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Overcoming Business Challenges With Customized Solutions

Despite being one of the most integral parts of any business type, tedious manual invoicing is taking a toll on firms due to its structural inefficiency. Invoicing gains prime importance in a business since it acts as a medium for revenue collection. But what would happen if this medium is itself full of inherent flaws and is too inefficient to extract maximum utility?

As per researches, 56% of businesses experienced cash flow forecasting problems due to AP issues. The poor cash flow in any business could be attributed to some of the prime reasons such as:


1. Late Payment Stands Top among Global Business Challenges

Late payments are a huge deterrent to the healthy cash flow of a business. Any delay in receiving your payments makes a cascading effect on your account sheets leading to a cash void at the end of the month. Take this as an example to understand how much late payments can affect you. Businesses in the Americas lose 51.9% of the value of their B2B receivables that are not paid within 90 days of the due date.

2. Ineffective AR & AP management is one of the Common Business Challenge


business challenges

There’s no doubt in the fact that balanced sheets are the biggest satisfaction for your accountant at the end of the month. On average, 3.6% of invoices have errors, probably due to manual data entry. Clearly, even a minor data discrepancy could lead to a disastrous effect on your account’s health.


| Read About: Miraculous Accounts Payable(AP) Process Improvement Ideas


3. Inefficient Expense Management

Management of your expenses is as necessary as maintaining a keen record. Taking acute notes of where your money is being spent is absolutely necessary in order to efficiently forecast your expenses and plan beneficially for your business.


4. Chaotic Client management


business challenges

Entertaining a huge client base seems like a great idea especially since more clients will bring more revenue. This may seem like a win-win situation for you, but maintaining a healthy relationship along with proficient customer satisfaction is something which many aim for but are unable to achieve. 90% said they regularly had phone calls from suppliers chasing payments. In the absence of a proficient invoicing setup, things could become chaotic if not managed properly.


5. Fizzled finances and its forecasting


Every business model thrives on a well built and well thought financial structure that aims to derive maximum utility from the present resources. Finance management and its forecasting are fundamental for the holistic growth of a business. 55% of SMEs find cash flow to be the biggest hurdle in their path to success while over 40% point to an increase in their working capital requirement compared to the previous year as per researches.


6. Managing Multiple Client Accounts


business challenges

Getting multiple client accounts on board may seem like a great idea, but what follows is an absolutely necessary step to managing them proficiently. It is suggested that more than 86% of buyers are willing to pay more in return for excellent customer services, thus making it one of the key areas for improvement.


7. Payment Management

Businesses have to make it as convenient as possible for vendors to facilitate smooth payments and transactions. In the case of an ineffective payment receiving system, this could lead to a chaotic bottleneck like situation rendering hampered cashflow which adversely affects the health of the company.


8. Data Security


business challenges

According to Gartner, worldwide spending on cybersecurity is forecasted to reach $133.7 billion in 2022. The importance of data security could be estimated through the extent of money, businesses are willing to spend in order to keep their data secure. Much of this expense could be reduced when you employ a bespoke custom invoicing software that can provide you with super secured data hosting.


9. Limited Integrations

Outsourcing your business processes is still deemed as unsafe, hence most of the companies nowadays are looking to host software in their existing legacy systems and integrating their processes with important platforms such as Magento, Shopify, etc.


10. Custom Workflow Management


common business challenges

Business efficiency is an important aspect to determine the value of any firm. The workflow hierarchy of a process as complicated as invoicing has to be simplified in order to ensure timely completion of projects undertaken. If not established well enough then even the meager processes would take a lot of time leading to a burdening effect on your ROI.

By now you must be clear about the challenges your business may face if it doesn’t adhere to new technological innovations and advancements. We understand the needs of your business and how it can be resolved with the help of an expert custom billing software like Invoicera.



Invoicera is an all-in-one custom billing software that simplifies your whole process of invoicing. With several years of experience and 3 million users worldwide, Invoicera bridges the gap between your conventional invoicing and business automation through its brilliant features which automate and simplifies your whole business.

Banking on our years of expertise, Invoicera has helped several industries in simplifying their business processes. Right from helping travel agencies to manage their recurrent invoicing to simplifying expense management for a hotel firm, Invoicera has effectively bridged the gap in their invoicing and automated it to extract better utility. We have served various industries like: Travel, Hotel, Transport, Digital Agencies, IT and many more domains and looking forward to extending our reach to new domains.

We have always strived hard to cater to a wide network of clients and resolve multiple business issues that were put in front of us. Here are some of the case studies to help you relate with our work and describe how Invoicera helped several business owners from different domains.


custom billing software

How To Manage Your Enterprise Billing: Expert Tips


Tough corporate competition, constant innovation in technological assistance, payment management, tedious invoicing process, workflow woes are some of the most important challenges every enterprise has to face on a daily basis. In order to thrive in the present scenario, every enterprise is looking forward to improving their business model to generate better revenues and enhance their overall ROI.

Is there any long term sustainable solution that can provide significant relief from their recurring predicaments? Here is a detailed explanation of how a bespoke custom invoicing software will help you manage your enterprise business.

Did you know? More than 50% of companies are soon planning or have already started to acquire or upgrade their ERP systems.

Enterprise billing software offers an ideal solution for integration with ERP, CRM and eCommerce platform, custom workflow management, bespoke custom software solutions, advanced reporting and more.


Here is a detailed analysis of how to look at the entire B2B communication cycle holistically and optimize the revenue and payment process for the business.


1. Efficient Management of Client Base

Enterprise often has to cater to a large number of users. Effective delivery of services in a stipulated time period is a prerequisite for healthy cash flow. In case of delayed sending of invoices, the whole communication breaks down. Due to this, the overall customer satisfaction rate gets hampered leading to a loss in your business.

Custom software allows you to handle multiple client accounts at a single platform. In order to facilitate the smooth flow of your CRM, several integrations can prove to be helpful. This bridges the gap between your authorities leading to more productive communication on a single platform and huge savings on costs and time took. Here are some salient features of enterprise billing software.

  • Smooth CRM integrations: Reduce costs, time and efforts through custom invoicing software integrated into your existing CRM system.
  • Customized Solutions: Customised tailored for your needs. Make your business processes easier through Custom workflow management, automatic reconciliations, bespoke permission management, user hierarchy and much more.
  • Manage Global Clientele: Send invoices according to the language and currency preferences of your clients.


| Read About: How a Customised AR & AP software help Businesses to Improve Cashflow


2. Manage your ERP and Invoicing Effectively


Enterprises are looking up to newer cloud-based custom invoicing software for improving the overall productivity of the organization. Traditional ERP systems are struggling with the numbers of services being provided, the time to market and the visibility of transactions.

