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About admin

Veronika Tondon is a business enthusiast with extensive experience in Invoicing & Payment Process. She has 6+ years of experience in Invoicera, the leading cloud-based invoicing solution as Invoicing Consultant. Sound knowledge in business process execution, offers end to end solutions for complete automation of business processes and AR/AP processes. Contact Veronica for your invoicing requirement.

online-invoice

MARKETING TIPS TO INCORPORATE IN YOUR ONLINE INVOICES

 

Invoices are a medium that gets you paid in time for the product and services that you have offered. It is, therefore, a very important document in your entire business communication. Keeping it utmost formal and presentable is your key responsibility. Your invoices are the silent key to market yourself as a brand in the market. It may sound complicated, but, yes! you can easily turn your invoices into lean, clean marketing machines.

Here are a few marketing tips that every business should incorporate in their online invoices to brand themselves better:

Brand Your Invoices

 

Branding is the key reason anyone markets itself. A brand is a shield you stand behind. Keeping it strong becomes your sole concern then. It should reflect what you stand for and believe in. Your logo, color scheme, tagline, and theme should be given high consideration since this helps you set yourself unique from others in the market.

Believe it or not, your invoices are an ideal platform for you to spread your brand’s awareness. An easy way to maintain high-quality invoice system is by opting for an online invoice software. An invoice software available online makes your job of setting up your customized invoice template easy. Quickly select colors and themes that suit best for your business and add it to your customized invoice template and save it for your future usage.
Some regular and unusual things you can add to your invoice that will help you stand out.
Your business name in bold, easy-to-read letters at the top of your invoice.
Your logo since this is a visual representation of your business.
Colors that will catch the eye of your customers, as well as reinforce your brand.
A theme or template that matches your brand.
Social media icons, such as buttons or links to your Facebook, Twitter, Instagram, or LinkedIn account, so that your customers can easily learn more about you, your business, and stay current with your latest business happenings.

Always include a ‘Thank You’

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online-invoice-software

With any invoice that you will create with an online invoice software, it will have a section for you to write a short message for your clients or add any notes. Writing a small thank you note for your client will help them appreciate your professionalism and ethics. Acknowledging how much their business means, both personally and professionally, is a simple and effective way to build trust and nurture long-term relationships with your clients. It should be authentic, genuine, and personalized in order to add furthermore flavor to your entire content.

Client Feedback is important- Ask for one!

 

Whether a feedback is positive or negative- it is important! It helps you review your work and culture. A happy feedback motivates you to do better in future whereas a negative feedback helps you improve your work to achieve client satisfaction. With an invoice system, you can add a link for our clients to leave a feedback onto and collect them in a single dashboard for you to review and analyze them later on.

 

Referral Incentives

 

Offering a discount to your client if they refer your business to others is the way you say thank you and motivate them to keep on doing it in future too. When you’re sending out the invoices, it is the perfect time to ask for referrals. Add a short note in the bottom of your online invoice and leave a unique referral code your client that they can forward to their contacts. When you ask for referrals with an invoice, chances are higher that you will get more referrals as your client has his work completed and is satisfied with your job.

Offer Freebies

 

Offering freebies is not a bait rather a small initiative of thank you from your end. We all enjoy getting something for free from time-to-time. It’s a pleasant surprise that makes clients and customers happy. The type of freebie that you offer is up-to-you. But, it should be something that solves a problem or provides value to your customers. And, it should be something that proves that you’re an industry thought leader.
Believe it, invoices are the official communications that you can highly use to brand yourself well. Always make sure, you try to include offers and add-ons in your invoice to persuade your buyer to make future purchases easy.

Also Read: 3 Marketing Success Factors For Small Business

Enter into the world of the online invoice with Invoicera

 

Invoicera is an online invoice software empowering businesses worldwide since last 13 years.

Invoicera, the invoice software helps to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, workflows, multi companies, multilingual & multi-currency support, staff permissions, financial reporting & analysis, purchase order management, subcontractor billing and time management, comprehensive reporting and APIs for 3rd party integration.

 

online-invoice-software

 

 

best-subscription-billing-software

10 Benefits of Best Subscription billing Software

 

Well, I am pretty sure it’s not a regular thing that you see your newspaper boys or milkmen roaming around your neighborhood anymore, but when it comes to subscriptions they are the first names that pop up in your mind. And we all know nothing of this fact is made up. It is the experience we all have been through. Subscriptions are the most popular and beneficial business activity for businesses. It shows them their loyal customers and the ones that will sustain for long. Therefore, increasing business profitability.

But, this most popular trend has some challenges attached to it that you might face on regular basis. As a small business owner managing subscriptions can be a difficult task. Sooner, a day will come when you would need assistance from your billing software friends to generate subscription billings online. To, make your pick easy, here we have listed down top 10 reasons to have best subscription billing software in your business.

1. Time-Saving

A ready-to-go payment system saves your time in marketing your products and increasing your revenue. You can quickly put up your products for selling and can create a sustainable business model. The recurring billing software will automatically send invoices to your clients on regular basis without creating much of a hassle for you.

 

2. Lower Cost

Using a recurring billing software proves much cost-effective than building your own system. It saves your start-up costs and allows you to reach markets in an affordable manner. The generic payment systems often fail to provide such type of cost benefits.

