Tag - invoice management software

5 Ways to Manage Small Business Invoicing Easily

Invoicing has always been an integral part of every business. Therefore, it’s important for every business, whether small or big, to manage their business bills well. As we all know that every business wants to be paid on time, but your minor act of negligence in invoicing can give rise to innumerable problems and hence leading to your poor cash flow. Invoicing process can be tedious as it requires dealing with the records of innumerable clients, their transactions, previous records, credit details and so on.

The best way to manage invoices is by adopting a strategy to generate, send, and keep track of your business invoices. There are several invoicing tools available in the market to choose from as per your specific needs. This not only saves your time but also save your mental and physical effort spent in making bills. Moreover, it’s wise to seek advice or tips to buy the best invoicing software for small business from experts when in doubt.

Invoicera has turned out to be the most reliable billing software for small business. It helps you manage your business invoices in a simple and systematic manner. It has many features to ease the process of your business invoice management and hence making them efficient and effective.

Invoicera has more than 3 million users, and it takes pride in providing its indubitable services to over 60 enterprise customers since 2004.

Here are the Top five ways to manage your invoices at your convenience in an efficient manner:


1. Be aware of the payment schedule

You must have a clear payment schedule depends on the type of project you are working on. You should decide how much you will be paid and when. When having small projects, you must send an invoice for the services you have provided. To ease your understanding, we have given you three invoice schedules to adopt:

Interim invoice

It tends to happen that many clients with small financial capability don’t want to pay at once and look for ways to save money when starting a business. They ask for the payments to be segmented into small installments at particular billing intervals. These intervals are usually based on the elapsed time or when some parts of a project are done. At the end of the project, clients often ask for a final invoice summarising all the previous billing details.

Final invoice

To outline the overall project work, you can send a final invoice at the end of the project that’s been completed ensuring that you have also sent interim invoices. Details must be mentioned, if those interim invoices have been paid, and you should make a list of the pending final amount. Despite being fully paid, it’s a good practice to send a final invoice clearing all the dues. All these are managed very conveniently and systematically when you go for the best invoice software for small business.

Recurring invoice

Recurring invoice is the ideal strategy to adopt, as it ensures that you have a healthy cash flow. You can have a recurring invoice automatically-generated with the best invoice software for small business if working with the same clients for long, and it will automatically bill the expected payment schedule. Having so, you and your clients will come to terms with a billing interval (weekly or monthly), in which the bill will be generated automatically at the set interval. It will become a part of the client’s routine, thus making them pay on time and faster.


2. Use of Digital Payment System



The invoicing software for small business offers online invoicing and payment collection which is mandatory for every business in this modern era. With this, invoices can be sent in the mail, and you can easily accept payment with the different payment gateways available with Invoicera.

Ultimately, it will save you time and money when it comes to billing your customers. Moreover, all is stored safely on a single platform, not requiring any files.


3. Not Using Papers for Invoicing

Online Invoicing is the ideal way to keep invoices safe. It’s advised to go for the best invoice software for small businesses to get it done quickly. This invoice management software will allow you to run your whole business and have a healthy cash flow. There are innumerable famous invoices tools like Invoicera, which can help you manage your business invoices. Therefore, you should choose one after a thorough research as per your specific business needs and budget.

Moreover, paper invoices are not only a headache for you, but they are also a nuisance for your customers. It’s almost impossible to properly keep track of all the details like we have sent the invoice or not, or the bill has been paid or not when banking on papers. Therefore, you must choose the paperless invoicing.


4. Not paying attention to delays

best small business invoice software

The manual process is prone to human error hence avoiding some mistakes can help them get paid faster. Two most common ones are given below:

They must be clear on the terms

It is ethical to lay down your terms and conditions well in advance in order to avoid any conflict in the future. These include the payment intervals, the projected budget, and any other clause protecting it. You must ensure that your clients sign the agreement to allow them to have a physical copy to avoid any issue.

Always contact the right person

Whenever you work for a client, you must make sure that you know very well who will pay your bills. Many times, the person you are in contact with can’t access the funds of the company. In such cases, troubles emerge, so you must send the invoice to the authorized person to ward off unnecessary delays or confusion.


5. Handling the sent invoices

Sometimes, you need to make changes in the invoices sent already. For this purpose, Invoicera, known as the best invoice software for small business, can help you very well with managing those invoices sent before. And, you can make the changes required in the current time by using the software.