Invoicing, on the other hand, has become problematic due to delayed creation process which leads to chaotic invoicing and payment management

Here are some common issues with traditional ERP systems

  • The systems are extremely inflexible according to the needs and requirements of the business.
  • There is a need for a single process for B2B communication cycle.
  • There is a huge maintenance cost of enterprise resource planning applications. The upgrading of existing systems is a huge concern.
  • The systems are not global and do not cater to regional requirements.

With bespoke custom software, you can simplify even the most complex business processes. Make your business communication easier with an efficient ERP system and simplified invoicing that allows better ROI against your investments. Custom invoicing software allows one-stop-shop for all management woes. Right from client management to financial reporting, a bespoke enterprise billing software is an ideal solution to help you manage processes. Here’s why

  • Efficient Management of Client and Vendors: A single custom invoicing software dashboard to manage both your clients and vendors at the same time. Manage and track your work outsourced to third-party vendors.
  • Better Team Productivity: Managing large teams is difficult. Now, Improve large team productivity with task and time tracking along with staff permissions.
  • Send Accurate Invoices in One Go!: Activate the invoice approval process and get invoices approved by the team on the go. Create error-proof invoice approval work with expert enterprise management software.
  • Customized Reports: Calculate ROI and productivity with time tracking reports and expense reports. Analyze and forecast finances with invoice reports, payment reports, currency reports, profit/loss reports and more.
  • Save Huge on Costs: Efficient management of your business resources and business processes will help you to save on costs and time.


3. Making your Business Processes Faster with Automation


Traditional invoicing methods are prone to several errors which can prove detrimental to your business’ health. Due to non-automation, your invoices may suffer from incorrect data, double data entry, longer generation time, delayed sending and much more. All this inadvertently leads to poor cash flow.

With a custom billing software like Invoicera, you can simply automate your whole invoicing process. Simply send your invoices at lightning-fast speed in just one click. Automate your client management, staff management, payments, accounts and much more with an expert enterprise management software like Invoicera.

  • Automate your Billing: Send recurring bills to your recurrent clients. Schedule your invoices and add late payment charges. You can even send due payment reminders to maintain a healthy cashflow Create a detailed tax report for understanding tax burden.
  • Custom Reporting: Manage your business efficiently with customized reports crafted for better planning and strategizing of your enterprise resources. Manage your taxes, invoices, project, expenses, estimates, and finances easily.
  • Payment Management: Receive payments from over 30 international payment gateways with multi-currency support. Send invoices in multiple languages to cater to a global clientele.
  • Super Secured Environment: Your data is important for you. Safeguard your data from theft with 3 layered secured cloud-based hosting for super secured data management.


Let’s have a Quick Overview of this blog with a video   

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| Read more: 10 Major Reasons to Choose Custom Billing Software



Choosing a cloud-based enterprise billing management solution like Invoicera helps in the simplified management of customized business invoicing requirements. Serving 3 million users all over the globe, Invoicera helps you save time, costs and resources by automating your invoicing process with the custom invoice software.

Witness a growth in your business of almost 23% with Invoicera and improve your productivity and ROI like never before.
Switch to Invoicera today to experience the new way of invoicing and avail the best features to manage your enterprise



Amazing Christmas Discounts! Flat 50%

christmas offer

Singing with joy and laughter! 

After all its merry Christmas…

The festival of joy and love is just around the corner. The festive spirit is raging high as the sounds of hymns and carols fill the atmosphere. Who doesn’t like celebrating Christmas with all the decoration, food, fun, laughter and much more? 

We at Invoicera love to send out our gratitude to our beloved users who have always appreciated us. As a token of our love and appreciation, we are ready to amp up your festive spirit with the biggest sale of this year! Now get a flat 50% discount on our annual and monthly subscription( Monthly: for the first 6 months from date of Purchase | Yearly: for 1 year from date of purchase). Also, get a 20% discount on all types of Customized solutions.

Christmas can’t get any better this!

Avail the biggest year-end bonanza now!



Why Enterprises need Custom Billing to Grow Business upto 40%?


Right in the middle of the night, when I was sipping my coffee and reading news about how a company lost almost $2 million just because its major documents and invoices got burnt under the sudden fire that cracked because of a major short circuit in the office.

It was devastating to see how an organization lost its existence all of a sudden. But, then my logical mind asks me, Are we that helpless to lose all that we have with just one unfortunate circumstance? Or we’re still overlooking what lies in front of us.

The global cloud ERP software market is projected to be worth 40.5 billion U.S. dollars by 2025, growing at a CAGR of 13.6% during 2019 and 2025. With such high stakes, as an enterprise one of the most precious things we possess is our documents and INVOICES. Invoices are our key to monetary rewards to be received for the goods and services we offered.

Enterprises often work in a competitive environment wherein they have to constantly improve their business process in order to thrive. Management of a huge client base, along with regular billing to ensure timely payments are some of the key challenges they face on a daily basis. How to handle this problem?

Look no more as we provide you the most suitable solution for your challenges, customized enterprise billing software.


Here is a list of few needs out of thousands that tell us why we all need a customized enterprise billing software for our companies:


To Have Bespoke Invoicing



Client management is an integral part of a developing enterprise. Since enterprises have to cater to a large client base, hence they face the challenge of supporting their business process and complement their customer satisfaction rate for efficiency. They need to send them regular invoices against the services provided to maintain transparency in their communication.

Often times, these invoices are not customized as per the need which leads to complacency and renders the whole communication ineffective. Apart from invoices they also have to manage and track their expenses in order to strategize proficiently for their business and look towards developing their established business verticals.

A custom invoicing software will provide them with a single-window solution to manage their clients on a single platform. Through this platform, they can also manage their expenses, invoices, and much more for enhanced productivity of the enterprise and also save costs and time for better ROI.


In A Nutshell

• A completely customized invoicing solution as per your company’s requirement to set you apart from the others in the lot.
• It lets you add functionality requirements and improve business productivity.