 

3. A Secure System

In the best subscription billing software, the security is often a matter of prime concern. The best billing software the USA is always more secure and PCI compliant to create a safe online payment environment.

 

4. A Flexible System

With a well-documented API, a best subscription billing software is always more flexible to offer a seamless experience to the users. It helps create a robust system where everything is better conceived for an improved performance.

 

5. Free From PCI Compliance

For processing credit card payments, you need to have PCI compliant software for the purpose. However, getting a PCI certification has its own complications and requires both time and money. When you incorporate a recurring billing software, you need not bother about getting PCI compliance separately.

 

Also Read: Subscription Billing Problems and Their Solution

 

6. Multiple Payment Gateways

A recurring billing software brings you a considerable number of online payment gateway choices to choose from. This brings you the flexibility of choosing the best and the most affordable payment systems. You can save transaction costs by choosing payment gateways that offer you lower rates. Moreover, with more than one payment gateway on your site, you can offer better choices to your customers.

 

7. Robust Reporting

With the best recurring billing software, you will have an instant access to real-time reports. This feature often lacks in generic payment systems. The reports can provide you with key information, like members registered daily, revenues generated every day, outstanding accounts etc. You can use these key data to customize reports and can integrate it into your website. It will save you from the hassles of manual reporting.

 

8. Flexible Billing

You can have a complete control over the billing cycles and can provide your customers with a flexible billing option. The best billing system is designed to enhance your billing flexibility to help optimize your scalability.

 

9. Automation of Sales process

 

best-billing-software

 

You can better streamline your sales process with the automation features with this billing software in the USA. The system can be used for sending notifications and receipts and can also automatically send notifications for failed payments. All these features make the sales process more efficient and save you from several types of hassles.

 

10. Implementation of Promotional Offers

There are several kinds of promotional offers, such as free trial and discounts that can greatly help flourish your online subscription business. The best subscription billing software allows you to easily and quickly implement trial offers, discount offers, upgrades or downgrades of plans etc. promotions to enhance your marketing efforts.

The advantages mentioned above clearly indicate how a recurring billing software can help companies in flourishing their business of subscriptions and recurring payments.

Also, know about the challenges of subscription-based billing and its solutions.  You may also wish to read about the ways in which Invoicera helps businesses save time and improve productivity.

 

To sum up

The benefits of recurring billing software to businesses that changes its customers on a monthly or quarterly basis is manifold. Invoicera, the best subscription billing software helps businesses to automate and manage recurring subscriptions generated on a regular basis.

 

Online-Billing-Software

 

 

online-invoice-software

10 QUESTIONS TO ASK WHILE SELECTING AN ONLINE INVOICE SOFTWARE

 

An online invoice software is a necessity in today’s modern world for every business. Whether you’re a business owner or a freelancer, an invoice software acts as a backbone to your entire financial activities. It is a receipt that makes sure you will get compensated for all the products/services you have provided as a business.

The big world of the economy today provides a large number of options for available online invoice software that you can choose for your business. But, with the seemingly endless amount of invoicing software available, how can you narrow down these choices to find the best platform for you?

 

You can start by asking the following 10 questions.

 

1. What does all Invoicing features your business need?

 

The available online invoice software in the market today come with loads of features that might or might not be of your usage. It is important to filter out as a business, all the features that you require and the ones that hold no importance for you. A customized online invoice system makes your experience of online invoicing even better and smooth for future. Loading yourself up with features that you don’t require will complicate your entire process and somewhere the entire idea of workflow management will come to a toss.

For Ex:- as a small business owner who is dealing with the small number of employees, an automation process for the enterprise will hold no meaning. Therefore, it is important to first find out about everything you require as a business from your invoice system.

 

2. How much are you willing to invest on your invoice system?

 

Apart, from all other questions that you will ask yourself before choosing the right invoice system for your business. How much money are you willing to invest in an invoice service holds a major part of your decision making. Initially, you might not want to straightaway invest in an online invoice service, it is always beneficial to first try and then invest in a particular software. Once you will invest it will be a long-term relationship that you will be working on, being super sure about it avoids conflicts and heartbreak later on.

You can always find the best package for yourself under $10-15 with some of the top online invoice software in the world, like Invoicera.

3. Check how many employees and clients does the platform accommodate?

 

After testing and deciding on your top choices you land upon the level of comparing packages. At this stage, you need to pay attention to how many employees and clients that the platform lets you accommodate in a particular package. If you’re a small business owner who has around or more than 20 clients and has multiple employees in your accounting department, you might have to look for a plan that allows your usage in your desired investment.

4. Is the user-interface friendly?

 

A complex user interface is an instant drawback when it comes to online invoice software. An invoicing system should be such that it sets up in the matter of a few minutes. This not only saves you time and resources, but it also saves you time and resources from having to train your current and future employees.

5. Check on its compatibility with multiple languages, currencies, and payment gateways?

 

In an increasingly competitive global marketplace, it has become more important today to have an invoice system that is compatible with multiple languages and currencies so that you can easily send bills and accept payments from all around the world in the matter of few clicks.

Also, you should make sure that the platform is compatible with multiple payment gateways to provide your global customers with easy payment modes from all around the world.

6. Does it allow you to save your data with the cloud?

 

Storing your data in the cloud might look like a tricky task. While doing your analysis on selecting the best software for your business it is important to know about how secure is the software that you will be investing in. Your information is very crucial and it should not be shared without knowing the level of security the invoice software tends to provide.

