Tips For Digital Agencies To Simplify Their Invoicing Process

Life in a digital agency is faster than any bullet train in the world. Managing a successful digital agency requires great organisational skills, advanced multi-tasking abilities and an exceptional attention to details. Apart, from the creative blood that flows into the agency, there is also some cash flow boosting each one of you to do better. The flairy thoughts need to be streamlined and the frame should be good enough to help you have an easy rotation of cash. Just like any other company in the world, a digital agency also needs its business activities defined and managed efficiently.

Here are some tips to manage your invoicing process in a simplified way and focus on your core business with invoice software for digital agencies:

Integrate Time Tracking and Invoicing

As a service provider it becomes really challenging to send out accurate bills for the hours worked on a project. Using an invoice software for digital agencies helps you track the hours worked on a project and directly convert these into invoices clearly helps you solve this problem. A single tool that helps you take care of the project productivity, on-time delivery, billing and payments is what you want.

 

Automate Invoice and Payment Generation

 

As an Agency owner, you are extremely worried about the speed at which invoices are being sent out. There are lots of invoices that get delayed from your end that can be really frustrating. You need to ensure that you are using the right invoice software for digital agencies that can schedule and automate your invoices and send them to your client mailbox in a timely manner.  This in turn would increase the chances of the invoice being cleared on time.

 

Read More: How To Avoid Late Payments Issue For A Healthy Cash Flow?

 

Track Invoices and Payments

 

With a large number of clients, it becomes really difficult to track invoices, in a timely manner.  An invoice software for digital agencies ensures that each of the invoices can be reviewed, to understand the exact status – Viewed, Paid, Due etc. This ensures timely and necessary action on the said invoices.

 

Personalised Client Portal

Agency billing software

Sharing the statement of accounts to the client, on a regular basis can be a big hassle. A system that helps the client to view the invoices, as and when required, would be really helpful. This would help you focus on your business while the client gets all the required information easily.

Invoice Ageing Reports

 

Since many of the clients in the Agency business enjoy a credit period, it is very important to analyse the aging reports of invoices. This helps in getting an understanding of the average age of client invoices and take necessary action.  You can ensure that the average age of invoices goes down, by revising your payment policies and insisting on earlier payments.

Expense Management and Billing

 

It is extremely important to manage your expenses well, while you are running an Agency. Having an expense policy in place, helps in controlling the expenses and making sure that your staff members are recording only genuine expenses. Besides that, you need to use a billing solution that easily converts your billable expenses into invoices.

Simplifying the Payment Process

 

Many a times payments get delayed purely because of complicated processes. Manual collection of cheques can become a big hassle because of additional resource allocation for coordination etc. A simplified online payments system with a click on the invoice, helps the client to conveniently pay up before the due date. This not only solves the problem of delayed payments to a great extent, but also helps in improving the relationship with the client.

Also Read: How to overcome the major challenges of Digital Agencies?

ABOUT INVOICERA

 

Invoicera , the customized invoice software for digital agencies is a wholesome package that helps you streamline your entire business activities and cash flow intact. The 13+ years old invoice software for digital agencies is a complete package to cater to every aspect of business finances. From invoicing to tracking expenses or managing staff, every single business aspect can be managed efficiently. 30+ online payment gateways helps receiving payments from the global clientele hassle free and cash flow super smooth.

 

Agency billing software

 

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Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronica for your invoicing requirement.

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