An Automated Payment System

Payments are the basic blood flow for any business type. It is an integral part of any enterprise which has to be managed tactfully to maintain healthy cash flow. As per reports, Businesses in America lose up to 51.9% of the value of their B2B receivables that are not paid within 90 days of the due date. Thus monitoring your payments is vital.

Enterprises receive their payment through clients out of whom many are recurrent profiles that need to be billed periodically. They have to manage their clients efficiently and track their pending payments too. Record keeping plays a major role over here as late payments hamper the cash reserve leading to severe cash flow.

Enterprises can manage their payments easily with enterprise billing software. They can track their due payments and levy late payment charges, Custom Invoicing Software like Invoicera automates their invoicing process by automatically sending timely invoices to the clients. You can receive payment through 30+ payment gateways and send invoices in multiple languages and currencies.


In A Nutshell

• Recurring billing profiles can be created for easily receiving automatic payments from subscription-based clients.
• Easily manage payments, dues, credits, and reports in one single dashboard.


| Read About: Why 80% of Enterprises are Choosing Custom Billing Softwares?


It Lets You Have Complete Control with Self-Hosted Solutions


Sourcing integral processes such as invoice creation and payment management to a third party source seem like a viable option in order to save costs, but oftentimes, third party sourcing is prone to data mismanagement leading to data theft or leakage.

Enterprises look forward to hosting third-party software on their own premises. This allows them full authoritative control over their data and business processes. This is an efficient step to increase the utility of your businesses which can be enhanced with Enterprise Billing Software like Invoicera which provides more than 60+ integrations.

Invoicera adapts to your existing framework and allows integration into your own existing ERP & CRM systems. Now you can integrate several e-commerce shopping carts integration like Magento, Zen Cart, Open Cart, Shopify and several other custom carts of your choice along with AR & AP management.

In A Nutshell

• With on-premise hosting, the data remains with you and have complete control over your invoicing data.
• The efficiency of hosting business to your customers and branding solutions. 60+ integration with e-commerce shopping carts along with AR & AP management.

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Complete B2B communication

Like in every business maintaining a sense of transparency goes a long way in forging stronger bonds. Likewise, enterprises have to maintain a clear record of their accounts, scheduled documents, inventories and much more in order to be clear in terms of their existing scenario and plan in accordance with their resources.

Account management is an important aspect for an enterprise as they have to keep a record of their purchase orders, inventory and expenses for proper business planning. Thus sending out such invoices on time is pre-requisite for timely account management. The detailed account information will also help them to plan their strategy and plan for better development
Enterprise Billing Software is the best solution to manage all the complex tasks with ease. It takes care of all your accounts and pending payments and helps you to manage your inventory efficiently. This way you can see a stark growth in your efficiency and productivity of your business processes.

In A Nutshell

• Manage invoices, purchase orders and expenses with ease.
• Send out all documents in a timely manner.
• Send and receive purchase orders and estimates and convert them into invoices.
• Manage buyers and vendors in a single dashboard.


Improve productivity with custom work-flow management

Every enterprise has its own established hierarchy which facilitates its workflow. This brings their staff members together and improves their communication in order to make the processes smoother and more fruitful.

With custom invoicing software like Invoicera you can create custom workflows for your firm. Set authorities and approve your staff members for creating an in-house invoice approval workflow on a single platform.

Keep track of your employees’ productivity and set tasks for them. Manage all your staff members, projects and data through one single platform for better management in a 3 layered secured environment

In A Nutshell

• Derive a custom workflow for your business.
• Establish an in-house invoice approval process to send accurate invoices in one go.
• Keep a track of all your staff members, projects and data from a single platform in a secure environment


| Must Read: 10 Questions to Ask Before Selecting an Enterprise Billing Software



The enterprises require custom billing software that can keep the pace of business. The profitability of any account depends on the cash flow. The key factor for the revenue growth in enterprises includes new technological advances with innovative solutions to gain the overall competitive advantage.
Invoicera is one of the best enterprise billing software available in the market. With an experience of 16+ years and an ever-growing user base of 3 million users worldwide. Invoicera is widely appreciated for its features and customer services.

Simply manage your business processes with the best custom billing software. Invoicera automates your work and helps you reduce time and costs for better productivity. Having delivered 100’s of projects and maintaining a high customer satisfaction rate, Invoicera is perfect as your next invoicing partner.


enterprise billing software



Top Travel Agency Challenges and its Expert Solutions: Case Study


“Traveling an extra mile for your convenience”

Tourism is emerging as one of the biggest human resource absorbing sectors providing millions of job opportunities, investment opportunities, and business avenues for travel agencies. Acting as an intermediary or even one-stop solution for clients, travel agencies have to cater to a large audience on a daily basis along with humongous data management.

Trade experts predict that the travel industry is expected to reach revenue of $1.7 trillion by the year 2022. With such a booming sector, the stakes are often quite high! Despite being one of the largest business domains, travel business owners face several issues on a daily basis. One of them is their recurrent billing and serving a huge client base.

Invoicera was made familiar to the existing conundrum of these travel agencies through one of our clients. They came with several invoicing problems along with challenges to manage their staff, vendors, and clients. Every business tries its best to capture maximum market share in order to extend the best in industry services, but such challenges often render them helpless to overpowering issues.


Here are some of the Travel agency challenges which were presented before us.


Challenge 1: Huge Client Base but no effective management tool

Travel agencies enjoy a huge client base and their business operation runs throughout the year across national borders. The request for the services could be either made online, offline or even through mobile apps. They not only have to manage the data but also make their processes faster for enhances efficiency.

Our client came with the issue of data management wherein, he had to send timely invoices to recurrent clients along with tour package details, currency conversion rate, city tax inclusions and much more on a single platform.
As discussed above, travel agencies serve to a huge client base and sometimes acts as an intermediary between the vendors and customers. Hence separate dedicated portals are required for efficient management.


Invoicera created an all in one portal for the client which had the following features:

>>>Importable client list into the Invoicera account with relevant details.

>>>Dedicated space for client service for enhanced efficiency.

>>>Issue Purchase Orders which can be converted into Invoices.

>>>The agent can access all the services and bookings done in the past.

>>>Late payment addition, Credit notes were issued if there was an advance payment.

>>>Healthy cash flow through regular payments are done online.


Let us have a Quick View of this Video to know Challenges and its Solution

Challenge 2– Unable to cater to recurrent accounts

Most of the travelers have become smart nowadays and are now fully aware of their packages. Agencies always try to satisfy the needs of their recurrent clients in order to ensure smoother cashflow and better management of the client’s account. Payment management is yet another issue in such scenarios.

