Time-Saving & Globally Compliant E-Invoicing Software

Invoicera is your ultimate solution for seamless e-invoicing, all-inclusive accounting, and easy IRP integration.

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RUN YOUR BUSINESS SMOOTHLY

Enhance Business Operations With A Comprehensive Compliant Solution

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E-Invoicing

Invoicera automates issuing e-invoices, saving you time, minimizing errors and getting faster payments.

Reduce Manual Errors By Implementing Our E Invoicing Software Solutions

IRP Integration

Upload invoices directly to the IRP for validation and signing, reducing manual effort.

Save The Environment By Tailoring Our E Invoicing Software Solution

E-Way Bills

Generate e-way bills easily – simply register as a GSP within Invoicera and enjoy easy goods transportation.

STAY COMPLIANT

Simplify E-Invoicing With Invoicera

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Global Compliance

Generate e-invoices and meet all compliance requirements for your business exceeding an annual turnover over ₹5 crore.

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Effortless E-Invoice Formatting

Automatically generate e-invoices following the latest GSTN guidelines with necessary details – supplier and recipient information, item descriptions, and tax amounts.

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Built-in Security and Validation

Ensure all e-invoices with a secure IRP-generated QR code and a digital signature, confirming their authenticity and legal standing.

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OPTIMIZE YOUR E-INVOICING WORKFLOW

Simplify Invoice Registration with Invoicera’s IRP Integration

Manage and submit your invoices to the Invoice Registration Portal (IRP) with our seamless integration process.

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Upload Auto-Validated Invoices To IRP

Invoicera automatically checks your invoices for errors and missing information before sending them to your IRP system, reducing manual errors by 95%.

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Track Your IRP Invoices At A Glance

Get real-time updates on invoice status with easy-to-understand tracking. Instantly see the status of Pushed, Cancelled, and Pending IRP invoices with intuitive icons.

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Get Faster Approvals With Automatic IRNs & QR Codes

Boost approval times by up to 50% with automatic generation of Invoice Reference Numbers (IRNs) and QR codes upon uploading invoices.

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Fix & Resubmit Rejected Invoices Quickly

Reduce processing delays by up to 40% with clear error notifications, allowing you to fix and resubmit rejected invoices promptly.

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GENERATE, UPDATE, AND CANCEL IN MINUTES

Streamline Logistics With Fast And Accurate E-Way Bill Generation

Invoicera takes only one click to empower your logistics invoicing workflow with its user-friendly platform.

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Generate E-Way Bills In One Click

Save your time and effort by creating e-way bills instantly with our simple interface.

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Automatically Identify When E-Way Bill Is Needed

Invoicera automatically detects when an e-way bill is required for your transactions.

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Auto-Validate Data Accuracy

Our system catches any mistakes or missing information before you submit your e-way bill.

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Update E-Way Bills In Real Time

Adjust e-way bill details through a simple interface, keeping your records accurate and up-to-date.

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EASY AND QUICK PROCESS

How To Get Started With E-Invoicing

Sign Up Now And Easily Start Your E Invoicing Journey

Register Your Business

Register on the e-invoice portal. If already connected to the e-Way Bill system, begin uploading e-invoices directly.

Obtain API Credentials

Create API credentials for GST Suvidha Provider (GSP) with Fynamics Techno Solutions Private Limited.

Configure Portal Credentials

Enter your portal credentials into Invoicera for seamless integration.

Upload and Validate Invoices

Upload your invoices to the IRP and receive validated, signed e-invoices with IRN.

NO SECURITY COMPROMISES

Your Sensitive Information Stays Private And Secure

We use top technology so you don’t lose any data, keeping your confidential information totally secure.

Manage Your Enterprise Finances Seamlessly With Our E Invoicing Software

Encrypt Data From Unauthorized Access

  • Strong Encryption
  • Secure Storage
  • Controlled Access

E Invoicing Software For Seamless Invocing for Small Business

Maintain Security Standards With Audits

  • Proactive system assessments
  • Prompt security fixes
  • Continuous monitoring

E Invoicing Software For Freelancer, Now Send Payment Reminder to Your Clients Effortlessly

Control Access And Authorization

  • Restricted access
  • Defined user roles
  • Two-factor authentication

Use Cases

How can Invoicera Help your Business?

