Many aspects matter for a smooth-running cash flow, and one of them is billing. If done manually, it consumes a lot of time, and automation can make this billing process more efficient.
Thus, the tech market offers many invoicing tools to make the job easy, and Zoho Books is one of them.
Zoho Books is an India-based software that almost covers all the invoicing features, but there are people who are searching for alternatives.
This blog will cover the nine best Zoho Invoice alternatives in 2025.
Let’s move forward to why we need Zoho alternatives and the list of invoice tools we have made for you:
Why Look for Zoho Invoice Alternatives?
Even the best technology has shortcomings. So, assuming this, we consider that you know the limitations of Zoho. And hence, you might have faced the following challenges:
- Limited advanced features like in-depth reporting, workflow automation, and integrations
- Restricted multi-user access and industry-specific solutions
- Lack of customizable template designs
- Rigid with invoicing
What features make an invoicing tool a good choice?
Let’s discuss that also before moving to the list.
Features to Prioritize in Online Invoice Software
1. Custom Templates
The tool must have different template options to create unique invoices as per their brand. Well, that plays a good role in showcasing professionalism.
2. Automation
Automation is a must! Be it recurring invoices, payment reminders, or late fee calculations, all must be automated processes to save time.
3. Integrations
Without integrations, the tool is not efficient. As an invoicing tool, it must integrate with data-based tools like accounting, CRMs, etc.
4. Multi-Currency Support
A tool without multi-currency support is a waste. To cater to global clients, online invoicing software should support features like multi-currency invoicing and automated currency conversion.
5. Expense Tracking
One should have a record of all expenses. Thus, the expense tracking feature is another one that should be there.
6. Reporting
Importance of reports? They help your business know where there is a need for improvement. So, reporting and analytics is another important feature.
7. Mobile App
Managing invoicing from wherever you are is the most comfortable thing to do for any finance or accounting manager. Therefore, this feature is also required in any invoicing tool.
Top Zoho Invoice Alternatives
1. Wave
Wave offers free invoicing and accounting software built for small businesses and freelancers. It combines essential financial tools with automated features to handle daily transactions and payments.
Features
- Unlimited invoicing with custom branding
- Auto-recurring billing setup
- Real-time payment tracking dashboard
- Mobile receipt scanning and storage
- Multi-currency transactions
- Automated reminder system
- Bank transaction syncing
- Financial reporting tools
Pros
- Free core features
- User-friendly interface
- Reliable customer support
Limitations
- Limited features in free version
- Processing fees for payments
Pricing
Pro plan at $16/month
2. Invoicera
Invoicera provides comprehensive invoicing solutions suitable for businesses of all sizes. It focuses on payment management and automated billing processes.
Features
- Automated recurring billing system
- Multi-currency payment processing
- Late fee calculator
- Real-time payment tracking
- Purchase order management
- Custom client portal
- Tax compliance automation
- Estimate generator
- Multiple payment gateway options
- Analytics dashboard
Pros
- Extensive feature set
- Strong automation capabilities
- Multiple currency and language support
Limitations
- A little complex interface
Pricing
Starting at $15/month
3. Freshbooks
FreshBooks delivers cloud-based accounting software that focuses on simple invoicing and expense tracking. It targets small businesses and freelancers with straightforward financial management needs.
Features
- Quick invoice generator and sender
- Auto payment collection system
- Real-time expense tracker
- Time tracking tools
- Project cost monitoring
- Client portal access
- Multi-app integration support
- Automated late payment reminders
- Double-entry accounting
- Mobile receipt capture
Pros
- Easy-to-use interface
- Excellent mobile app
- Strong time-tracking features
Limitations
- Limited users per plan
- Higher pricing tiers
Pricing
Plus plan at $18/month
4. Quickbooks
QuickBooks delivers comprehensive accounting software with robust invoicing capabilities. It serves businesses of all sizes with integrated financial management tools.