As an all-round travel agency, our client had the motive to serve as many requests as they can. Most of their customers were business firms that had frequent travelers along with tourists bookings. In such a scenario, the customers had to be billed on a regular basis.


This was achieved by setting up an in-house bespoke recurrent billing software which generated invoices on the basis of time conditions. This automated billing software was able to manage the frequency of invoices in order to build a reliable relationship.

The client could also send regular payment reminders and late fees in case of late payments. All the pending, approved and received payments can be tracked through custom reports for better analysis along with acute record-keeping in real-time.


Challenge 3– Adding their charges and taxes to the invoice


challenges of online travel agency


The traditional invoices which are generated are subjected to the legal systems of the native country. In such a case, the uncustomized invoices become a mess as they have to customize as per the laws and regulations of the destination country. The taxes, charges, duties, etc have to be added in the invoice beforehand to avoid any trouble upon reaching.

Often times, travel agencies extend their services as a third party in which they act as a medium between the customer and booking agency. In such scenarios, they often have to add their own service charge to the invoice. For example, an agent booked a package from your firm for one of his clients. Hence while giving out the invoice to your agent, you would add your nominal service charge, profits, and relevant taxes too. This could only be done if the agency has to sole authority to edit their invoices.


 We created a self-serving portal for our client wherein every field of the invoice could be edited as per the norms of the agency. They could customize the details which could be added to the invoice, such as taxes, charges and much more to send invoices at a lightning-fast speed.


Challenge 4– Currency and Language barrier

The tourism business is one of the largest growing trends catering to huge market share right from leisure tourists to business professionals. Business tourism is not just about global connectivity but is also seen as a viable income option as well.

Since international tourism is on the rise, hence there is an emerging need to customize our invoices as per the language and currency system of the client’s country. An ineffective system would hamper our client’s ability to target the global market and clientele leaving their customers confused in a foreign local.

If the invoice is created in a language and denomination system local to the client, then it becomes difficult for them to adopt the legacy systems of their destination country.


In order to bridge this gap, custom invoicing software was created which allowed them to fix this issue.

In order to facilitate their invoicing, the client could now send invoices in the language which was native to their customers. They could choose from a group of international languages for effective communication. Not only this, but they could send their invoices as per the denomination system of the customer’s country.
Invoicera comes with more than 30+ integrated payment gateways, thus receiving or sending money will never be a problem irrespective of their location anywhere in the world. They could even track their payments through filtered tracking and update their invoices in real-time if necessary.


Challenge 5– Tedious Invoicing Process


challenges of online travel agency


As discussed above, the travel agency invoices have to be detailed for effective communication. They have to send recurring bills to their regular clients and also have to do regular follow-ups for payments.

In case of late payment, it could lead to an imbalanced account leading to a cash crunch. Hence they again need an efficient expense management tool that could help them in managing their expense reports, financial forecasting and tailor-made reports for effective analysis.

Since our client had an international user base too, hence it was of grave importance to provide a fruitful solution to their predicaments which could have had an adverse impact on their business. Huge staked were in front of us as the software had to be customized completely as per their needs and integrate it into their existing systems. Along with all the challenges, providing them secure data hosting cloud storage was also important to avoid data theft or leakage.


We created an all in one invoicing software for our client which provided one-stop solutions to them. Invoicera comes with an efficient expense management system that allowed the client to maintain balanced accounts through custom reports. Invoicera also provided 60+ integration into their existing ERP & CRM systems to facilitate smoother workflow

The custom financial reports came in handy for financial forecasting helping them to strategize better for their business. These custom reports could be filtered as per the given attributions, thus simplifying the whole invoicing process and sending lightning-fast invoices in one click.

Do you want to know about solutions done through Invoicera?

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Invoicera banks upon its 14+ years of experience in this domain, very well knowing what our client wants. The custom billing software made it possible for them to utilize their resources to the maximum along with enhancing their overall productivity. 

Invoicera takes pride in providing our clients with an expert software solution in a limited time. Through customized software integrated into their existing legacy systems, Invoicera provided them features like custom billing, client management, recurring billing, expense management, multi-language and currency, payment management, customized invoicing along several others feature with one of the most trusted client service satisfaction. 

After some regular follow-ups, the client appreciated our efforts and told us how they have simplified their business process and made it faster almost by 40%. Switch to the best invoicing software appreciated by over 3+ million users worldwide.



12 Survival Tips for your Business

Business strategy

It’s been found in a study that around 20% of businesses face failure in the first year, around 33% by the second year and around only 50% of businesses are able to continue till the fifth year.

Therefore, you must know some business survival tips for your small business survival in tough times.

In the market, competition, recession, and other factors like the nonadaptive motion towards upcoming technology can affect your business negatively. In such tough business circumstances, a promising business strategy comes into play to show you light towards your journey.

Having considered such critical situations, we have prepared a list of 12 business survival tips for your business.

So, calm your nerves and read them one by one for your better understanding.


12 business survival tips for your business:


1. Pay attention to your finances

The best way to keep your company afloat in tough times is to pay attention to your finances. You mustn’t bank on your accountants or bookkeepers completely to make financial reports, as it is also your responsibility.

To make your business survive, you must have a deep understanding of your financial reports. You must know how your business runs, and the best way to do so is to see your finances with an eagle eye.

The more familiar you are with these financial reports, the easier it will be for you to spot the ways to improve your business.

These reports let you know where you can make some cuts for your business survival.


2. Don’t be Idle


business -survival

Doing nothing means inching towards the closure of your business. But, if you keep on searching for new avenues, then you might find a new project or win some new clients, which will give your confidence a boost.

Moreover, you must remember that you are the head member of your business family, if you stop doing anything, then all your employees will lose faith, which means your business can be on the verge of closure.

Even if you don’t find new clients or projects, be happy and energetic to motivate your employees and preserve an air of positivity in your workplace.

When your employees feel that all is okay in your business, then they will stay with you much longer, thus you can retain them.

Retaining employees is a very big challenge for small businesses as 13% of small businesses have issues in recruiting and retaining employees, according to a study.


3. Save Time & Money

13% of small businesses are unable to manage their time properly found in a research report. Wasting time on trivial things prevent businessmen from conceiving a great idea for their business and doing other important tasks.

