

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Get Faster Approvals With Automatic IRNs & QR Codes

Boost approval times by up to 50% with automatic generation of Invoice Reference Numbers (IRNs) and QR codes upon uploading invoices.

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Fix & Resubmit Rejected Invoices Quickly

Reduce processing delays by up to 40% with clear error notifications, allowing you to fix and resubmit rejected invoices promptly.

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GENERATE, UPDATE, AND CANCEL IN MINUTES

Streamline Logistics With Fast And Accurate E-Way Bill Generation

Invoicera takes only one click to empower your logistics invoicing workflow with its user-friendly platform.

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Generate E-Way Bills In One Click

Save your time and effort by creating e-way bills instantly with our simple interface.

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Automatically Identify When E-Way Bill Is Needed

Invoicera automatically detects when an e-way bill is required for your transactions.

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Auto-Validate Data Accuracy

Our system catches any mistakes or missing information before you submit your e-way bill.

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Update E-Way Bills In Real Time

Adjust e-way bill details through a simple interface, keeping your records accurate and up-to-date.

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EXPLORE ALL TEMPLATES

Pre-Designed and Customizable Invoicing Templates

All-in-one invoicing software to manage & track payments, expenses, bills & more.

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EASY AND QUICK PROCESS

How To Get Started With E-Invoicing

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Register Your Business

Register on the e-invoice portal. If already connected to the e-Way Bill system, begin uploading e-invoices directly.

Obtain API Credentials

Create API credentials for GST Suvidha Provider (GSP) with Fynamics Techno Solutions Private Limited.

Configure Portal Credentials

Enter your portal credentials into Invoicera for seamless integration.

Upload and Validate Invoices

Upload your invoices to the IRP and receive validated, signed e-invoices with IRN.

NO SECURITY COMPROMISES

Your Sensitive Information Stays Private And Secure

We use top technology so you don’t lose any data, keeping your confidential information totally secure.

Manage Your Enterprise Finances Seamlessly With Our E Invoicing Software

Encrypt Data From Unauthorized Access

  • Strong Encryption
  • Secure Storage
  • Controlled Access
E Invoicing Software For Seamless Invocing for Small Business

Maintain Security Standards With Audits

  • Proactive system assessments
  • Prompt security fixes
  • Continuous monitoring
E Invoicing Software For Freelancer, Now Send Payment Reminder to Your Clients Effortlessly

Control Access And Authorization

  • Restricted access
  • Defined user roles
  • Two-factor authentication

Do More With Integrations

Discover reliable payment integration gateways, offering diverse payment options tailored to your business needs.

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Use Cases

How can Invoicera Help your Business?

Ensure Precision in Time-Based Billing

Time-Based Billing

Perfect for consultants and service professionals. Accurately track time spent on projects and bill clients.

Accelerate Your Quote to Cash Cycle

Quote to Cash Platform

Experience a comprehensive Quote to Cash solution. Easily make quotes, manage orders, and handle your revenue.

Fortify Your Transactions Against Fraud

Fraud Protection

Keep your transactions secure using high-tech methods to prevent scams. This helps protect private customer information.

NUMBERS DEFINING US

Why Business Owners Love Invoicera

4M+

Active Subscribers and Counting

70%

Time Savings on Invoice Processing

10M+

Seamless Transactions

90%

Reduction in Manual Entry Errors

TESTIMONIALS

What Do Our Customers Say?

See how we make a difference.

"User-Friendly Software"

We compared a range of products for billing and invoicing, but Invoicera came out as the best! It's very easy to use. Highly recommended!

Invoicera
Dr Robert Slagter
B2B Marketing & Technological Agency
"Business Growth"

I have been using Invoicera for 5 years and have found it fantastic. I use Invoicera to manage my business, and the experience has been good. It's an easy-to-use software that I would recommend to everyone!

Invoicera
Dave Edworthy
Commercial Antennas
"Time-Saving Solution"

For my contracting business, I needed a solution to replace an outdated manual invoicing system. Invoicera made invoicing simpler and easier. Now, I spend less time on manual tasks and more time helping clients with their queries. It's incredibly intuitive invoicing software.