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Let’s wrap up

Invoicing and billing process has to be easy. It’s a widely-known fact that some clients will always have more problems than others, but you should adopt a problem-solving strategy, which hits the right target. Having said all this, we advise you to use the above-mentioned strategies to manage the bills of your small businesses.

The finest way to manage is to be dependent on modern billing software for a small business like Invoicera. This robust invoice management software helps its users lessen the payment cycle duration and get paid quickly.

Moreover, this software keeps track of each and every invoice and penny pending from the client’s side and analyze the detailed financial reports at lightning speed. Having so, you will be able to have a clear idea of the status of your clients regarding payments, thus having a strong and pleasant relationship with them by using an efficient small business billing system.


Small Business Billing Software

Online Billing Software: Ideal Choice for Small Businesses


In the big business-centric nation like the U.S., entrepreneurs contribute a lot to economic growth and job availability. Small Business Administration of US notes that 99.7% of employer firms situated in the country consists of small business owners. However, the new babies in the industry often face difficulties with financial terms, activities and are not much aware of the know-how of the industry. Fortunately, the U.S. government makes sure to help and educate its talented citizens to start their new ventures and basic business terms. Professional training opportunities, accounting guides, and seed funding possibilities are all you should learn beforehand.

Having fundamental bookkeeping skills and financial management can help you track income, file future taxes and pave way for business success. A quick tip here lies with using a small business billing software. It acts as a supplement to boost your business finances and invoicing.

Here are some of the characteristics that the online billing software for small business should have:




You needn’t be an accountant to understand billing software for small business. Look for an interface that resembles the traditional manual invoicing but has better user experience than that of paper invoicing. The more familiar you are with the layout, the easier it’ll be.


Internet and e-commerce friendly:
Online billing software for small business helps you conduct most of your invoicing activities automatically, saving your business time. You can get paid online with more than 30 online payment gateways associated with Invoicera. The same holds utmost importance when you’re running an online business.
small business invoicing

Online and offline integration:


Make sure your small business billing software integrates with your basic programs such as Word, Excel, etc.

Useful Report Generation for analysis:


A billing software for a small business like Invoicera helps you automatically generate financial reports like expense, income, employee productivity, etc. this easy report generation helps you easily analyze business productivity.

Generate invoices and docs in multiple formats: Make sure the billing solution for small business lets you send invoices in multiple formats like HTML, PDF, CSV, etc. This ensures that compatibility issues are eradicated.


Your plans are never to stay stagnant in your business, choose the software that has the capability to grow with your business. A billing solution for the small business like Invoicera grows with your business by offering different customization at each step.






The automated billing and invoice process with small business billing software can result in savings of 50-80% as compared to manual invoicing. Automation speeds the work that drives the business forward. The business process automation increases the ROI, minimizes operational costs, maximize productivity and improve client relations.

The automation processes enable to reduce transaction costs, receive early payments and eliminate routine tasks. The rapid integration consolidates information from any back-end for control, visibility and process performance. The online billing software for small business can help improve your efficiency, cut costs and supports closer supplier relationships.

Also, the Mobo App can easily be downloaded to your Android devices and iOS Phones to access unlimited invoicing support for better and faster decisions on the go. When it comes to payments, digital payments helps to deliver customized digital payment solutions for both customers and business accounts across channels. Invoicera integrated with 25+ global payment solutions that are right for your business.

small business billing software runs more smoothly, just make your business come out of the shadows today!



High-quality software must be reliable, easily maintainable, easy to operate and should meet the functional requirements of its domain. I would be wrong to say that these are the only features that best invoicing software for small business should have. But certainly, these are some of the highlights of standout online invoicing software. These guidelines will help in selecting appropriate software that will mitigate your billing woes.
Keep a close eye on business financials with Invoicera. It is easy, no software installation necessary. Just connect to Invoicera as you go. You’ll be up and running quickly with easy up gradation, no hardware and software investment and more. Implementing online billing software can help companies to optimize their working capital and continue running healthy business operations.





12 Tips For Simplified Online Invoice Management for businesses

online invoice management

Every time a business sells goods or services, it is important to send invoices and receive payments for the same. The importance of invoice and payment management grows with the number of clients the business has. Most businesses, even though profitable, suffer from improper cash flow and invoice management. This poses huge challenges for business growth and expansion.

Here are some important tips on Online Invoice management for managing your business more effectively. Read More

How Online Invoicing Simplifies Your Freelancing Business ?