Therefore, you must start saving your time and money as much as you can. Let’s take an example:

Your accountant spends too much time by going to every employee worked on a particular project for project expense details, putting that on paper, making a draft bill, checking it properly, and when finding it right, sending it to the customer/client.

However, if you have invoicing software for small business, then you can get your whole invoicing process customized as per your business requirements and convenience.

Doing so, not only you will save a tremendous amount of time, but you will also save money spent on ink, pen, paper, postage, and the like.

The time and money saved can be used in something feasible to take your business out of such complicated vertex.


4. Try something new



If what you are doing is unable to give you the expected results, then try something new and different. Remember that doing something new is like painting your business wall with creativity.

You’d better step out of your comfort zone. So, take advantage of this and do something different to know whether it works or not.

It may happen that your experiment or risk can set you apart from your business rivalries, and you create something incredible that can take your business to your intended level.


Know About  5 Ways to Manage Small Business Invoicing Easily


5. See the positive side of tough times

Although tough times make small business survival extremely difficult, you should remember that every coin has two sides, thus pay heed to the positive side of tough times.

In such times, many businessmen become nervous and pack their bag and baggage to leave the market, thus making it impossible for you to take try out new avenues and business models

Try to bank your investments and policies to avoid any crash crunch. In order to stride through such adverse times, try to resort to the traditional method of community outreach to spread the word out

Such times also force us to innovate and renew our business model and look out for the things which can be improved. Take tough times as an opportunity to reflect back and emerge as a better firm.


6. Keep existing customers happy at any cost

The best business survival step in tough times is to not lose your existing customers at any cost. Your customer service must be immune to such hard times.

In such situations, your loyal and existing customers are targetted by your competitors. In short, it is your test to show how well you can manage your customers by communicating, engaging, and last but not least fulfilling their current expectations.


7. Have some cash available


small business survival


According to some research, it came to surface that 33% of small businesses have cash flow/ capital issues.

In periods of crisis, you must be assured that you can take advantage of fleeting opportunities by having some cash reserve. Always maintain a minimum cash reserve ratio from your returns for such time. While setting up a business, always procure insurance policies beforehand as they come in handy. Back up your business with reliable sponsors and investors and don’t forget to frequently review your finances

Apart from that, have some savings and liquidating stock holdings for future use. If you can ask your family members for that, then don’t step back from doing so.

As a small business owner, you must have access to cash or a way to get funds to survive in tough times. And, remember that there is no substitute for cash.


8. Avoid negative people and thoughts

There is a proverb is English ‘if you lay down with dogs you get up with fleas’. This time, you need to be strong, and if anything like negative thoughts or people fill your mind with negativity, then avoid such people or thoughts.

You should better start spending time with positive people, which will bring a positive attitude to your life. Attending seminars, having online training, reading inspiring stories, and the like can work wonders for you.

And, always keep in mind that your positive attitude is your best companion at such times.


9. Invest in the business

One of the best survival tips is that you’d better start investing in your business. It’s wise to get your website upgraded, train your employees, buy new technology, and so on.

Doing something exciting will make your workplace atmosphere exciting and energetic. It means that you will not lose enthusiasm, thus raising your employees’ confidence.


10. Partner your local area business

If you have a lack of customers, then make other businesses’ customers your own customers. Let’s have an example to make it crystal-clear:

If you run a restaurant business, have a tie-up with a local function organizer in your area. Put up your food stall in their function to promote your restaurant cuisine and make some money from their customers.

By doing this, you can have more customers and your restaurant cuisines can reach out to more people, thus helping you have some earnings in such tough times to keep your business afloat.


11. Meet those having similar experiences

Having someone who has gone through the same experience can guide you best for your business survival. All you have to do is to be honest with them, tell them the exact problem, and what you need.

They will not take your problem, but advice from them and knowing their experience will give you some motivation and zeal to face such business challenges.


12. Put your whole journey on paper

business survival

Many businessmen often feel terrified of such business challenges come from a recession, unbearable competition, and the like, but they forget that this is the most valuable period for them.

Putting all on paper: the challenges you faced, how you overcame them, who supported you, what didn’t help you, what you needed, how much time a particular problem took, and the likes will prepare you for the next battle.

Moreover, whenever you feel devoid of hope or positive attitude in the future, read your whole business survival journey to convert your negativity into positivity.


| Read About: Grow your Business with 10 successful Tips from Experts


Let’s sum up

In this blog, we put before you 12 business survival tips for your business. We also used some stats and examples for your confusion-free understanding.

You can make your business survive in tough times by trying something new, paying attention to your finances, spending time with positive people, avoiding doing nothing, saving, and the like.

We also told you how billing software for small business can help you save your precious time and money, which can be invested in something feasible for your business survival and growth in such tough circumstances.



XML file to Invoice: How Invoicera Bridged the Gap – Case Study


Every thriving business which has commercial authority across the globe suffers from one major problem which put their whole business model into managerial jeopardy!

As per reports, approximately 2 quintillions of data are created every day!. According to some expert comments, Data production will be 44 times greater in 2020 than it was in 2009. With such humongous data being generated on a daily basis, several businesses face a major hurdle of data management and easy conversion into a readable format.

We at Invoicera caters to multiple types of business, wherein we strive hard to provide them with customized solutions to their business predicaments. One such challenge came in front of us when an Australia based travel company requested our expertise in converting their data files into invoices that could be sent to their prospective clients.

The stakes were high as the data was predominantly in XML, CSV and Excel format and had to be retrieved from their GDS in order to be sent as an invoice along with their own requirements and necessary customizations.

Here are the Preliminary Challenges Client was facing:


Challenge 1- Conversion of XML files

Extensive Markup Language or XML data files which are primarily text-based data. It is a machine-readable file generated mostly for easy readability by computers or crawlers.

XML parsing leaves no room for any error as its rules are absolute. The absence of a declaration statement or un-nested content hierarchy could lead to a chaotic interpretation of the data.

Remember, XML is not about presentation but just about carrying data, hence any discrepancy in proper tagging or presence of root elements leads to a problematic concern for the client to import it in his preferred file format


Challenge 2- Limited options to handle such files

As mentioned above XML files are not easy to parse. Despite limited software available to open such files, most of them fail to provide an option for it to be converted into an invoice.

Due to limited options, even Comma Separated Files or CSV are difficult to convert and had to be parsed keeping its schematic canonicalization intact.