Easily Send Invoices Based on The Duration The Service is Used With Our E Invoicing Software

Time-Based Billing

Perfect for consultants and service professionals. Accurately track time spent on projects and bill clients.

Send Quotations To Your Client In The Best Way With Our E Invoicing Software

Quote to Cash Platform

Experience a comprehensive Quote to Cash solution. Easily make quotes, manage orders, and handle your revenue.

Protect Your Transaction From Frauds With Our Secured E Invoicing Software

Fraud Protection

Keep your transactions secure using high-tech methods to prevent scams. This helps protect private customer information.

INVOICING. ANYTIME. ANYWHERE

Invoicera: Your Invoicing Companion, Always by Your Side

Expand Your Business Beyond Boundaries. Create And Manage Global Clients From Everywhere.

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User Guide

Get Answers to Your Queries

We are here for your assistance. If you have any additional questions or queries, you can contact us at any time.

1. How is regular invoicing different from e-invoicing?

Regular invoicing means preparing and sending invoices on paper or through email as PDFs. It’s a tedious and time-consuming process that can lead to errors. E-invoicing, on the other hand, is fully digital. You create, send, and receive invoices electronically through a government or third-party portal. It reduces manual work, ensures compliance with regulations, and allows real-time tracking and reporting. E-invoicing also integrates smoothly with your other business systems, like ERP and accounting, making everything more efficient.

2. What's the difference between an e-invoice and an e-way bill?

An e-invoice is an electronic invoice in a specific format, verified through the Invoice Registration Portal (IRP). It’s used for documenting and monitoring business activities for tax and accounting purposes. An e-way bill, however, is required for transporting goods worth more than a certain amount to comply with GST laws. While e-invoices focus on the financial aspect, e-way bills ensure legal compliance for goods movement. E-way bills also include details like vehicle number and transporter ID, which e-invoices don’t have.

3. What is the e-Invoice Registration Portal (IRP), and how does it work?

The e-Invoice Registration Portal (IRP) is an online platform managed by the government. You upload invoices here to get them validated and issued an Invoice Reference Number (IRN). The IRP checks if the invoice details follow GST laws and provides the IRN and a digitally signed QR code. This way, the invoice is verified and validated before being sent to the recipient and the GST system. The IRP also shares invoice data with the GST and e-way bill systems, reducing duplicity and manual entry errors.

4. What is an Invoice Reference Number (IRN) and why is it important?

An Invoice Reference Number (IRN) is a unique number provided for every e-invoice as it undergoes the validation process of the IRP. The IRN feature allows for the uniqueness of every invoice and there is no question of duplication. In the context of GST, it is required to handle and verify the proper invoices for the input tax credits as per the tax laws. The IRN is also used to validate that the invoicing is authentic and legitimate. In the absence of an IRN, it cannot be considered a valid invoice in the context of GST, and the relevant transactions cannot take place in the GST system.

5. Is e-invoicing secure?

E-invoicing systems like Invoicera make safety a top priority to protect sensitive information.

  • Encryption: They use encryption for invoices when sending them. This prevents unauthorized access and keeps data private.
  • Access Controls: Access is controlled through authentication. Like passwords and multi-step verification.
  • Compliance with Security Standards: E-invoicing software follows industry-standard security protocols. It helps to maintain a secure environment.

6. What should I do if I fail to issue an e-invoice?

If you don’t issue an e-invoice when you’re supposed to, there can be problems. First, your invoice may not be accepted for GST purposes, which means you cannot claim an Input Tax Credit. Additionally, you could be charged penalties according to the GST law rules. To avoid these issues, it’s necessary to ensure all proper invoices are issued and approved by the IRP on time. You should also have a proper process in place for creating and verifying e-invoices, so there’s less chance of non-compliance.