Over the last few years, freelancing has become an attractive career option for many. A freelancer is one who works independently on temporary contracts rather than for a long-term employer. They can work for multiple clients at the same time and essentially sell their services to the highest bidder. Writing, designing, marketing are some of the areas where a large number of workers have turned freelancers in the recent years.

Freelancers can both work part-time or full-time and usually get paid on a project basis without any fixed monthly remuneration.

Freelancing is all about multitasking. A freelancer needs to wear the hat of a sales person, contact point, and accountant apart from the work which they would have to do. Billing and invoicing to the concerned client is one of the most important activities for a freelancer.

Benefits of Online Invoicing To Freelancers

1. Professional Look

online invoicing software for freelancers

In the freelancing industry you always need to make a strong marketing campaign be it with the emails you write or the invoice that you send. A professional looking invoice speaks volumes about you. With online tools you would be able to create invoices that grab the attention of your clients. These tools allow you to customize the appearance of your invoice where you can add your logo or a slogan.

2. Automates the Process

Online invoicing software

In a tech savvy world automation directly adds to your productivity. Manually creating invoices is a thing of the past. These tools allow you to completely automate the task of creating and sending invoices automatically.

3. Saves Time

Online Invoicing

Generating invoices manually is a very time intensive task. When we are talking of creating invoices for several clients it can take away a lot of your productive time. Using online invoicing tools, you can save a lot of your quality time as most of the tasks would be automated. All that you need to do is feed the data and the invoice would be generated immediately.

4. Standardization


Invoicing software

As mentioned above you always need to make a strong impression in the minds of the clients. These tools would allow you to standardize all the invoices and add unique numbers to them. A standardized invoice would make the client immediately take note of your services.

5. Project Management

Best online invoicing

Invoicing tools not only help in billing and invoicing but they also act as project management and time tracking tools. You would be able to keep track of the progress with each project and also provide accurate information on the completion dates to your clients.

6. Reduce Errors

Sending an erroneous invoice can hurt your name in the market. Manually creating invoices increase the chances of potential errors. It can be an oversight or a silly mistake that you make while calculating your final dues. Online apps do away with errors and are smart enough to warn you of errors while feeding the data.

7. Payments and Late Fee

Online invoicing and payment software

You can easily keep tab on clients who owes your money, the projects that need to be billed. Invoicing tools also update you on the payments that have been made by the clients. They send timely reminders to the clients on pending payments. Another thing that they do is adjust the late fee which is often one of the most thankless jobs to do while creating an invoice.

8. Multi-Currency & Multi- lingual Support

In a globalized environment you would be working with clients spread across different parts of the globe. Billing clients in multiple currencies or converting them at par the current exchange rates can be daunting task. Also bill to global clients with a variety of language options. Professional invoicing apps offer multi-currency support and make calculations based on the latest exchange rates.


With all these advantages, these tools can add to your productivity and help you manage the edge over your rivals. These tools are user-friendly and allow you to get started immediately. If you aren’t using these tools it is time to adopt one today. Though highly rewarding, this industry is also highly competitive thus each project delivered can potentially open or shut future opportunities.

Today, online invoicing tools have made the task easier and robust. You can easily match up to the large enterprises in your industry, when it comes to billing and invoicing using these tools.

Invoicera is one such application which helps in online invoicing and billing management. Take a tour to know the features and pricing. Also, Invoicera offers a free plan up to three clients.


5 Essentials of an E-Invoicing Solution


Traditional methods have always paved way for complicating the invoicing process, irrespective of the business reach. More paper work, more human calculations have always tended to contribute errors in invoicing. Engaging business customers with E-Invoicing Solutions not only help to negate human errors, but also eliminate unwanted costs and complexities involved in the entire invoicing work-flow. E-Invoicing helps to scan paper invoices in single touch, comply reviews and approve them and also help to settle users more efficiently and engage with discounts applicable on payments. Read More

The all new Invoicera 7.0 has arrived in the Web Arena

The stage is set and another big player is ready to join the league of widely accepted online invoicing applications. Invoicera 7.0 will now be open for business in the real world. This web based billing application is all prepared to cater to its large customer base all across the globe. We have been waiting for this day for a very long time and the entire Invoicera team from assiduous developers to demanding support executive are extremely enthralled and ecstatic.

Our painstaking efforts over the last few months have been backed by continuous patronage from our prestigious users. We would like to thank all our registered users for elongating their patience. Their valuable feedbacks and logical suggestions did pave the way for improved product.