Conversion from CSV files: If you have been using this file format for years or you have just started, you must be knowing several common challenges everybody faces. CSV files are again very prone to improper file formatting and can be a definite hindrance.
CSV files are usually created with the data separated by comma (,). Usually, excel is used to open and edit such files but due to its extensive features, it can change its formatting which will hamper its ability to convert to and from a CSV format.


Challenge 3- Humongous Undefined Data

As all businesses generate massive data on a daily basis. It becomes imperative to define the field, set up a hierarchy, and classify your data as per your business’ nomenclature.

Data retrieved from GDS is hard to manage since it could be unclassified which means no proper management in defining its nomenclature has been followed. Due to absence nomenclature, the data becomes clustered and is difficult to be differentiated as per the field in Invoices.


Challenge 4- Huge Backlog


Due to mismanagement of data, the data become too chaotic to handle. There was a huge backlog of data that has to be parsed into an invoice. Often at such times, the tasks have to be completed with utmost sincerity as even the slightest formatting abnormality could lead to file corruption or data deletion

With such grave challenges in front of us, we had to create a customized solution that is easily readable, editable and user-friendly for both machines and humans.

As always, we discussed at length about how to create a customized solution that will add to the convenience of our clients.


Here are our expert solution provided to our client:


Solution 1- Simplified Process

The biggest challenge in this project was the complexity posed by the conversion of file formats as per the client’s choice. Hence Invoicera developed a fully functioning custom invoice software that simplified the whole conversion process.

With its customized solution, the client could easily parse their data which was previously in XML, CSV or excel process into their preferred format which could directly be converted into invoices. The conversion would parse the data file into an easy to read and edit file format rendering easy invoice generations.


Solution 2-Highly Secured Environment

Data theft or loss is a major issue for businesses. At invoicera, we understand the importance of your data and hence we created a smart digital solution that will not only simplify their invoicing process but also save their data in a cloud-based storage system.
In our customized software, we provided the client with the following features:

Three Layered Security: Providing three layers of security to provide maximum security to your details in order to avoid any theft or breach

  • Two Factor Authentication wherein along with your basic username and password for login, the user now will need to authenticate through google authenticator for additional security
  • Set of Eight Security Questions Login serialized in order to authenticate who is using the account
  • Save IP Address for Staff Members for future reference.


| Read About: Three Layers of added security

All these factors were instrumental in creating a cloud-based highly secured system
for the client’s data.


Solution 3-Customized Solutions


The aim was to provide a satisfactory environment wherein the client could exercise its own authority. Hence as per the requirements, here are several customized options are given to the client for their invoice generation.

  • Add tags to custom invoices.
  • Add their own charges and taxes as required by their national government.
  • Add their own commission tab into the invoice.
  • Add custom fields for easy data classification.
  • Filtered invoices segregation along with systematic record-keeping.
  • Send invoices directly to customers through emails.


Solution 4- Easy to Recall Invoice System

We understand how important it is to keep a tab of your invoices for account management. Hence we created a unique customized software that can be easily sorted and filtered.

The client can simply tag their invoices for easy classification. If needed in the future, they can easily find their invoices as per the set filters and date to view the exact invoice sent on that date. In this way, you can manage your invoice record and refer to them in the future.


Solution 5- Easy To Integrate Software

Invoicera created a custom billing software which can easily be hosted in the client’s environment without compromising on their convenience.

The bespoke invoicing software was easy to adapt to their existing legacy systems. It could be easily integrated into their existing ERP & CRM systems hosting it in their own secured premises.


Summing it up

As a client-oriented service provider, we have always strived to present the best possible solutions which can be executed by the client with the utmost ease. Like several other cases, this project too posed a series of problems that were difficult to handle. But with our hardworking and dedicated team, we were able to come up with a fruitful solution.

We worked on the lines dictated by the client and as per their needs and requirements. The project was executed in order to supplement easy file conversion from XML, CSV or Excel format into an invoice that could be directly sent online in a safe and secure format. Must refer to our case studies section to judge our potential.

Invoicera offers an array of feature extensive services for its clients which can help them in better management of their business. We hope to serve you soon!



How can E-payment and E-invoicing help you grow your business?


According to a study, it was found that e-invoicing software can bring unbelievable positive changes to a company. It is because paper invoicing takes more time, money, and effort of accountants in comparison to generating electronic invoices using an invoicing system. Let’s know it clearly with stats given below:

Improvement in the areas Positive results

Billing processing cost                                                         30-90% less
Invoice processing time                                                        65% less
Accounts payable labor                                                        25-40% less
On-time payment                                                                  15-59% more


Data source:

Having such positive changes can help you take your business to the next level. Due to saving effort, time, energy, and money, your business management will be as easy as a walk in the park.

Now, you must be wondering how. So, keep reading this blog to know 10 ways e-payment and e-invoicing can help you scale your business.


10 ways e-payment and e-invoicing can help your business grow:


1. E-invoicing process takes less time



Your invoice processing will be reduced by 65%, as shown in the stats above. It means if you take 30 minutes to make a paper invoice, then you can generate an electronic invoice in 10.5 minutes.

And, your saved 19.5 minutes can be invested in something feasible like plans, meetings to create new ideas, advice from experts, learning new skills, looking for new clients, and the like for your business growth.

Apart from that, the more time your employees have, the better the market analysis they can do, which means you can take risks after a thorough and proper study of the market for your business growth.


2. Saves Money

Advanced e-invoicing solutions can help you save around 30 to 90 percent of the cost spent on the invoicing process as shown above. It is because you don’t need to spend on ink, paper, postage, and the like.

Let’s take an example: if a paper bill costs you $10, then an electronic invoice can be generated in $1, helping you save $9. So, if you spend $1000 per month in paper invoicing, then you can save $900 per month by spending only $100 per month.

The more you save money, the more you will have to invest in new technologies, hiring talented and experienced employees, and taking risks for your business growth.


3. Invoices are automatically saved in the cloud


Paper invoices are subject to destruction: they can be burnt, torn off, destroyed, changed if done by somebody for their own advantage, and so on. In short, it’s risky to bank on paper invoicing. On the other hand, every invoice payment details are saved in the cloud when you use an advanced custom invoicing billing system. You and your clients, if having any doubt, can check the details of a particular invoice just by logging in to their accounts to remove such doubts.