Closely check how secure your chosen invoice system is and then focus on taking next steps. Never loosely update your personal information anywhere as you might fall into some serious crisis that you had never thought of.
 
Also Read: What are the advantages of Cloud Invoicing? 
 

7. What are the security measures that have been put in place to keep my businesses and my customers’ data secure?

 

With the increasing amount of cyber and security attacks that we all hear about in the news, security should be a top concern. Before making your choice for an invoice software, make sure that it adheres to all the global security standards and is taking the appropriate security measures. For Instance, Invoicera is in complete compliance with GDPR.

8. Know about their tech support and customer service?

 

Even if a product is completely user-friendly, you may at times need to contact customer service to address any troubleshooting or billing concerns. This is, even more, a critical situation when you aren’t able to send an invoice or access your funds. You want to talk to someone who can help you asap.

Look for a platform that offers complete support at any time of the day so that you can manage your business smoothly.

9. Will you be able to grow together?

 

You never plan to stay stagnant with your business. Look for an invoice software that is scalable and you can trust it in every phase of your growth. Ask yourself first, Are you expecting to experience some major growth in the future? Will the platform be able to grow with your business? If not, you may want to consider starting with software that will be able to handle your needs as you grow.

10. What do the reviews say about invoice software?

 

Trust the reviews! They are the reflection of what you’re planning to enter into.

In The End:

 

While choosing an online invoice software it’s important to ask yourself the questions listed above. This way, you can determine the invoice system that suits the best for your business needs and fits in your price range. Finding out the answers to these questions will also prevent any potential mishaps.

A quick dip into the world of the online invoice with Invoicera

invoice-software

Invoicera is an online invoice software empowering businesses worldwide since last 13 years.

Invoicera, the invoice system helps to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, workflows, multi companies, multilingual & multi-currency support, staff permissions, financial reporting & analysis, purchase order management, subcontractor billing and time management, comprehensive reporting and APIs for 3rd party integration.

 

invoice system

 

 

freelancer-invoicing

Ways to ease Invoicing for Freelancers or Consultants

 

It is not always fun running a venture, being a freelancer and managing invoices appears difficult. Whether you are a freelance writer or individuals like consultants, photographer or contractors, invoicing software for freelancers helps eliminate paper processes, monitor time spent on projects and offer a convenient way to get paid quicker for your work. The freelance invoice software creates a new way of doing business and earning money.

According to the survey released by Freelancer’s Union

  • 53 million Americans or 34% of the population are qualified freelancers.
  • 21.1 million People are traditional freelancers who work temporarily on a project basis.
  • 9.3 million people have multiple sources of income.
  • Another 5.5 million are temporary staffers who work for a startup or a contract including months of employment.
  • 31% of the American workers are part-time and temporary workers.

 

Getting paid and paying people are the cogs behind any functional workplace. As a creative professional like you, billing software for individuals eliminates those times where you put energy to the time-consuming tasks like invoicing. The industry that cannot do without FREELANCERS often does not get them paid due to the lack of timely invoicing. Sit up and listen.

Is this a common problem for freelancers? Are you doing something wrong?

However, there are few challenges every freelancer gets lumped in:

Sending Professional looking invoices that can help improve the image and better your brand appears hassle.

 

  • State for not providing timely invoices, often don’t get paid for what you deserve.
  • Incomplete, Inaccurate billing for the time spent on tasks.
  • Manage expenses, monitor project costs, bill clients.
  • Manage to invoice anytime anywhere.
  • Track time and tasks to manage productivity.

 

The freelancer invoicing software appears best to overcome the challenges. The billing software for individuals does real work with the same professionalism as the project.

It is important to give the potential client terms and conditions before sending an invoice. There should be nothing ambiguous related to payments, time to complete the job, approximate down payment, penalties imposed and more. Let the client approve it before processing!

Make life easier for yourself and get freelance invoice software. You can just leave your worries to the software. The billing and invoice software sets you free from invoicing hassles and get paid faster.

SOLUTIONS:

1) Professional invoicing: Send convincing professional invoices and impress your customers. Customize your invoices, add logo and more. Using freelance invoice software, the professional invoices give you the options to get personal with your clients, beyond the scope of business relationships. Personalize the invoices to improve your image.

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2) Expense Management: Get a detailed overview of financial performance, an efficiency of billed, unbilled and internal projects with automated expense management software. Analyze profit, loss and cash flow that help businesses for all your expense needs.

freelancers-invoicing

3) Time tracking: Say goodbye to time tracking worries, keep an accurate log of hours with the automated time tracking software. Improve productivity with team time management, the bill for tracked hours, easy to use a timer, shared work reports and more.

freelancers-invoicing

4) Invoice scheduling and late fee: Schedule your invoices on a regular basis. The subscription billing controls the frequency, and type of product expiry.

freelancers-invoicing

5) Client portals: Ensure appropriate workflow efficiency, saves time that occurred from manually detailing. Quick and effortless management from a single dashboard, capture all invoices, add clients and more.

freelancers-invoicing

6) Receive payments online: Switch to online payments that are right for your business. Get paid faster for your work.

best invoicing software for freelancers

7) Invoicing reports: Streamline your business finances with automated reports. Get the more valuable insight for planning the growth of your business. Manage your business with the best financial management software.

best invoicing software for freelancers

8) Recurring billing: Manage recurring subscriptions generated on a regular basis. Invoicing is no more hassle now!

best invoicing software for freelancers

9) Currencies and languages: Send invoices according to the language and currency of your choice. Reach out to more clients and scale your business.

best invoicing software for freelancers

CONCLUSION

The invoicing software for freelancers allows you to focus on what owed, who billed and when the bill, expected payment and if payment was received and more. The advantage of invoicing and billing software for freelancers takes the work out of invoicing. At Invoicera we offer one-stop solutions for all billing and invoicing needs for freelancers, remove invoicing hassles and focus on work.