Set up with primary objective to deliver the best in class online invoicing application, Invoicera 7.0 promises highly robust and efficient invoicing solutions. Invoicera 7.0 is a fully integrated online billing software that is built with developing precision. It is equipped with all the ingredients that would differentiate any product from the rest. People from across the globe will have access to this terrific web based application.

The response till now has been overwhelming and is more evident with the exponentially growing customer base. We assure our existing as well as potential users that the efficacy of the product will only increase with time. We will look forward to work in close proximity with all our customers to take the product to the next level.

Can Invoicing be instant and quick?

If coffee can be made instantly, then why not invoices and bills. Perhaps the comparison is too hypothetical. But the point here is not to argue about whether the comparison is worth mentioning or not. The larger point that is being put across is that even generating invoices can be as instantaneous as making a coffee.

Invoicera 7.0

By following just a few easy steps, the entire unwieldy process of generating invoices is compressed into a simple and easily interpreted process. Unlike for many other online billing and invoicing softwares, one does not need any accounting experience to use Invoicera 7.0. The application has been kept simple on purpose and deliberately, so you can get organized and get the desired job done faster. On one side of the table, online softwares boast of being efficient and effectual but on the other hand are governed by complexity and head scratching steps. With our billing solution, you can easily create and send invoices while being able to see the customers that have paid and those who still owe you money.

invoicera 7.0

Our detailed dashboard (which I will be talking about in the next post) allows every businessman, consultant, freelancer, etc to remain on top of their payment tracking. Spending less time on calculating down payments and accounts receivables enables you to spend more time virtually on every aspect of your business, which would ultimately result in overall development and expansion.

If you are still skeptical about the instantaneity of generating invoices, then what better way to try it yourself? Register for the free beta version on the homepage and experience the difference.

Generating Invoices – A walk in the park

There is no place for philanthropy in business, especially when it comes to charging your clients for the service or product you have delivered. Getting paid for even the microscopic piece of work is every business’s right. So why make this procedure an enigmatic one. As an Invoicera team our aim is to infect the world with the virus of online billing and get addicted to smart way of sending invoices. It is this thought that has prompted us to create an application that lets you generate invoices with utmost ease and simplicity.

With Invoicera 7.0, invoices can be generated with just a click of a mouse. We give the option to not only charge for the products but also for rendering services. VAT amount can be added to individual products and sales tax can be added to service that had been offered. If the invoice is being sent to a worthy client, then even discounts can be given either on individual product or service cost or on the entire bill amount. While generating invoices, clients account summary can also be viewed and the gross amount can be adjusted to advance funds or overdue funds, as the case may be. That’s not it, after compiling the invoice, if additional charges like packaging, transportation, etc. have missed out, then even those can be included for a particular product /service or on the entire bill amount.

Well, we all would agree that strong firm-client relationship is the fundamental attribute of any business, so why not give some liberty to the client as well. Yes, with Invoicera 7.0, client can not only view the invoice but also make required correction (if needed).

With Invoicera 7.0, generating invoices is indeed a walk in the park. We have thrown open a pathway for contemporary billing, to do away with traditional and manual billing.

Invoicera 7.0 – The Ultimate Invoicing Solution

The long awaited wait is now over. Invoicera 7.0 – an invoicing software is ready to foray into the business world. In the past Invoicera has provided solutions to all invoicing/billing related inconvenience to small businesses. Now, Invoicera 7.0 is all set to pick up from where the earlier version, Invoicera left. With enhanced features, user friendly navigation, easy to set up and much easy usability and interface, Invoicera 7.0 is set to become one stop shop for all your billing queries.

With ever increasing competition there has been an obvious intent to streamline internal processes and procedures. With Invoicera 7.0 you can look forward to eliminate manual billing process. It is a simple yet powerful solution to your recurring as well as non-recurring invoices. It has the potential to give a professional look to the invoicing and billing structure.

It is indeed our pleasure to announce the release of Invoicera 7.0 and the countdown has already begun. The enhanced version of Invoicera enables businesses to concentrate on developmental services rather than accounting procedures. So, let Invoicera 7.0 handle all invoicing issues and pay the way for paperless transactions.

Though all efforts have been directed to make it a powerful tool, we believe innovations and improvements never stop – this is just a beginning. Therefore, we would like you to drop in your feedback and suggestions so that we can ensure constant up gradation in the upcoming versions.