Invoicera
Jacob Davis
Consultant
"Quick & Efficient"

Invoicera has revolutionized our billing process at our digital marketing agency. It's quick, efficient, and incredibly user-friendly. Highly recommend!

Invoicera
Alexander Lipkin
CEO
"Reliable Solution"

As a web development firm, we needed a reliable invoicing solution. Invoicera has made invoicing a breeze, saving us valuable time. Excellent software!

Invoicera
Augustus Foth
CTO
"Powerful Results"

Our creative agency has been using Invoicera for over a year now. The intuitive interface and robust features have streamlined our billing operations. It's fantastic!

Invoicera
Alfonse Ferroni
Creative Head
INVOICING. ANYTIME. ANYWHERE

Invoicera: Your Invoicing Companion, Always by Your Side

Expand Your Business Beyond Boundaries. Create And Manage Global Clients From Everywhere.

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User Guide

Get Answers to Your Queries

We are here for your assistance. If you have any additional questions or queries, you can contact us at any time.

1. How is regular invoicing different from e-invoicing?

Regular invoicing means preparing and sending invoices on paper or through email as PDFs. It’s a tedious and time-consuming process that can lead to errors. E-invoicing, on the other hand, is fully digital. You create, send, and receive invoices electronically through a government or third-party portal. It reduces manual work, ensures compliance with regulations, and allows real-time tracking and reporting. E-invoicing also integrates smoothly with your other business systems, like ERP and accounting, making everything more efficient.

2. What's the difference between an e-invoice and an e-way bill?

An e-invoice is an electronic invoice in a specific format, verified through the Invoice Registration Portal (IRP). It’s used for documenting and monitoring business activities for tax and accounting purposes. An e-way bill, however, is required for transporting goods worth more than a certain amount to comply with GST laws. While e-invoices focus on the financial aspect, e-way bills ensure legal compliance for goods movement. E-way bills also include details like vehicle number and transporter ID, which e-invoices don’t have.

3. What is the e-Invoice Registration Portal (IRP), and how does it work?

The e-Invoice Registration Portal (IRP) is an online platform managed by the government. You upload invoices here to get them validated and issued an Invoice Reference Number (IRN). The IRP checks if the invoice details follow GST laws and provides the IRN and a digitally signed QR code. This way, the invoice is verified and validated before being sent to the recipient and the GST system. The IRP also shares invoice data with the GST and e-way bill systems, reducing duplicity and manual entry errors.

4. What is an Invoice Reference Number (IRN) and why is it important?

An Invoice Reference Number (IRN) is a unique number provided for every e-invoice as it undergoes the validation process of the IRP. The IRN feature allows for the uniqueness of every invoice and there is no question of duplication. In the context of GST, it is required to handle and verify the proper invoices for the input tax credits as per the tax laws. The IRN is also used to validate that the invoicing is authentic and legitimate. In the absence of an IRN, it cannot be considered a valid invoice in the context of GST, and the relevant transactions cannot take place in the GST system.

5. Is e-invoicing secure?

Electronic invoicing software solutions like Invoicera make safety a top priority to protect sensitive information.

  • Encryption: An e-invoicing platform uses encryption for invoices when sending them. This prevents unauthorized access and keeps data private.
  • Access Controls: Access is controlled through authentication. Like passwords and multi-step verification.
  • Compliance with Security Standards: E-invoicing solutions follow industry-standard security protocols. It helps to maintain a secure environment.

6. What should I do if I fail to issue an e-invoice?

If you don’t issue an e-invoice when you must do so, you can encounter several problems:

  • First, your invoice may not be accepted for GST purposes, which means you cannot claim an Input Tax Credit.
  • Additionally, you could be charged penalties according to the GST law rules.

To avoid these issues, it’s necessary to ensure all invoices are properly issued and approved by the IRP on time. You should also have a proper process in place for creating and verifying e-invoices so there’s less chance of non-compliance.