And, such problems or potential conflicts will be dissolved in a while, resulting in a healthy relationship with your clients.


4. Send invoices instantly and securely

Digital invoices can be sent to your customers at lightning speed, which means they will receive the bill quickly which, in turn, will make them pay quickly. As far as security is concerned, custom invoicing software like Invoicera comes with the three-layered advanced security system. It leaves no opportunity for hackers to access your account.

As a result, your clients’ details are safe, and their trust in you will become unshakable if you go for an online invoice payment system.


5. Convenience for your customers without any charge


No matter where your clients are and at what time they want to pay, they can pay you just using their fingertips. All they have to do is to access their account via cell phone device or desktop/laptop.

Moreover, they don’t have to pay any charge for that. In a nutshell, they are not charged for 24*7 service and online payment benefits.


Take a quick view of 10 Ways E-payment and E-invoicing that help your business grow 

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6. Easily managed

There is an increase in e-invoicing needs for the business not only because it is more secure, but it is also easily managed. Paper invoicing puts you in need of having some physical space to keep files, but all your business-related and clients’ data is saved in the cloud when you choose invoicing software for e-invoicing and e-payments.

And, you can manage all just by using your fingers, you don’t have to trouble yourself by finding a particular file from the bunch of innumerable files. Modern e-invoicing software allows you to have all your clients’ details on a dashboard, which means you can see everything related to the transaction with clients.

In a nutshell, you don’t have to spend much of your precious time preparing bills and checking payment and transaction details of clients.


7. Remind Customers to Pay You



E-invoicing software not only allows you to accept payments online but it also automatically sends payment reminders to your clients before the due date. Having a payment reminder makes possible for your clients to arrange money or be prepared to pay your bills on time to avoid late payment charges. This results in your healthier cash flow, and your business is never devoid of money.


8. Easily search a particular invoice

Modern invoicing software comes with a search bar in which you have to type the name of a client, and all their details will be available on the screen. It consumes very less time in comparison to paper invoicing in which we have to search a file from the pile of files and turn the pages to look for a particular detail.

In a nutshell, finding particular invoice details is no more a headache, as it is at fingertips when using such advanced systems.


9. Faster Payments

When you accept online payments, then your clients can pay you from anywhere just by having a cell phone or laptop. In a study, it was found that customers pay you two to three times faster due to mobile invoicing. Therefore, e-invoicing is the finest way to remind them to pay you and get paid.

So, sending them invoices on mobile is better for faster payments, resulting in healthy cash flow.


10. Regular payments

It is the fact that most people prefer to pay online by using a mobile phone, as mobile payments seem to grow at 23.2% compound annual growth rate by 2020. Therefore, it’s better to receive online payments to allow your customers to pay you with their mobiles. Due to this, they will pay you regularly, which will bring you regular payments from them.

Regular payments will give you an exact idea of your revenue, thus allowing you to brace up for any financial risk for the growth of your company by exactly knowing your company’s financial condition.



In this blog, we told you about the e-payments and e-invoicing benefits for your business growth.

Some of the benefits of using e-invoicing software are faster payments, regular payments, easily finding a particular invoice, time-saving, saving money, data safety, convenience to your clients without any charge, and so on.

We also told you that online invoicing software like Invoicera comes with 3-layered advanced security to assure you that your business and clients’ data is more secure.

Top 10 Tips to Create Estimate Costs Effective | Estimate Management

invoice and estimate software

Do you know? Accurate project estimation is more important than creating invoices itself. It is your ticket to grabbing your desired project.

An estimate is your first official communication with your client. It needs to be perfect. It is the first impression you will be leaving on your clients, make sure you avoid any errors.

The project estimate is not only affected by known factors like budget, resources, type of project and its scope, but also unknown variables and risks. The project manager faces several challenges while estimating. However, accurate project estimate is essential for the success of the project and the organization. With the right project estimation techniques, the project manager can accurately make the estimations.




Here are a few tips for accurate project estimation


1. Discussing the project priorities

To create an accurate estimation for the project, you need to elucidate the project priorities. For instance, in a project, you can afford to incur more costs but cannot extend the time period. You have to let your team know the priority so that they can create an effective project estimate on estimating and invoicing software to accomplish the project successfully.


2. Negotiate over and over!

Keeping the numbers in the budget given by clients is not possible at times. The tendency of project managers to keep numbers as per budget might appeal on paper but the practical world may change the entire game. Always keep your risk factors in mind and create estimates accordingly. This will save you from any hassle later on. Try expanding the budget. And If, the budget cannot be altered, try to find out what can be done within the limited budget. Create proper cost estimates with cost estimate software and share them with clients for real digits.


3. Consider the risk factor

There are inherent risks in projects. Some of the risks are known to your team and some of them will be hidden. A quick risk assessment is not fruitful in such cases. Your team has to be aware of risk management to create an accurate project estimate. You have to implement the proper risk mitigation plan in your project estimate. Your invoice and estimate software has a specific column set for mentioning risks. Don’t overlook them!


4. Detailed breakdown

Make sure to perform a detailed breakdown analysis of the project. The more detailed breakdown will result in a more accurate estimation.


5. Follow the Proper Planning Process

After breaking down the project in smaller components, the three scenarios for each component must be analyzed – worst-case scenario, best case scenario and most likely scenario. This analysis should be done especially for those components which are relatively risky or new for the team.


Let’s have a quick view of tips to create cost-effective estimates 


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6. Clarify assumptions

Make sure that you and your team are on the same page when creating project estimates. For instance, if your team gives you an estimate of successfully completing a task in a given time, make sure that their assumptions of the task match yours. Create your estimates on invoice estimates software such as Invoicera and share it on the dashboard with staff. It will help keep you all on the same dashboard.


7. Include contingency

Always include the contingency in your project estimates. Contingency can be in terms of cost, man-hours, and resources.


8. Include common activities

When making project estimations, the project manager usually overlooks common activities like meetings, edits etc. However, these activities are quite frequent in any project and must be considered in project estimation.


9. Use the lessons and data from previous projects

Reviewing the information from similar projects you have done before will help in creating better project estimates. If there is a task you have done before, you will have a clear idea about how much cost, resources and hours it will take to complete the task. Herein, an estimate management software will help you save all your projects in the same dashboard and accessible.


10. More than one project estimation technique

Always use more than one project estimation technique to create project estimations. This will help you make your project estimation more accurately. Learn from the past experience and analyze your projects saved in the estimating software.