Features
- Custom invoice creator
- Automated bill payments
- Expense categorization
- Tax calculation tools
- Financial report generator
- Bank account sync
- Inventory tracking
- Vendor management
- Mobile receipt capture
Pros
- Comprehensive accounting features
- Strong reporting capabilities
- Wide integration options
Limitations
- Higher pricing structure
- Complex for beginners
Pricing
Plans from $29/month
5. Square Invoices
Square Invoices is a billing platform with real-time payment tracking. It combines payment processing with customizable invoicing tools for efficient business operations.
Features
- Multiple payment method options
- Real-time invoice tracking dashboard
- Custom invoice branding tools
- Automated recurring billing setup
- Deposit collection system
- Custom field additions
- Payment status monitoring
- Mobile payment acceptance
Pros
- Intuitive interface
- Fast payment processing
- Strong mobile capabilities
Limitations
- Higher transaction fees
- Limited accounting features
Pricing
3.3% + 30¢ per online card payment
6. HoneyBook
HoneyBook combines project management with invoicing in one platform. It targets independent businesses and freelancers who need an all-in-one solution.
Features
- Branded invoice creator
- Multiple payment plan options
- Automated payment reminders
- Project workflow tools
- Client communication portal
- Contract management system
- Payment tracking dashboard
- Integration capabilities
Pros
- Complete business management
- Professional templates
- Strong automation features
Limitations
- Limited third-party integrations
- Basic accounting features
Pricing
Starts at $19/month
7. Invoice Simple
Invoice Simple provides straightforward invoicing tools for small businesses. It focuses on mobile invoicing with secure data storage and multiple payment options.
Features
- Multi-currency transaction support
- Expense tracking tools
- Automated estimate conversion
- Custom invoice template library
- Recurring billing system
- Inventory control dashboard
- Tax calculator
- Client database manager
Pros
- Strong mobile features
- Global payment support
- Cloud backup system
Limitations
- Basic web interface
- Limited free options
Pricing
Starting at $6.99/month
8. Xero
Xero delivers comprehensive online accounting with strong invoicing capabilities. It serves growing businesses with integrated financial management and extensive app connections.
Features
- Smart invoice generator
- Automated payment alerts
- Multi-bill payment system
- Real-time financial dashboard
- App integration hub
- Mobile payment tools
- Expense tracker
- Bank reconciliation
Pros
- Extensive integration options
- Strong reporting tools
- Complete accounting features
Limitations
- Higher pricing tiers
- Complex for new users
Pricing
Starting at $35/month
9. Invoicely
Invoicely offers a free-to-start invoicing platform with multilingual support. It serves freelancers and small businesses with basic invoicing needs.
Features
- Multi-language invoice creator
- Automated payment reminders
- One-click estimate conversion
- Transaction history tracker
- Custom branding tools
- Client portal access
- Multi-currency support
- Account statement generator
Pros
- Free starter plan
- Simple interface
- Multiple language support
Limitations
- Limited advanced features
- Basic reporting tools
Pricing
Free plan available, paid plans from $9.99/month
Switching To A Zoho Invoice Alternative
Thinking that switching to a new invoicing tool is a daunting task?
Well, that’s not! A simple guide discussed below will help you overcome your fear of switching to Zoho’s alternative:
Assess Your Needs
Start by identifying the pain points you face with Zoho Invoice. Whether it’s limited integrations, lack of automation, or scalability issues, make a checklist of features you need in your new invoicing software.
Export Your Data
Safeguard your existing records by exporting client details, invoices, payment histories, and any other essential data from Zoho Invoice. Most invoice tools similar to Zoho Invoice allow easy data import options for a hassle-free migration.
Configure the New Software
Set up your account, customize templates, integrate necessary tools like CRM or accounting software, and enable automation features for a seamless experience.
Train Your Team
Ensure your team is familiar with the new system by providing them with tutorials or demos. Most platforms offer customer support to assist during the learning curve.
Test the System
Run a few test invoices to check for errors and ensure all features are functioning correctly. Address any issues before going live.
Conclusion
Zoho Invoice is an established name, but its shortcomings compel businesses to look for another option. Whether you require high-level automation, additional reports, or industry-type invoices, you will find your perfect match in Invoicera, FreshBooks, and QuickBooks.
Assess the better options, rank the aspects that are critical to the business, and move to a new solution seamlessly.