With Invoicing software for freelancers, everything you do while invoicing can be accomplished. Manage your needs and think a better future. Good freelancers attract good clients. Choose wisely.

best invoicing software for freelancers

online-invoice-software

8 Tips for Setting Up an Invoice System to get Paid in Time

 

As a business owner, when you are already tucked up between hundreds of other tasks, following up your clients for payments is not easy. However, it is of utmost importance to follow up your clients on regular basis for payments. In order to cut down some extra tasks from your list, you can always opt for an online invoice software.
An invoice software will also help you keep a track of all your account receivables and due invoices. An invoice system will enable your clients pay online and make payment hassle-free and make invoicing painless for both you and your clients.

But, how can you create a highly productive invoice system? Follow these 7 tips while setting up an invoice software.

1. Pick an invoicing system.

 

Ditch that paper and space you have created for saving piles. Shift to the all-new world of an online invoice and save yourself from the extra pressure. By the means of online invoice system, you can send invoices via mail and even save it in PDF. Sending bills electronically and providing your clients the convenience to pay online makes sure you get paid 3 times faster and no more waiting for days to get a cheque.

This also lets you save a lot of money since you no longer have to pay for postage, paper, and ink, but that’s just a start.

An online invoice software lets you create, manage and review invoices even while on the go with a mobile app. By this it lets you take your office wherever you go. You can also automate your invoices for all your subscription billing clients to avoid the hassle of creating recurring invoices each month. Additionally, you can set up automatic follow up reminders for your clients to remind them for their due payments.
An invoice software lets you manage your expense and other financial reports in a single dashboard making it easier for you to generate each report for analysis.

2. Input customer information and standard billing amounts/items.

 

Once you’re settled on an online invoice software, it is now time to decide on the template you will be using and start invoicing your clients immediately. Prior to sending them invoices online, inform them well in advance about your shift to the world of an online invoice and its convenience to them. An online invoice software like Invoicera is a complete benefit to both you and your customers across the globe as it lets you send invoices any language you like. And, receive payments in any currency via 30+ online payment gateways.
The very first step to creating an invoice for your customer residing in any part of the globe is by putting their basic information and address(E-mail and residential) and saving it for future usage. Having this information stored, you’ll be able to create invoices in a matter of minutes in future.

3. Establish payment terms and policies.

 

Your payment terms and policies will let your clients know how and when you like to get paid, mention them clearly in all the invoices that you create. Even before stating your policies on invoices, make sure you let your clients know about it while finalizing your deal. It should not come to them as a surprise. A well-defined term is a key to a healthy client relationship.
Also, help your client by knowing your preferred mode of payment and duration in which they need to clear the dues. Remember, by letting your clients pay online, you tend to get paid 3 times faster.
It is always beneficial for you to keep your payment policies short term as it will avoid any financial crisis that you might face because of delayed payments.

Also Read: How To Avoid Late Payments Issue For A Healthy Cash Flow?

4. Always approach a professional looking invoice for your business.

 

Trust me or not, the design of your invoice highly matters. It is the official communication that you’re conducting with your clients. Therefore, it should be highly professional and avoid any kind of glitches or typos. Make sure you always mention every detail in the invoice of the products purchased or the service used. It is always said to get your invoices approved by your client servicing personnel before sending it to the client in order to cross-check the mentioned prices and details.

Invoicera, in order to, make sure that your invoice approval process is smooth and hassle-free has introduced the latest feature of invoice approval process. It then lets you get your invoice reviewed and corrected by the concerned persons via mail. Reducing major steps has helped in making the process of online invoice super easy.

Your invoice should always include:

– Your logo.
– Brand’s colors.
– Clearly defined payment terms.
– Itemized list of services/products.
– Contact information.
– Invoice number.
– Due date.
– A personalized message that thanks to your client for the payment.

5. Use the carrot and the stick.

 

No matter how good your invoicing practices are, there will be times when it will get tough for you to get paid from your clients on time. The world is a very big place and every realistic business (the perfect smooth business only exists in the head) faces some issues with their client when getting paid in time or even getting paid at times seems impossible. But, don’t lose your cool. It is your job to proactively create a strategy for such situations to avoid last minute fuss. A well-built strategy helps you deal with such clients without much chaos.
For example: Offering early payment discounts or penalizing delay payments will help your clients be more consistent with either making early payments to avail some discounts or at least paying in time to avoid penalties. Money is the biggest motivator after all!

6. Always keep it professional and polite.

 

Leave no string light here. A little bit of mistake will not only hamper your relationship with your present clients but also create a negative brand impact. Professionalism in any business industry you’re is of utmost importance. There has never been any substitute for it and even future holds no substitute for it. The evolving business industry is becoming rather more professional. Make sure you’re running with the fast-paced industry and never lacking behind.
An invoice is a reflection you send to your client. Make sure the online invoice that you send in professional yet polite at the same time. Adding a simple “please” or “thank you” note will help you reflect your mannerism and ethics.