7. Does e-invoicing save cost?

E-invoicing can lead to huge cost savings for any business:

  • Reduced Paper and Printing Costs: E-invoicing stamps out physical printing. It results in saved costs of paper, ink, and printing equipment.
  • Lower Postage Costs: Electronic delivery completely kicks off paper-based invoices. This, in turn, reduces postage and related expenses.
  • Decreased Administrative Expenses: Automation reduces manual processing. It leaves less burden on the administration and accounting persons. It reduces extra labor costs and related overheads.
  • Quicker Payments and Improved Cash Flow: E-invoicing results in sending faster invoices. It makes it easier for the client to pay. And, earlier payments can improve your business cash flow.

8. What penalties can I face for issuing an improper invoice?

The consequences of issuing an improper or non-compliant invoice under the GST Act are quite serious and costly.

  • You may have to pay fines and interest for the tax amount that was evaded or under-declared.
  • Non-compliance may also lead to additional legal proceedings or an investigation by the tax authorities.
  • To avoid such penalties, ensure that all invoices are properly structured, contain the right information, and are validated by the IRP.
  • Having a good record-keeping and documentation system is also an effective way to avoid risks of non-compliance.

9. What types of transactions require e-invoicing?

E-invoicing applies to B2B and export transactions with a certain turnover threshold determined by the government. Initially, it was mandatory for organizations with a turnover of more than 500 crore INR, but gradually the required turnover limit has been decreasing. E-invoicing also includes supplies to SEZs (Special Economic Zones) and deemed exports. To know if your transactions fall under the requirement of e-invoicing, you should always stay updated with the current regulations. E-invoicing is also applicable to credit notes, debit notes, and other documents as allowed under GST laws.

KNOW YOUR QUERIES
Frequently Asked Questions

Is it necessary to generate the IRN?

Yes, IRN generation is vital for e-invoices. Every e-invoice generated has an Invoice Reference Number or IRN that ensures its validity & checks in compliance with regulations.

Can I generate IRNs in bulk?

Absolutely! The bulk generation of IRNs is a straightforward process that serves as a boon for businesses handling large invoices.

How do I know if the IRP has approved my invoice?

The user will receive a digitally signed JSON, IRN, and QR code. This indicates the approval from the IRP.

Do I need to print a PDF of my e-invoice?

Though printing a PDF for an e-invoice is solely up to the user, acquiring & sharing a hard copy fosters transparency between a client & business.

Can the IRP reject my submitted e-invoice?

Yes, the IRP can reject the invoice. This usually happens when an invoice fails to comply with the required format or contains errors. Users can file their invoices again after removing errors.

Do I need to print the QR code on my invoice?

The QR code on an invoice is its identity. It generally contains prime details of the invoice that help in further verification. Hence, printing the QR code on the invoice is mandatory.

As an importer, do I need to generate IRNs?

Yes, importers must generate IRNs for invoices. This ensures that all invoices, irrespective of their types, are rightly documented & comply with e-invoicing regulations.

What happens if I miss generating the IRN?

Failing to generate the IRN for an invoice can prevent it from being recognized under GST laws. Furthermore, it could lead to:

  • Inability to recover tax credit
  • Contractual disputes with customers
  • Penalty for non-compliance 

Thus, linking the invoice process to the IRP is necessary to generate the IRN automatically. Periodic auditing can help identify that all invoices go through the right channels & IRNs are issued whenever required.

If my business has both B2B and B2C transactions and makes more than 500 crores, do I need to generate and print QR codes on both B2B and B2C invoices?

A business or organization having a turnover of more than 500 crores, e-invoicing becomes important for all B2B transactions. Invoices for such transactions must have the QR code generated by the IRP. 

Though according to e-invoicing rules, it is not necessary to include a QR code for B2C transactions, some businesses might include it to maintain transparency. Producing a QR code for B2C transactions is advisable to enable e-transactions. Businesses must follow the existing GST regulations to keep an eye on potential changes in rules.

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