Also Read: How to manage Team Task Effectively – Quick Guide



Besides creating accurate project estimates, it is essential to send out and manage estimates on time. This would help in getting timely approval and starting of the project. Managing estimates well is important for every business for its smooth functioning and payment cycles.

Using invoice and estimate software like Invoicera helps in managing estimates in an efficient manner and get paid in a timely manner.



Step 1: Log in to Invoicera account

Step 2: Go to billing >> estimate management section

estimate management software


Step 3: Click on Create Estimate tab: Fill in details including client name, estimate title, estimate number, estimate date, select the product/service, mention terms, and conditions.




Step 4: Click on Send by Email or Save as Draft

After you’ve created or saved an estimate
– You can easily send an invoice for the estimate
– Print the invoice
– Export as PDF
– Add e-mail client attachment
– Choose the file and click on send


The balance on what you do and what can you afford to reach a milestone. Use your invoice estimate software as the baseline for how much funding you will need. It is common for startups to estimate costs, raise what you need as the capital efficiency and the capital assets of the company’s success.



Want to grow your small business? 5 Must Have Tools to Install Today!

Must have tools

When you own a small business, you have to spend every single penny wisely, as it is the most important resource to survive in this competitive era.

82% of businesses fail due to lack of money, and 55% of businessmen consider cash flow as the biggest challenge in growing their business.

To cope with the cash flow management issues, you can purchase some custom invoicing software coming with features like AR & AP management about which you will read below in detail.

Moreover, there are also some other helpful tools for small businesses that can assist you in reaching a wider range of audience, increasing revenue, and running your day-to-day business operations quickly and comfortably.

Now, the following question must strike your mind: what are the must-have tools for your small business growth, and how can they help you in growing a small business?

Let’s know such technological tools for business and their roles in its prosperity and growth one by one.


Five must-have tools to grow your small business


1. AR & AP Management tool

As mentioned above, cash is the most important resource to run a business. So, how can you maintain your company’s cash flow?

The answer to this question lies in choosing an ideal custom AR & AP management software. It is because this software will allow you to know how much you owe and spend, thus preventing you from spending too much.

Furthermore, automatic AP management can help you save a few dollars per bill, dependent on your company size.

If you are not financially strong to buy one, then custom billing software tools like Invoicera come with features like AR & AP management feature which not only generates invoices in less than 3 minutes but also helps you keep an eye on your accounts receivable and payable.

Having so, you will exactly know your accounts payable and receivable, which will also help make plans and take risks for your business betterment and growth after having a clear idea of your company’s financial condition at a particular time.


| Read About: How a customized AR & AP software help Businesses to Improve Cashflow


2. Social Media Tools 

Technological tools for business


Almost all businesses engage with their customers on social media, if you are not, then you are losing a golden opportunity to reach a large number of potential and existing customers, thus being unable to earn more from them.

As per, social media turns out to be the second most used digital marketing medium, as 61% of small businesses use this platform to reach and engage customers.

Only being present on social media is not enough. To earn your customers’ loyalty, your company needs to be in touch with your customers, talk to them about their interests and needs to prepare your services or products according to that, make them feel that they are not merely a source of earning money for you, and the like.

To meet your purpose, let’s take an example of the famous social media platform Skype. It allows you to send documents at a lightning speed, even during a call. It comes with multi-tools like phone, video, and chat allowing you to come closer to your potential and existing clients/customers.

This will bolster the relationship between both of you, and your customers will not move their eyeballs anywhere else. So, it deserves a place in the list of must-have tools for business.


3. CRM

Without customers, your business is like a fish out of water, unable to survive for a long time. To keep your customers retained and satisfied you need CRM software.

The CRM software is a platform which can connect your different departments, from customer service to marketing to sales, and the like together.

Moreover, it can organize their notes, activities, and metrics into a system. And, every person using this can easily and directly access the client data they need within a short while.

Having a CRM system, you not only get unbeatable coordination among your business different departments and teams, but you are also able to give your customers unquestionable service due to having an exact idea of their requirements and expectations by knowing their details very well.

In a nutshell, a CRM system allows you to have indubitable coordination among your different departments and teams to handle your current and potential customers conveniently.

One of the most trusted CRMs is HubSpot CRM, which is free with uncountable users and no expiry date.


4. Staff management system 


Best tools for small business


One of the most demanded technology tools for business is the staff management system, as it can make possible for a businessman to know their employees’ capability, efficiency, and sincerity.

Invoicera, a renowned custom invoice software system comes with staff management features that can facilitate your employee presence and absence record check. Moreover, you can also access your employees’ records and assess their performance easily using this tool, thus knowing exactly who deserves what.

Having a clear idea of every employee’s actual value, you will be able to assign them tasks after considering its size and complexity as per their capability and dedication. Thus, there will be no obstacle between your business and its growth.


5. Marketing tools 

Marketing tools are a boon to small business owners. Using them, you can manage data insights, digital and content marketing. With a marketing tool, it will be almost impossible for you to create a strategy to reach your potential customers.

Moreover, such tools will also make possible for you to know exactly your conversion rate, current market conditions, and helpful digital metrics to make you capable of leaving your competitors behind.

For your better understanding, we give you an example of two renowned digital marketing tools: Ahrefs, Mailchimp, and SEMrush.


Ahrefs: Using Ahrefs, you can easily know where your competitors get traffic, where they rank for particular keywords in Google search, their backlink numbers, those who link to their websites and so on.

MailChimp: MailChimp is a famous software tool that can help you create and handle mailing lists, newsletters, automated campaigns, and the like. Using this tool, you can have full control over your email marketing activity from the beginning to the end.

SEMrush: It is the most recommended SEO tool by SEO specialists for new business owners. It can allow you to have organic keyword research, keep track of competitors’ data, and build backlinks to take your business to the next level.


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Let’s Sum Up: 

We hope this blog to have familiarized you with five must-have tools to grow your business. Technological tools like CRM, staff management software, social media tools, AP and AR software and the like are regarded as the best tools for small business growth.

Moreover, you shouldn’t forget that Invoicera, a custom billing software system for business comes with features like AR & AP management and staff management.

Not only it makes possible for you to generate invoices quickly, but it also allows you to keep track of your staff activities and your accounts payable and receivable easily. Thus, your small business management will be no longer a headache for you, and you can take it to your intended destination without any trouble.