7. Don’t necessarily invest in outsourcing!

 

Invoicing is one of the crucial parts of any business, but not many know how to effectively create an invoice. The lack of knowledge and experience in technicalities might force you to hire someone more professional. But wait and think, you don’t need to invest in a new employee altogether. You can also handle your task of an online invoice with an invoice software. It is a more effortless and cost-effective option for businesses to opt for. An online invoice software is a package you can invest in and enjoy benefits for long. It is a complete package that offers you a solution for expense management, employee management, time tracking and accounts receivable management. IT does not require any extra personnel for the task, rather you can handle it all alone while even on the go.

 

invoice-software

A quick dip into the world of an online invoice with Invoicera

 

Invoicera is an online invoice software empowering businesses worldwide since last 13 years. Invoicera, helps to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, workflows, multi companies, multilingual & multi-currency support, staff permissions, financial reporting & analysis, purchase order management, subcontractor billing and time management, comprehensive reporting and APIs for 3rd party integration.

 

online invoice software

 

 

online-invoice-software

Invoicing Etiquette for Small Business Owners- Quick Guide!

 

At times getting an invoice paid in time is more challenging than completing the actual job. After all, tracking late payments is not an easy task at all. You pretty much feel like the tom in the game of tom and jerry. But, what if we say there is a way to receive payments in time more frequently? You can easily accomplish the task of receiving payments in time by sticking to strict invoicing etiquettes. With effective invoicing etiquettes you can maintain a high level of professional communication with your clients.

This will in return build trust and let you retain your clients for long. Read the following tips to get started:

 

Use the best software for your business.

 

Most importantly, make sure you have step up your invoicing game strong with an online invoicing software. An invoicing software will solely handle all your invoicing and financial needs. An invoicing software for small business like Invoicera is custom designed to smartly handle our entire business. Apart from just creating and sending invoices. It also lets you real time track invoices and automatically follows up with clients for due payments. The customised invoice software for small business makes all your communications and documents professional.

Set clear terms and list your services.

 

Surprising or shocking your clients with terms and payments is never a good idea. In other words, the invoice should consist of all that the client is expecting. The due amount, payment cycle and due date should be clearly mentioned in all your communications beforehand. This will help you avoid all future conflicts and keep your cash flow cycle smooth.Most importantly, clearly mention all the services you have provided or the products you have sold to keep your clients aware of all the products they have used.
When an invoice contains hidden costs, the client is going to be more reluctant to pay it on-time. Even worse, that trust you had previously built is now shattered.

Create and stay by your policies.

 

Creating new policies frequently will irritate your customers. Make sure you create a policy once and stick to it for long. Don’t confuse your clients with shocks of fluctuating policies like not charging taxes in one. If for some reason you require to change, then inform them before sending the invoice. This is a common gesture that shows you’re both a professional and considerate individual.Provide complete contact information.Sending an invoice for the first time or to someone you’ve worked years with, it is important to include your contact information in all your invoices. This way you would easily solve any queries your client might have.An online invoicing software supports a customised invoicing template that will guide your way creating all your invoices efficiently.Your invoices should always include your business name, address, phone number, and email address. This way your customers know exactly how to get in touch with you if they need to.

Make payment convenient for your customers.

 

invoicing software for small business
 
The easiest way to get paid in time from your clients is by making it convenient for them to pay the amount. Most of the customers feel reluctant in paying when it involves a lot of efforts from their side. In order to avoid all such hassle of late payments make it very convenient for them by giving them a way out by paying online.Invoicera is the only invoicing software that has more than 30 online payment gateways integrated that make it easier for you to receive payments from your customers all around the world. Apart from this it also allows you to send invoices in any language that your client prefers and build high level of trust and satisfaction with them. Trust is the key to retaining any client for long. Make sure you use your cards wisely.

Say “please” and “thank you”- Be courteous

 

It is always said that being polite with people strengthens any relationship. And a relationship as important as your client demands to be respected and polite.
A simple note of thank you and a request of asking your clients to pay in time boosts your cash flow 5 times. It also leaves a positive impression on your clients and is a reflection of your professionalism.

Ask for advance payment up front for large projects.

 

Working with a big project will be a wonderful experience for you. But, it will also demand your time, money and efforts. Don’t hesitate in asking your client half payment upfront. This will be the amount you would be investing in the same project and will give you security of work.

In order to keep a track of all the advance and mid way payments received from your clients you can send them invoices or credit notes via invoicing software. It will then record all your received payments and will let you send your clients its invoices and credit note in time. An online invoicing software for small business like Invoicera is a 360* package that manages expenses, keeps a track of accounts receivables and every other business need.

 

Also Read: 6 Smarter Ways to boost your Cash flow 10 times with Online Invoicing

 

Politely follow-up for due payments.

 

Your job does not end at just sending out invoices, it is far more than just this. After sending out an invoice, your first job is to track it’s status (sent/received/viewed). And then, politely following up with your clients confirming the date on which the dues will be cleared. Receiving payments is not always a walk on the smooth road. You have to take many turns to get your invoices paid, at times.Shifting to online invoicing you can forget the hassle of following up for unpaid invoices. An automated polite reminder is sent to clients following up with them for initial delays. This not only reduces your task but also leaves a professional impression on clients.
 