7. Does e-invoicing save cost?

E-invoicing can lead to huge cost savings for any business:

  • Reduced Paper and Printing Costs: E-invoicing stamps out physical printing. It results in saved costs of paper, ink, and printing equipment.
  • Lower Postage Costs: Electronic delivery completely kicks off paper-based invoices. This, in turn, reduces postage and related expenses.
  • Decreased Administrative Expenses: Automation reduces manual processing. It leaves less burden on the administration and accounting persons. It reduces extra labor costs and related overheads.
  • Quicker Payments and Improved Cash Flow: E-invoicing results in sending faster invoices. It makes it easier for the client to pay. And, earlier payments can improve your business cash flow.

8. What penalties can I face for issuing an improper invoice?

The consequences of issuing an improper or non-compliant invoice under the GST Act are quite serious and costly.

  • You may have to pay fines and interest for the tax amount that was evaded or under-declared.
  • Non-compliance may also lead to additional legal proceedings or an investigation by the tax authorities.
  • To avoid such penalties, ensure that all invoices are properly structured, contain the right information, and are validated by the IRP.
  • Having a good record-keeping and documentation system is also an effective way to avoid risks of non-compliance.

9. What types of transactions require e-invoicing?

E-invoicing applies to B2B and export transactions with a certain turnover threshold determined by the government. Initially, it was mandatory for organizations with a turnover of more than 500 crore INR, but gradually the required turnover limit has been decreasing. E-invoicing also includes supplies to SEZs (Special Economic Zones) and deemed exports. To know if your transactions fall under the requirement of e-invoicing, you should always stay updated with the current regulations. E-invoicing is also applicable to credit notes, debit notes, and other documents as allowed under GST laws.

KNOW YOUR QUERIES

Frequently Asked Questions

Is it necessary to generate the IRN?

Yes, generating the Invoice Reference Number (IRN) is mandatory for e-invoices. The IRN is a unique identifier for each invoice, ensuring its validity and compliance with regulations.

Can I generate IRNs in bulk?

Yes, you can generate IRNs in bulk. This is especially useful for businesses that need to process a large number of invoices. Most e-invoicing systems support bulk generation of IRNs to streamline the process.

How do I know if the IRP has approved my e-invoice?

Once the IRP approves your e-invoice, you will receive a digitally signed JSON with the IRN and a QR code. This indicates that your e-invoice has been successfully validated and registered.

Do I need to print a PDF of my e-invoice?

Printing a PDF of the e-invoice is not mandatory. However, having a printed copy can be useful for your records or for sharing with customers who prefer physical documents.

Can the IRP reject my submitted e-invoice?

Yes, the IRP can reject an e-invoice if it does not comply with the required format or if there are errors in the data. You will need to correct any issues and resubmit the invoice for approval.

Do I need to print the QR code on my invoice?

Yes, the QR code generated by the IRP should be printed on the invoice. The QR code contains key invoice details and allows for easy verification of the e-invoice’s authenticity.

As an importer, do I need to generate IRNs?

Yes, importers are required to generate IRNs for their invoices. This ensures that all invoices, regardless of the transaction type, are properly documented and compliant with e-invoicing regulations.

What happens if I miss generating the IRN?

If you fail to generate an IRN, your invoice will not be recognized as valid under GST law. This can result in several challenges, including the inability to recover input tax credit, contractual disputes with customers, and fines for non-compliance. Linking your invoicing process to the IRP is important to automatically generate IRNs and verify the validity of the invoices you have issued. Regular audits and checks can also help ensure that all invoices go through the right channels and that IRNs are issued where necessary.

If my business has both B2B and B2C transactions and makes more than 500 crores, do I need to generate and print QR codes on both B2B and B2C invoices?

E-invoicing is compulsory for B2B transactions where the business turnover is over 500 crores, and every such invoice should contain a QR code developed by the IRP. As for B2C transactions, generating and printing QR codes is not mandatory under the e-invoicing rules; however, some businesses might prefer to implement this for convenience. For B2C transactions, it is advisable to produce a Dynamic QR Code on the invoice to enable e-transactions. However, it is recommended to follow the current GST standards, as more changes may be made in the future.

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