Also Read : 10 Advantages of Using an Online Invoicing Software
 

CONCLUSION

 

You’re on your journey to bringing your dreams of a successful business enterprise true. It is how you take each step that will bring you either closer or take you away from the upcoming reality. Every business demands your time and efforts to nurture it and give you the expected ROI. Online invoicing software for small business are the backbone to your entire financial and expense tracking. It helps you keep a track of all your important figures in a single dashboard and access them how and when you like.Small business etiquettes are important in setting the relationship right and creating high brand awareness amongst people. The positive word of mouth is an advertisement that does not require direct monetary investment but how you invest your efforts into it.

A quick dip into the world of online invoicing with Invoicera

 

Invoicera is a cloud based invoicing and billing solution empowering small businesses worldwide since last 13 years.

Invoicera, invoicing software helps to automate and simplify your business processes and communication with online invoicing and payments, expense management, recurring/subscription billing, client/vendor panels, time tracking, workflows, multi companies, multilingual & multi currency support, staff permissioning, financial reporting & analysis, purchase order management, subcontractor billing and time management, comprehensive reporting and APIs for 3rd party integration.

 

online invoicing

 

 

Agency Billing software

Tips For Digital Agencies To Simplify Their Invoicing Process

Life in a digital agency is faster than any bullet train in the world. Managing a successful digital agency requires great organisational skills, advanced multi-tasking abilities and an exceptional attention to details. Apart, from the creative blood that flows into the agency, there is also some cash flow boosting each one of you to do better. The flairy thoughts need to be streamlined and the frame should be good enough to help you have an easy rotation of cash. Just like any other company in the world, a digital agency also needs its business activities defined and managed efficiently.

Here are some tips to manage your invoicing process in a simplified way and focus on your core business with invoice software for digital agencies:

Integrate Time Tracking and Invoicing

As a service provider it becomes really challenging to send out accurate bills for the hours worked on a project. Using an invoice software for digital agencies helps you track the hours worked on a project and directly convert these into invoices clearly helps you solve this problem. A single tool that helps you take care of the project productivity, on-time delivery, billing and payments is what you want.

 

Automate Invoice and Payment Generation

 

As an Agency owner, you are extremely worried about the speed at which invoices are being sent out. There are lots of invoices that get delayed from your end that can be really frustrating. You need to ensure that you are using the right invoice software for digital agencies that can schedule and automate your invoices and send them to your client mailbox in a timely manner.  This in turn would increase the chances of the invoice being cleared on time.

 

Read More: How To Avoid Late Payments Issue For A Healthy Cash Flow?

 

Track Invoices and Payments

 

With a large number of clients, it becomes really difficult to track invoices, in a timely manner.  An invoice software for digital agencies ensures that each of the invoices can be reviewed, to understand the exact status – Viewed, Paid, Due etc. This ensures timely and necessary action on the said invoices.

 

Personalised Client Portal

Agency billing software

Sharing the statement of accounts to the client, on a regular basis can be a big hassle. A system that helps the client to view the invoices, as and when required, would be really helpful. This would help you focus on your business while the client gets all the required information easily.

Invoice Ageing Reports

 

Since many of the clients in the Agency business enjoy a credit period, it is very important to analyse the aging reports of invoices. This helps in getting an understanding of the average age of client invoices and take necessary action.  You can ensure that the average age of invoices goes down, by revising your payment policies and insisting on earlier payments.

Expense Management and Billing

 

It is extremely important to manage your expenses well, while you are running an Agency. Having an expense policy in place, helps in controlling the expenses and making sure that your staff members are recording only genuine expenses. Besides that, you need to use a billing solution that easily converts your billable expenses into invoices.

Simplifying the Payment Process

 

Many a times payments get delayed purely because of complicated processes. Manual collection of cheques can become a big hassle because of additional resource allocation for coordination etc. A simplified online payments system with a click on the invoice, helps the client to conveniently pay up before the due date. This not only solves the problem of delayed payments to a great extent, but also helps in improving the relationship with the client.

Also Read: How to overcome the major challenges of Digital Agencies?

ABOUT INVOICERA

 

Invoicera , the customized invoice software for digital agencies is a wholesome package that helps you streamline your entire business activities and cash flow intact. The 13+ years old invoice software for digital agencies is a complete package to cater to every aspect of business finances. From invoicing to tracking expenses or managing staff, every single business aspect can be managed efficiently. 30+ online payment gateways helps receiving payments from the global clientele hassle free and cash flow super smooth.

 

Agency billing software

 

receive online payment

Top 10 Business Advantages of Accepting Payments Online

 

Maintaining a high cash flow in the business is one of the top priority for any business. Keeping that in mind, most of the companies are opening their doors to accept payment online. Online invoice payment helps companies save time, are faster and save maximum efforts for the clients. It also helps in reducing excessive costs involved in physical transactions. By having an online invoice payment companies can give their clients an option to pay from variety of online payment gateways around the world and make invoicing a hassle free process. It also helps in reducing the significant amount of paper invoices that will be printed and used to send invoices. Furthermore, no more hassle of waiting for a check to show up, depositing it, and then waiting for the funds to clear. Collecting funds through online invoice payment is not as difficult as you may think.

 

Here are 10 business advantages that one may get after implementing online invoice payment to his/her business:

 

1) Instant Payment:

One of the great advantages of online invoice payment is that the payment is quick and hassle-free. One can easily make a payment sitting comfortably at home or office. The gateway to accept payment online provides the instant notification of the transaction that makes the customer remain assured of the purchased items.

 

2) Quick & Easy Setup:

 

Setting up an option to receive online payment is easy and quick to start selling minutes after implementing it. Moreover, there are many service providers available today that offers affordable plans with zero setup fee and very low transaction rates.

 

3) Credibility for Merchants:

 

An online invoice software with features to receive online payment is more secure and credible for merchants than receiving payments through cheques. A merchant instantly receives the money with no risk of bounced cheques and the fees associated with it.

 

4) Merchant Reliability:

 

Customers today often consider merchants more reliable that accept payment online through their site. It encourages them to do business with the merchant. At the same time, online invoice payment offer consumer with the fraud protection that secures their money if they don’t receive the product purchased online through a website.

 

5) Recurring Payments:

 

If you are offering some subscription based services where your users/customers need to make payments after a certain period of time, the option to receive online payment could be more suitable for you. Instead of sending them reminders every time and requesting to send cheques for the payment, you can automatically collect payments after the end of the subscription term.

 

Read More: Get Paid on time with Automatic recurring Payments

 

6) Credit Card Payments:

 

Customers can use their credit cards to make payments, even though they don’t have money in their bank account. More importantly, you can break down the payment into several instalments, if you are selling expensive items. And one can use credit cards to pay you in instalments.

 

7) Affiliate Marketing:

 

If you have an online invoice payment system in place, you can create an affiliate program where your affiliates can earn referral commissions by sending buyers to you. This will boost your sales and can find an affiliate network, working to increase your revenue.

 

8) Getting a competitive edge:

 

For a merchant, an option to receive online payment can improve reputation, allowing it to gain the trust of the customers. Moreover, when others have online payment systems, you cannot afford to ask for payments via cheques.

 

9) Influences buyers:

 

An online invoice payment method may influence customers to purchase items listed on the website. Since the transaction is quick and easy, and one can pay via credit cards, buyers are more likely to grab the deal, if there is an online payment system in place.

 

10) Last minute deals:

 

Many times, merchants throw cost saving deals to lure customers. If you can receive online payment on your site, a customer can grab a deal even at the last minute. This will increase sales.

 online invoice payment

 

ACCEPT PAYMENTS INSTANTLY: INVOICERA

 

Invoicera supports 30+ payment gateway solutions that are right for your business. A list of payment gateways that are integrated with online invoice software:
Integration with International Payment Gateways (Forte, PayGate, SagePay, Eway, Ogone, BluePay, Network, 2checkout, Braintree, Authorize.Net, Stripe, PayPal, Moneybookers, iTransact, Setcom, paymate, VCS, creditcall).
Integration with US/Canada Payment Gateways (Alipay, FirstData, Psigate, Beanstream, Moneris).
Integration with Indian Payment Gateways (Paypal, Payoneer, Razorpay, Paydollar, Citrus, PayU India, EBS, Asiapay).

 

  • Know your cash flow in the local currency, automatic conversions to track currency gains for better business decisions.
  • Record offline payments
  • Understand your business with useful payment reports.

 

 

receive online payment

 

 

purchase order invoice

Difference Between A Purchase Order And An Invoice

 

While you’re starting out your own new business, especially when related to sale of physical goods, you need to catch up fast with the inside business terms.
At some really early point, you will come across two seemingly familiar terms: purchase order and invoice.

Purchase order and invoice are two mostly confused financial terms and they can often seem like synonyms. Both, purchase order and invoice are your commercial communication about goods and services. But their time of occurrence is different. Although they are quite similar, they have a few differences which must be understood clearly.

Purchase Order :-

Purchase order is a document indicating types, quantity of products and services being sold.
It details the items the buyer agrees to purchase for a certain price.
It also includes the payment terms, shipment, other associated terms and conditions.
The customer sometimes creates a standing PO.
The standing or blanket PO allows a company to order the same product multiple times using the same PO number over an extended purchase period.

Purpose and Importance Of PO :-

Purchase orders are typically used when a buyer wants to purchase supplies or inventory on account.
It is important as you and your team have instant visibility of incoming stock; how much is coming and when is it due to turn up.
A properly managed Purchase Order system will quickly tell you what’s been ordered, shipped and received but not invoiced and so on.
Besides that, creating POs in the system will help prevent ordering more of an item than you may need.
You can also match the delivered goods against what was ordered, to prevent wrong delivery.
Suppliers use PO’s to fulfil their orders and payment processing. An online invoicing software makes it easy to send purchase orders to vendors online, in pre-designed templates.

Invoice :-

Invoice is a document issued by a seller to a buyer indicating items sold, prices, date of shipment, delivery and payment terms.
It is also called as a “bill”, “statement” or “sales invoice”.
The term invoice indicates money the buyer owes to a seller.
The invoice is also specified with the period of time after which the buyer has to make payment to the seller for the goods and services they have purchased.
Modern-day invoices are transmitted online.

Importance of An Invoice :-

Invoices are a great way to track your earnings, business and expenses.
It gives you the view of the sale of products for inventory management and to calculate the amount of profit made.
If invoices are utilized properly, they may act as a documentation for all your business transactions.
Invoice reports help you to show which orders are completed and paid for and total outstanding for the customers.
Besides that, you have complete financial control of your business and ongoing progress.
A suitable invoice management software is useful in creating and scheduling client invoices with ease.

There are different types of invoices, but every invoice usually include the following information:

  • Date of invoice
  • Seller’s name and address
  • Buyer’s name and address
  • Invoice number
  • Purchase order number, if a PO was issued
  • Product information
  • Accurate prices
  • Discounts/taxes
  • Due amount
  • terms and conditions
  • Due date for payment
Key Differences :-

 

purchase order invoice

 

The purchase order is what the buyer prepares, while the invoice is what the seller makes in lieu of the payment to be received.
The products or services purchased/ordered by the buyer, while an invoice has, on it the price of the goods, products or services being sold along with term and conditions and due date.
Both, purchase order and invoice have the same details except the technical mention for records viz.a.viz the shipping details, invoice number and purchase order number which is additional on the invoice.

Invoicera lets you support both purchase order as well as invoices. The online invoicing software offers communication with both clients and vendors. Invoicera can convert the purchase orders into the invoices according to need.

 

Online Invoicing Software

 

Time tracking software

10 Business benefits Of Maintaining Daily Timesheet

In this modern business world, every business owner is concerned with cost-cutting and increased business profits. By using online invoicing tools and free time tracking software, a business can accelerate its working process and thus can save time and efforts.

In fact, many organizations are opting for new approaches due to continuously increasing business maintenance costs. Hence, maintaining a daily timesheet can be the best solution to this problem as it helps organizations to stay competitive and productive.

Below, we have mentioned some of the top benefits of using daily timesheet for your business

1) High Productivity

Real-time monitoring and tracking of employees with the help of online time tracking software make the employees more creative and productive for their work as it continuously tracks their working hours. It also aids in improving the workability of employees which further enriches the work environment. Thus, it throws a positive effect on the company.

2) Simple Payroll Processing

time-tracking-software

Daily timesheets maintenance has simplified the payroll processing. It tracks the employees’ working hours on daily basis. It provides detailed working hours report of an employee and thus helps the HR department in making the calculation of wages. Moreover, it minimizes the error in the process if occurred.

3) Cost reduction

With the daily timesheets, a business owner can forecast the project requirements. It let them save wages from increased productivity and also reduce overtime costs. This helps them to maintain their budget for the project and reduce costs.

4) More Accurate

Daily timesheets provide accurate data with its web based time tracking software. No employee can falsely claim that they have put in extra time even when they haven’t in actual. So it saves the morale of hard-working employees and increases the company’s working efficiency. Thus there will be fewer possibilities of such situations to happen in the company if you use these tools.

5) An estimate for Resource Requirements

By maintaining daily timesheets, it becomes easy for business owners to forecast resource requirements. He can analyze the pattern of resources used in previous projects with this and make them available beforehand. Daily timesheets actually give the present picture of the ongoing project and thus allows the owner to check for any resource requirement for the non-disruptive functioning of the tasks.

6) Identify Improvement Areas

A daily timesheet maintenance improves the quality of work and also increases the business productivity. It gives business owners a better understanding of the daily activities of their employees. It quickly identifies the improvement areas by doing tasks viz. evaluate the skills of the employees, provides an overview of team tasks and efforts and finally take the necessary steps to make improvements.

7) More Focussed

Maintaining daily timesheets keep the employees more focussed on their work and reduce further distractions. This process is done via project time tracking software by counting the employees’ working hours. In this way, the employees are being watched on daily basis. So, it let them complete their respective tasks on time.  

8) Keep Track of Billable Hours

Daily timesheets maintenance not only track project hours but also make the process of identification of billable hours easy. This is a great benefit offered by free time tracking software which is mostly used by those companies who want to outsource their various tasks that ultimately ensure they will not be overcharged. Hence, it gives satisfaction to both parties involved in the business process.

9) Improve Time Management Skills

time-tracking-software

Read more: 10 Tips to Make Employee Time Tracking Easy

Daily timesheets are maintained via project time tracking software which gives a complete overview of the working hours for the employees as well as the managers. It further helps in improving their time management skills. They become aware of a number of hours spent on a particular task and thus manage their time according as required by the respective task. It also increases the work efficiency. So it is a good solution to working methodologies which check for the faults in it and improvise on them.

10) Efficient Project Tracking

Daily timesheet maintenance helps businesses by keeping a full track of project hours of the respective team. While tracking, it presents a total number of hours spent on a project and allows business owners to ask for any delaying factors in the system and do the needful for the same. By taking proper steps against delaying factors, it increases the team efficiency and makes them able to deliver projects on time.

Read more: How to improve Project productivity with Time Tracking Tool

Conclusion:

So we have seen a list of benefits of maintaining a daily timesheet. It helps companies to understand the needs of their employees and make each employee accountable for his actual working hours. It is a good way to maintain a perfect management in the company and to better understand the business needs. You may know more about the easy time tracking for employees through this post.

Whether your business is small or big, Invoicera provides you online invoicing software to increase the productivity. It is now the best choice for every business owner if they want to handle timesheets which make billing easier. You can choose a range of invoicing tools to monitor resources for projects, record expenses (billable and non-billable), track tasks, customized reports and much more from Invoicera. Our cloud-based system offers many business benefits to owners.

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